S.98-52
SIMON FRASER UNIVERSITY
A
S
amendec^
i'
Office of the Vice-President, Academic
?
1b
S
H
IIII
Memorandum
Alison Watt
?
From: David Gaganié1V2.i/
Secretariat Services
?
Vice-President, Academic
Re: Amendments to Appointment
?
Date:
April 27, 1998
of Deans Policy
Attached is an amended version of the policy regulating the appointment of Deans.
These amendments provide that, where a Dean is eligible for and seeking re-
appointment, the search committee will carry out a review of the Dean's performance
and of his/her suitability for re-appointment.
In addition a support staff member has been added as a member of a Faculty Dean
search committee and the Dean of Continuing Studies Search committee.
.
?
Please put this item on the next Senate agenda with the following motion:
Motion:
That Senate approve and recommend approval to the Board of Governors
as set out in S.98-
52
the proposed amendments to the Appointment of
Deans policy.
Attachment
10
To:
SUBJECT: SEARCH COMMITTEES FOR DEANS
?
A 13.05 ?
1. SEARCH COMMITTEE FOR FACULTY DEAN
Members ? Conditions ?
L
?
(0°IO ?
u4-
Vice-President, Academic
?
Chair ?
uokrs.
Two Deans ?
Selected by the Deans. (At least one must be a Faculty
Dean. The incumbent Dean is excluded from
membership.)
Four Faculty Members
?
Elected by and from the Faculty involved. No more
than one faculty member from any department may be
elected. At least two of the elected faculty must hold
the rank of Associate Professor or Professor.
Two Students ? Selected from the Faculty involved by the Student
Society, preferably one undergraduate and one
graduate student.
One member of the support staff Elected by the support staff of the Faculty
• Up To Two Additional Faculty ?
Selected by the Vice-President, Academic to ensure
Members
?
appropriate gender representation.l
A quorum shall be 60% of the membership of the Committee.
No later than 10 months before the expiration of the Dean's term of office, the Vice-
President, Academic shall initiate formation of a Dean's Search Committee. In the event
the Dean leaves the position prior to the expiration of the term of office, a Search
Committee shall be constituted as soon as possible.
The Registrar shall be responsible for conducting elections for Search Committees.
TERMS OF REFERENCE
1. Stage One:
The Committee shall review the incumbent's performance where that individual is
eligible for and seeking re-appointment. The review will include meeting with the
incumbent and broad consultation within the Faculty, with the Deans and Vice-
.
1 While appropriate gender representation will be expected to vary, search committees should have at least
20% of their members from each gender.
A 13.05 ?
Search Committees for Deans
?
A 13.05
Page 1 of 6
?
PROPOSED April 20, 1998 ?
Page 1 of 6
Presidents, and with appropriate external constituents. If the committee is satisfied
with the results of the review, it will recommend reappointment and a ratification
vote will follow.
2. Stage Two:
Where there is no incumbent eligible for and seeking re-appointment or where, as a
result of a Stage One review, the Committee does not recommend the incumbent's
re-appointment the
responsibilities of the Search Committee for a Faculty Dean
shall include:
a)
deciding whether to include in its search persons outside the Faculty
involved;
b)
engaging in a search for potential candidates and examining their credentials;
c)
consulting during the search procedure with all available department chairs
in the Faculty involved;
d)
receiving expressions, as early as possible in the search process, of opinions
and preferences of faculty and students in the Faculty involved;
e)
consulting with the department(s) most nearly concerned with the academic
discipline of any deanship candidate about the academic standing of the
candidate;
?
0
f)
obtaining, in the case of a candidate from within the Faculty, ratification by
vote of the Faculty involved of the candidate to be recommended to the
President;
g)
bringing to the President of the University within a reasonable period one or
more recommendations for appointment to the position.
3.
?
?
When an external candidate is being recommended as Dean, an academic
?
appointment under the terms of A 10.01 is required.
4. If the President does not find it possible to recommend to the Board of Governors
the appointment of a candidate recommended by the Committee, the President shall
so inform the Committee, and shall supply an explanation of the decision. In such
an event the Dean's Search Committee shall undertake once more the
responsibilities outlined above.
5.
?
?
Any person who is a candidate for the position shall not be a member of the Search?
Committee.
6.
?
?
If a member of the Search Committee leaves the Committee, the Vice-President,
?
Academic may appoint a replacement.
A 13.05
?
Search Committees for Deans
?
A 13.05
Page 2 of 6 ?
PROPOSED April 20, 1998
?
Page 2 of 6
2.
SEARCH COMMITTEE FOR THE DEAN OF GRADUATE STUDIES
5
Members
Vice-President, Academic
Two Deans
Faculty Members
(One From Each Faculty)
Two Graduate Students
Up To Two Additional Faculty
Members
Conditions
Chair
Selected by the Deans. (At least one must be a
Faculty Dean. The incumbent Dean of Graduate
Studies is excluded from membership.)
Elected by and from the respective Faculties with at
least two of the members holding the rank of
Associate Professor or Professor.
Selectedby the Student Society - - - - - - -
Selected by the Vice-President, Academic to ensure
appropriate gender representation.l
A quorum shall be 60% of the membership of the Committee.
No later than 10 months before the expiration of the Dean's term of office, the Vice-
President, Academic shall initiate formation of the Search Committee for the Dean of
S
Graduate Studies. In the event the Dean leaves the position prior to the expiration of the
term of office, a Search Committee shall be constituted as soon as possible.
The Registrar shall be responsible for conducting elections for the Search Committee.
TERMS OF REFERENCE
1.
Stage One:
The Committee shall review the incumbent's performance where that individual is
eligible for and seeking re-appointment. The review will include meeting with the
incumbent and broad consultation within the University, with the Deans and Vice-
Presidents, and with appropriate external constituents. If the committee is satisfied
with the results of the review, it will recommend reappointment.
2.
Stage Two:
Where there is no incumbent eligible for and seeking re-appointment or where, as a
result of a Stage One review, the Committee does not recommend the incumbent's
S
I While appropriate gender representation will be expected to vary, search committees should have at least
20% of their members from each gender.
A 13.05
?
Search Committees for Deans
?
A 13.05
Page 3 of 6
?
PROPOSED April 20, 1998
?
Page 3 of 6
re-appointment the
responsibilities of the Search Committee for the Dean of
Graduate
a)
deciding
Studies
whether
shall include:to
include
?
in its search persons outside the University;
0
b)
engaging in a search for potential candidates and examining their credentials;
C) ?
consulting during the search procedure with all available department chairs
and chairs of graduate program committees;
d)
receiving expressions, as early as possible in the search process, of opinions
and preferences of faculty and students;
e)
consulting with the department(s) most nearly concerned with the academic
discipline of any candidate about the academic standing of the candidate;
f)
bringing to the President of the University within a reasonable period one or
more recommendations for appointment to the position.
3.
When an external candidate is being recommended as Dean, an academic
appointment under the terms of A 10.01 is required.
4.
If the President does not find it possible to recommend to the Board of Governors
the appointment of a candidate recommended by the Committee, the President shall
so inform the Committee, and shall supply an explanation of the decision. In such
an event, the Search Committee for the Dean of Graduate Studies shall undertake
once more the responsibilities outlined above.
5.
Any person who is a candidate for the position shall not be a member of the Search
Committee.
6.
If a member of the Search Committee leaves the Committee, the Vice-President,
Academic may appoint a replacement.
.
A 13.05 ?
Search Committees for Deans
?
A 13.05
Page 4 of 6 ?
PROPOSED April 20, 1998 ?
Page 4 of 6
3.
SEARCH COMMITTEE FOR THE DEAN OF CONTINUING STUDIES
Community Person
Conditions
Chair
Selected by the Deans
Elected by and from the Program
Directors, Continuing Studies
Appointed by the President
Selected by the Student Society
Elected by the support staff in Continuing
Studies
Appointed by the President from a list
of not more than five persons submitted
by the executive of the Alumni Association.
Membership
Vice-President, Academic
Two Faculty Deans
Two Program Directors,
Continuing Studies
Three Faculty Members
Student
One member of the support staff
A quorum shall be 60% of the membership of the Committee.
In making appointments to the Committee, the President shall ensure appropriate gender
representation.l
No later than 10 months before the expiration of the Dean's term of office, the Vice-
President, Academic shall initiate formation of the Search Committee for the Dean of
Continuing Studies. In the event the Dean leaves the position prior to the expiration of
the term of office, a Search Committee shall be constituted as soon as possible.
The Registrar shall be responsible for conducting elections for the Search Committee.
TERMS OF REFERENCE
1. Stage One:
The Committee shall review the incumbent's performance where that individual is
eligible for and seeking re-appointment. The review will include meeting with the
incumbent and broad consultation within the University, with the Deans and Vice
Presidents, and with appropriate external constituents. If the committee is satisfied
with the results of the review, it will recommend reappointment.
.
1 While appropriate gender representation will be expected to vary, search committees should have at least
20% of their members from each gender.
A 13.05 ?
Search Committees for Deans
?
A 13.05
Page 5 of 6
?
PROPOSED April 20, 1998
?
Page 5 of 6
2. Stage Two:
?
rL
Where there is no incumbent eligible for and seeking re-appointment or where, as a
result of a Stage One review, the Committee does not recommend the incumbent's
re-appointment the
responsibilities of the Search Committee for the Dean of
Continuing Studies shall include:
a)
deciding whether to include in its search persons outside the University;
b)
engaging in a search for potential candidates and examining their credentials;
C) ?
consulting during the search procedure with all available Program Directors
in Continuing Studies;
d)
?
bringing to the President of the University within a reasonable time one or ?
more recommendations for appointment as Dean of Continuing Studies.
3. If the President does not find it possible to recommend to the Board of Governors
the appointment of a candidate recommended by the Committee, the President shall
so inform the Committee, and shall supply an explanation of the decision. In such
an event, the Search Committee for the Dean of Continuing Studies shall undertake
once more the responsibilities outlined above.
4. ?
Any person who is a candidate for the position shall not be a member of the Search
Committee.
5. ?
If a member of the Search Committee leaves the Committee, the Vice-President,
Academic may appoint a replacement.
INTERPRETATION
Questions of interpretation or application of this policy or its procedures shall be referred
to the President, whose decision shall be final.
.
A 13.05
?
Search Committees for Deans
?
A 13.05
Page 6 of 6
?
PROPOSED April 20, 1998
?
Page 6 of 6
