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For Information

S.98-25

REPORT TO SENATE

SENATE POLICY COMMITTEE ON

SCHOLARSHIPS, AWARDS AND BURSARIES

JANUARY, 1998

Dr. John Pierce

SPCSAB Chair

SENATE POLICY COMMITTEE ON SCHOLARSHIPS,

AWARDS AND BURSARIES

Report to Senate

This report covers all business activities of the Senate Committee on Scholarships,

Awards and Bursaries (SPCSAB) for the three semesters 96-2, 96-3 and 97-1. Attached

to this summary are the 1996-97 year end summary reports for

all Bursary, Award

and Undergraduate Scholarship programs for which the Committee is responsible.

This includes government-funded student assistance programs.

The Committee held meetings on July 4, 1996 and January 10, 1997. Senators are

reminded that there was a significant change to the undergraduate scholarship

program in the previous year and consequently, with no new funding or track

record of the success of the new programs, fewer meetings were necessary to conduct

the business of the Committee.

The following motions were approved by the Committee during the year.

July 4.

1996 Meeting

Graduate Awards Business

That the changes to the terms of reference of the SFU graduate awards as proposed

in SPCSAB paper 96-17 be approved, - specifically:

• ?

to allow part-time employment that is not directly related to a recipient's

degree requirements,

•

to require all deferred grades to be cleared prior to the tenure of the graduate

fellowship, and

•

to allow students to hold SFU Awards and Private Awards simultaneously as

long as the $22,000 per annum limit is not exceeded.

That the number of B-listed applications submitted by departments for Graduate

Fellowships be limited to a maximum of 10.

January 10 1997 Meeting

Awards Business Applying to All Students

That details of the formula for reducing operating funds budgeted to scholarships,

awards and bursaries in proportion to the increase in endowed funds, as outlined in

SPCSAB 97-8, be supported by the Senate Policy Committee on Scholarships, Awards

and Bursaries and that this proposal be discussed with the President. (The proposal

is to set May 1, 1997 as a base-line for calculation and, thereafter on a yearly basis, to

reduce the contribution from the operating budget by an amount equal to 2.5% of

Senate Policy Committee on Scholarships, Awards and Bursaries, 2

Annual Report to Senate for Fiscal 1996-1997

the total donations received to

all scholarship and bursary endowments in the

previous 12 months, to a maximum of $30K in any given year. Currently the

contribution from the operating budget is reduced by an amount equal to the

interest on the additional endowment.)

Graduate Awards Business

That in preparation for the 1997/98 Graduate Fellowship competition, the

continuation of past practice be approved.

That the Dean of Graduate Studies have discretionary authority to require graduate

students to repay a portion of their graduate awards in cases where there is a full or

partial refund of tuition

fees.

Undergraduate Awards Business

That the 1996-97 undergraduate bursary, awards and scholarship budget be

approved.

That the essay question for the adjudication of the Dean's Undergraduate Entrance

Scholarships be approved (SPCSAB 97-2).

That the Project Award program be discontinued and removed from the University

Calendar (the program has been without funding for more than three years).

That the proposed Eileen Warrell Medal and the Jack Paterson Award for the

Faculty of Education be approved in principle. (The Faculty was asked to provide

further information regarding the actual prize to be given, provisions for funding

the awards and clarification regarding aspects of the selection criteria before final

approval.)

That the Open Scholarship criteria for considering students in exceptional

circumstances (SPCSAB 97-6) be approved. (The Committee observed that in some

very extraordinary cases, a student may have experienced a poor transition from

secondary school to university but after a semester or two, performed at an

exceptional level. Nevertheless, the current criteria would preclude that student

from (ever) qualifying for the Open Scholarship. The motion was to allow such a

student to apply for special consideration.)

Budget

In summary, disbursements for undergraduate totalled $2,490,569, while those for

graduates totalled $2,469,425. These funds were disbursed as follows. Note that more

detailed information on the distribution of funds at the graduate level can be found

in the annual report to Senate of the Dean of Graduate Studies.

Senate Policy Committee on Scholarships, Awards and Bursaries, 3

Annual Report to Senate for Fiscal 1996-1997

Open Undergraduate Scholarships:

Entrance Scholarships:

Undergraduate Bursaries:

Undergraduate Awards:

SFU-Funded Workstudy:

International Graduate/ Undergraduate Bursaries:

Graduate Fellowships:

President's PhD Research Stipend:

The Committee continues to be concerned about the decrease in sources of funding

for the Scholarship, Award and Bursary programs. The BC Government is phasing

out the matching funds programs which matched dollar for dollar all funds raised

from private sources for Scholarships, Awards and Bursaries. At this time only a

very limited amount of matching funding has been made available for bursary

donations.

The BC Government has also advised the University that the criteria for allocating

the BC Athletic Support funds targeted to university student athletes are being

altered. This could affect approximately $145,000 in student athlete support at Simon

Fraser University. The athletic and student services directors continue to lobby for

some discretion in the allocation of this funding to student athletes.

Increases to the Financial Aid and Awards budget are based on a percentage of the

increase in revenue to the University from tuition fees. Because there has not been

an increase in tuition fees for two years and the enrolment is relatively stable, only

marginal additional funds have been available to the Financial Aid and Awards

budget.

Although tuition has not increased, books and supplies, living expenses and other

costs to students have increased leaving student aid funding behind. As well,

income raised from donor funded awards and endowments results in a

proportional decrease in the contribution from the University's operating funds.

The donor funded awards do not necessarily address the same programs or needs

that have been addressed by the operating dollars that have been deducted. On the

scholarship side, there is increasing competition for both undergraduate and

graduate scholars, and institutions with substantial endowments are recruiting

heavily in the province. On the bursary side, the cost of living in the Vancouver

area coupled with student concerns over debt-load at graduation continue to be of

concern to the Committee.

Senate Policy Committee on Scholarships, Awards and Bursaries, 4

Annual Report to Senate for Fiscal 1996-1997

Appendices

Attached are year end reports for the various areas of the scholarships, awards and

bursaries portfolio.

Undergraduate Entrance Scholarships

ii)

Open Scholarships

iii)

In-Course Scholarships, merit and Service Awards

iv)

Athletic and Recreation awards

Part-Time Student Assistance

ix)

Emergency Loans

Graduate Award Disbursements

Committee Members

John Pierce (Chair)

Kathy Heinrich (Immediate Past Chair)

Mr ?

Ron Heath (Chair, SUAAC)

Bruce Clayman (Chair, SGAAC)

Charlotte French (Secretary)

Appendix i

Office of the Registrar

Burnaby, BC Canada V5A

1S6

mon Fraser University

Telephone

(604) 291-4970 

Student Recruitment

Facsimile

(604) 291-4969 

Internet www.reg.sfu.ca

Memorandum

To: SPCSAB

From: Rick Smith, Director, Student Recruitment

Re: 1997 Entrance Scholarship Program

December 3, 1997

Attached are the year end reports for the 1997 Entrance Scholarship program. Included are

a financial report, listing of scholarship winners/declines and summary statistics on the

volume of offers.

The 1997 Entrance Scholars have been invited to participate in a new mentorship program.

The goal of this new initiative is to provide a support network for the scholars and to better

utilize their well developed volunteer skills. Development and implementation of this

program will be completed over the next semester.

The adjudication of the 1998 Entrance Scholarship program will be based on Ministry data

that will be supplied to the Office of the Registrar in May of 1998. The 1998 program will be

promoted to all high schools in Canada, the United World Colleges and BC Colleges through

a direct mail campaign of brochures in January 1998.

1-1

1906/97 Entrance Scholarship Expenditures

17ã0

12.75

1.000

L20.0

1L00

ILliQ

51,500

liJiQ

flQQ

18,

11.75.0

1929

prepared by Michele Black

2/17/98

1997 Entrance Scholarship Awards Statistics

Scholarship

Shrum International Entrance Scholarship

Gordon Shrum National Scholarship

Kenneth Strand National Scholarship

Jack Diamond National Scholarship

National Specht in Applied Science

National Specht in Science

Hamilton College Transfer Scholarship

College Deans Scholarship in Arts

College Deans Scholarship in Applied Science

College Deans Scholarship in Business

College Deans Scholarship in Science

Ken Caple College Transfer Scholarship

Simon Fraser Entrance Scholarship

SFU Alumni Leadership Scholarship

Gordon M. Shrum Scholarship

Deans Scholarship in Applied Science

Deans Scholarship in Arts

Deans Scholarship in Business Administration

Deans Scholarship in Science

Summit Entrance Scholarship

Regional Summit Entrance Scholarship

Tadeusz Specht Scholarship in Applied Science

Tadeusz Specht Scholarship in Science

Jack Diamond Scholarship

Grand Total

Offers

Accepted Deferred Declined

1997 Entrance Scholarship Statistics complied by Student Recruitment . as at February 17, 1998

Appendix ii

SIMON FRASER UNIVERSITY

OFFICE OF THE REGISTRAR

MEMORANDUM

To: ?

Senate Policy Committee on Scholarships,

Awards and Bursaries

From: ?

K.C. Bell, Assistant to

the Dean of Student Services

Re: ?

Open Scholarships for fiscal 1996/1997

Date: ?

February 13, 1997

I am forwarding to you some statistics on the Undergraduate Open Scholarships as

disbursed during the fiscal year 1996197.

We awarded 722 Opens

this

year (96-2196-3 and 97-1), for a total of $641,250. This

represents an increase in spending of

$55,677

over fiscal 1995-1996, despite the fact that

the CGPA required for eligibility was higher for two semesters this year than last Visa

students made up 1.6% of those receiving the Open, and received 1.6% of the funds

disbursed. The average award for all recipients was $888.

The Oimnlative Grade Point Average required for eligibilty was held at 3.70 for all three

semesters.

Only $6,384 of the increase from last fiscal year can be attributed to the increase in tuition

fees from $731credit to $77/credit effective 1995-3. The remaining 'increase is almost

certainly due to the movement of qualified students who formerly would have held

continuing entrance scholarships into the pool of students eligible for Opens.

Only $550,000 was budgeted expressly for Opens

this

year, with the expectation that

funding set aside to cover "prior commitments' within the entrance scholarship accounts

would be made available as needed to keep the CGPA requirment for the Opens no higher

than 3.70. I have now transferred $100,000 from the Prior Commitments line item to the

Open Scholarships account

For information, also attached to this report is a chart showing Open Scholarship

Disbursements by fiscal year and semester since 1989/90, when the Scholarship first came.

under Terms of Reference essentially the same as those guiding it now.

Cl)

1-1.6

C-96

g-96

1-96

g-96

1-96

1.,•

C-S6

-C6

I. -6

C-l6

- 16

1-L6

C-06

-O6

1-06

€-69

C')

4ok

%ustuewnqola Ivoi.

Appendix

iii

OIiee of the Regbtr.ir

Simon Fraser University

Academic Resources

Burnaby, BC, Canada V5A 1S6

Telephone (604) 291-4356

Facsimile (604) 291-4969

Report to the ?

Senate Policy Committee on Scholarships, Awards and Bursaries

Scholarships for In Course Undergraduate Students

and ?

Academic and Service Awards for the University Community 1996/97

Scholarships funded through endowments and annual gifts from donors are available to continuing

undergraduate students who meet specified criteria and have a minimum cumulative grade point

average of

3.50.

These scholarships require the student to apply to Financial Assistance to be

considered and are adjudicated directly by the Senate Undergraduate Awards Adjudication

Committee (SUAAC). A few of these scholarships are selected by nomination of the academic

department and confirmed by the SUAAC.

Annual and Endowed Scholarships disbursed to students in 1996-97 increased by $15,255 from

1995/96.

This increase is due in part to new scholarships being made available by donors as well

as to increases in dollars to existing scholarships.

Academic and Service Awards are given to students, faculty or staff for outstanding performance

in an academic area or outstanding service to the University or the community at large. Academic

and Service Awards included in the table below are funded through donor based endowments and

annual gifts or by University operating dollars. Donor funded awards have had a small increase in

the last year. There has been no increase to the University funded award budget in over five years.

submitted by Charlotte French, December

1997

I-,

Appendix iv

Office 4rhc Rej..'t'.tr;r

Burnaby. BC. Canada V5A 156

11)

Simon Fraser University

Telephone 4)2914356

Facsimile (604) 291-4969

Academic Resources

Report to the

Senate Policy Committee on Scholarships, Awards, and Bursaries

Athletic and Recreation Awards 1996-97

Athletic awards are available to students who are members of varsity teams at Simon Fraser

University and are awarded primarily on the basis of Athletic merit, though some awards have an

academic achievement component. Athletic awards are funded through endowed and annual donor

donations as well as university operating funds. The table below shows significant increases in the

number of and total dollars disbursed through donor based Athletic awards in 1996-97. These

increases reflect the addition of new awards and the disbursement of existing awards that were not

used last year. ?

University funding for Athletic awards has remained unchanged for over

five years.

Athletic Tuition awards are available to student athletes competing on varsity teams through the

nomination of their coach. Funds for these awards are raised by the individual teams to support

their own athletes and increases

these disbursements reflect increased fund raising by the teams.

Financial Assistance has been tracking these awards since January 1994.

During the 1996-97 year external support from the BC Athletes Assistance Program was also

disbursed through Financial Assistance. In 1996-97, Simon Fraser student athletes received 212

disbursements totaling

$136,156

from this program.

Simon Fraser University supports a number of awards for students who are involved in the

support of the University's Recreation Program. The awards are given in recognition of individual

participation and leadership in various aspects of the Recreation Department University funding

for Recreation Awards has remained unchanged for over five years.

SFLJ Funded Athletics

SFIJ Funded Rec. Awds

submitted by Charlotte French, December

Appendix v

Buaby. BC. Canada V5A 156

It*mI))

Report to the

Senate Policy Committee on Scholarships, Awards and Bursaries

Bursary Program 1996-97

Bursaries are awarded on the basis of financial need and satisfactory academic performance to full-

time undergraduate and graduate

students.*

In the 1996-97 award year (September 1996-April

1997) Financial Assistance received 2078 bursary applications with a total calculated financial need

of $1,068,339.

During 1996197 the need assessment process for bursaries was changed to address the ongoing

problem of changes to the government student loan assessment criteria The government criteria is

known to exclude some real costs to students as well as to expect financial contributions from

parents and students that are not necessarily available. Many students who are eligible for student

loan avoid using the program in order to avoid accumulating massive debt. Prior to September

1996 it was a requirement of the SFIJ Bursary Program that a student recieve a government student

loan in order to qualify for a university bursary. Students may now access the University Bursary

program without accessing loan funding first, although an equivalent minimum income is

expected.

Below and attached are four tables comparing changes in the Bursary program over time. The first

two tables below compare disbursements for all Simon Fraser University bursary programs from

1992/93 to 19967. These tables demonstrate a general decline of 1359 in awards disbursed in

1996-97 compared to

1995-96.

The third table below records the bursary dollars awarded to international students as work-study

funds. A small program was established to assist international students who have difficulty

accepting grant funding.

The attached chart demonstrates a change in application and need patterns over the last three years

by comparing the of number of bursary applicants, the total awards given and the calculated

financial need for the semesters 1995-3, 1996-3, and 1997-3. Of note are the 30% increase in the

number of applications received in the Fall semester of 1997 versus the Fall of 1996 and the 34%

increase in the assessed financial need in the Fall of 1997 compared to the same semester the

previous year.

Undergraduate Bursaries

SFU Open (domestic)

# of Students ?

Ttl. $

SFU Open (international)

SFU Open (international)

WORK STUDY PROGRAM

SFU Funded Work Study - Undergraduate/Graduate

Number of Students

4,000

9,716

2,817

6,222

19,315

*Program was restricted to limited use for international students.

*Undergraduate students are considered full-time if they are registered in

or more semester hours

of normally graded courses. Graduate students must be registered.in an-approved full-time

program.

submitted by Charlotte French, December

1997

(Lj

Bur. Stat 95-3.96-3,973

Comparative Burury State

95-3 to 97-3

95-3

96-3

97.3

Domestic UG

#apps

656

648

931

mile

492

463

680

tawards

159

185

251

total need

194657

216138

461206

targeted % of need met

total operating $awarded

82,868

114,850

110,174

visa UG

99219

54876

85323

targeted S of need met

total operating $ awarded

45,950

42,850

37,308

15474

11010

28.853

targeted % of need met

total operating $ awarded

10,550

17,149

14,848

vim Graft

#apps

Mils

#awards

total need

15301

1655

7241

targeted % of need met

total operating $ awarded

9,200

1,700

3,942

Overall Totals

total lapps;

782

752

1073

total nIls

535

511

742

total awards

247

241

331

total need

320$651

383,679

582,823 ?

targeted S of need met

total operating $ awarded

148,568 ?

176,549 ?

168,072

total privateS awarded

101.335 ?

188.288 ?

179.192

total priv & operating $

249,903

344,037 ?

345,284

95-3 targeted %ol need apprcl2-8l%

based on

•range procedu re

Page 1

Appendix vi

. ?

Office of the

Reisrrar

Burnaby. BC, Canada V5A LS6

1i'rniI

• \ff/

Simon Fraser University

Telephone(604)291-4356

uil

Academic Resources

Facsimile (604) 291.4969

Report to the

Senate Policy Committee on Scholarships, Awards and Bursaries

Government Student Loans 1996-97

Domestic Canadian students, graduate and undergraduate, may apply through their home

province to receive funding assistance from the federal and provincial governments.

Government assistance is a primary source of funding for 30% of Canadian post-secondary

students. The goal of the programs is to promote accessibility of post-secondary education

among academically qualified students who do not have the personal or family resources to

meet the costs of education.

At Simon Fraser University approximately

25%

of our full-time graduate and

undergraduate students receive their primary finding through government student

assistance. Each year the. number of SF0 students accessing government assistance has

increased.

Government funding assistance varies from province to province with regard to the mix of

• ?

student loan versus grant and the value of possible disbursements. Nation wide there has

been a substantial decrease in the proportion of student assistance that is awarded as grant

and a subsequent increase in the portion that is disbursed as a loan. The outcome of this

change has been dramatic increases in the total debt with which these students are

graduating from their post-secondary programs. The average debt of students in their

fourth year of studies receiving BC Student Assistance in 1996-97 was $19,000. The BC

Ministry of Education, Skills, and Training estimates that the average debt of the same

group of students in 1999-2000 will be

$25,000.

This figure represents students who are

in the process of completing an undergraduate program.

Accumulation of high debt loads and the fear of accumulating high debt loads can and does

affect a student's decision to remain in school and affects a student's ability to focus on

their studies. Many students who receive the maximum allowed levels of assistance

through government programs still have a financial need that is not met. Students are not

allowed to earn through work, scholarships, bursaries or any other sources more than $600

during a loan period.

The table attached shows the number of students and the total dollars of government

student assistance received by SF0 students during the 1996-97 award year. The third

column labeled "Out of Province Loans" reports students attending SF0 who are receiving

funding through provinces other than British Columbia or who are receiving loan and grant

assistance through the United States.

FEDERAL AND PROVINCIAL LOANS

UndergiuduatelGraduate

Canada Student Loan

of Students

Td. $

B.C. Student Loan/Grant

submitted by Charlotte French, December

1997

Appendix vu

Burnaby. BC. Canada V5A 1S6

•irnon Fraser University

Telephone (604) 2914356

Ac.Jemic Resources

Facsimile (604) 291.4969

Report to the

Senate Policy Committee on Scholarships, Awards and

Bursaries

Work-Study Program 1996-97

The Work-Study program is part of the BC Student Assistance Program. Work-Study

targetted to those graduate and undergraduate students who have received maximum

funding through BC Student Loan and Grant and who have an assessed financial need

beyond the maximum allowable funding. The purpose of the Work Study program is to

supplement the assistance these students are already receiving. Work Study funding is the

only supplemental funding which will not decrease a students government loan

disbursement Only BC residents are eligible for the program.

Over the past three years Simon Fraser University's allottment of funds has been

decreasing due to transition to a new funding formula. In the

1995-96

program year SFU

•

was allotted $460,000; our budget for the 1997-98 year is $444,000. The budget will

continue to decrease over the next five years.

Also of note is that Simon Fraser University is the only post-secondary institution in

British Columbia which does not supplement the government funding for the Work-Study

program. Other institutions supplement the funds in one or a combination of two ways; by

budgetting additional funds from institutional money to add to the number of awards given

and allowing students from other provinces to participate and by adding funds to increase

the hourly pay rate. The fundable pay rate through the government is

$8.75

per hour for all

positions.

The table attached shows the number of Work-Study awards which were disbursed during

the award year 1996-97. It should be noted that a total of 1201 notices of eligibility were

sent to students prior to the start of the three semesters. This number does not reflect total

eligibility as some students would not have a completed loan assessement from the

government at the time candidates must be indentified.

Government

Work Study -

419,010

419,427

346,337

369,454

Government Funded Work Study - Graduate

Total $

16,724

25,680

34,851

submitted by

Charlotte

French,

December

1997

I -^^ 

Report to the

Senate Policy Committee on Scholarships, Awards and Bursaries

Part-time Student Assistance 1996-97

In the past a financial assistance program for part-time students has been funded by the BC

provincial government for administration by the post-secondary institutions. During the

1996-97 award year the provincial program was replaced by a federal program that

combines loans and grants for part-time students. As the loan program requires the student

to begin interest payments while they are still in studies and most of these students are not

able to make these payments, this portion of the program has not been utilized to any

notable extent by SFU students.

The new federal Special Opportunity Grant for high need part-time students has been of

more interest. The criteria for awarding this grant are improved over the previous

provincial program allowing more of the students financial needs to be met. More vehicles

for promoting the program to eligible students need to be investigated.

95/96

submitted by Charlotte French, December

Appendix ix

Burnaby. BC. Canada V5A 156

Simon Fraser University

Telephone 291.4356

Facsimile (604) 2914969

Academic Resources

Report to the ?

Senate Policy Committee on Scholarships, Awards and Bursaries

Emergency Loan Program 1996/97

Short term, interest-free loans are available to students who require interim emergency funding

while awaiting funds from other sources.

The table below shows a steady decrease in the use of this program for the last four years. Part of

this trend can be attributed to an increase in the value of government student loan disbursements

and to a more efficient processing of student loans by the BC officials. These improvements have

meant less necessity for advances to students while they await government funding. However, the

improved situation at the government level has been in place for two years so does not explain the

continuing decline in the use of this program.

The adjudication criteria for this program were tightened significantly four years ago to deal with

the increasing number and value of loans that were being sent to collection. In order to receive an

emergency loan at this time a student must show a guaranteed source of repayment, for example an

assessed student loan or confirmation of part-time employment. The value on an individual

disbursement of an emergency loan is

$500.

Loans sent to collection have decreased to a nominal

figure. The stringency of the criteria and the lack of knowledge on campus of the availability of

this program may contribute to the decrease use.' Efforts should be made to better inform the

University Community of the availability of this program.

UnderIuate/Greduate

Number

submitted by Charlotte French, December

1997

Appendix

SIMON FRASER UNIVERSITY

DEAN

GRADUATE

STUDIES ?

Memorandum

TO: K.

C. Bell ?

FROM: B. P.

Assistant

of Student

DATE:

1998

I am

of the

award

1996/97 in

tabular form, for

inclusion

the

SPCSAB

report

to Senate.

Disbursement

Totals

by Award:

Graduate

Fellowship ?

401

Ph.D.

C. D.

Special Graduate Entrance

Scholarship ?

awards

$1,793,050

$455,900

$184,675

$2,469,425

Enclosure

(

2v^^ 

MJAO6KC.DOC 01106198

GRADUATE AWARDS BUDGET IN FY 1996-97

AWARD NAME

NUMBER

VALUE

TOTAL

Sem 96-2 

?

GF

Master's

$4,250

$229,500

GF Ph.D.        

$4,850

$237,850

Stipend

$4,850

$189,150

Nelson

$50,862

Entrance

SUBTOTAL             

$706,962

SEM

96-3 ? 

GF Master's       

128 $4,250

$544,000

GF PhD       

$4,850

$305,550

Stipend

$4,850

$126,100

Nelson

$5,666

$71,676

Entrance

$26,800

SUBTOTAL 

$1,074,126 

Sam 97-1 ? 

GF Masters       

$4,250

$301,750

GF PhD       

$4,850

$174,600

Stipend

$4,850

$140,650

Nelson

$62,337

Entrance

$9,000

SUBTOTAL             

$688,337

GRAND TOTAL

$2,469,425 

Bal.Fwd

95196

$207,852 

Plus one.dme 

only allocation

$50,000 

Allocation

96197

$2,399,535 

Bal. Carryover to

97198

$187,962 

.

Updated: January 06, 1998 awa96ar.xls