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0
SIMON FRASER UNIVERSITY
OFFICE OF THE VICE-PRESIDENT, RESEARCH
S.99-54
Ams
Memorandum
1 V
TO: Ms. Alison J. Watt
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FROM:
Bruce P. Clayman
?
Li
Secretary to Senate
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Vice-President, Research
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SUBJECT:
Search Committee for the Librarian DATE: August 20, 1999
I seek ?
on the composition and terms of reference of the search committee
for the University Librarian. The attached draft has benefited from the advice of the Librarian
Pro Tern and several others and has been approved by the Senate Library Committee at its
meeting in July.
Would you please place the matter on the agenda of Senate at the earliest opportunity? Thank
you for your assistance.
Attach.
0
MOTION: ?
"that Senate approve, and recommend approval to the
Board of Governors, the composition and terms of
reference of the Search Committee for the University
Librarian as set out in S.99-51+
C:BPCDo,mlInj20w.Ldoc 20-M8-99
DRAFT 3 FOR DISCUSSION PURPOSES ONLY AUGUST 27,
1999
SEARCH COMMITTEE FOR THE UNIVERSITY LIBRARIAN
MEMBERS
Vice-President,
Research
Two Deans
Five faculty
members
(one from each
Faculty)
Two students
Two members
of the Library
professional
staff
. ?
One member of
the Library
support staff
CONDITIONS
Chair
Selected by the Deans. At least one must be a Faculty Dean.
Elected by and from the respective Faculties.
SeItd=by=the Studont Society4 one undergraduate and one
graduate students
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\o
Nth
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+Ie_
.
Elected by and from members oProfessional Librarian and
Division Head staff of the Library.
Elected by the support staff of the Library
Up to two
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Selected by the Vice-President, Research from the above groups to
additional ?
ensure appropriate gender representation.
persons
The incumbent Librarian is excluded from membership. A quorum shall be 60% of the
membership of the Committee.
The term of office for the University Librarian shall normally be five years and re-
appointment shall be possible, through the process described in this document.
No later than 10 months before the expiration of the University Librarian's term of office,
the Vice-President, Research shall initiate formation of the Search Committee for the
University Librarian. In the event the Librarian leaves the position prior to the expiration
of the term of office, a Search Committee shall be constituted as soon as possible.
The Registrar shall be responsible for conducting elections for the Search Committee.
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Macidosh HD:Mactiments:U Lib search 26aug99 August 27. 1999 8:49 AM
TERMS OF REFERENCE
1. ?
Stage One:
The Committee shall review the incumbent's performance where that individual is
eligible for and seeking re-appointment. The review will include meeting with the
incumbent and broad consultation within the University, with the Senate Library
Committee, with the Deans and Vice-Presidents, and with appropriate external
constituents. If the committee is satisfied with the results of the review, it will
recommend reappointment.
2.
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Stage Two:
Where there is no incumbent eligible for and seeking re-appointment or where,
as a result of a Stage One review, the Committee does not recommend the
incumbent's re-appointment, the responsibilities of the Search Committee for the
University Librarian shall include:
a)
deciding whether to include in its search persons outside the University;
b)
engaging in a search for potential candidates and examining their
credentials;
c)
receiving expressions, as early as possible in the search process, of
opinions and preferences of faculty, students and all library personnel;
d)
consulting with all available Deans, Vice-Presidents, department chairs
and Library Division Heads during the search procedure;
e)
consulting with the Senate Library Committee;
f)
obtaining, in the case of a candidate from within the Library, ratification by
vote of the Professional Librarians and Division Heads of the Library.
g)
bringing to the President of the University within a reasonable period one
or more recommendations for appointment to the position.
3. ?
When an external candidate is being recommended as University Librarian, an
appointment compatible with the terms of A 12.03 is required.
4. ?
If the President does not find it possible to recommend to the Board of Governors
the appointment of a candidate recommended by the Search Committee, the
President shall so inform the Committee, and shall supply an explanation of the
decision. In such an event, the Committee shall undertake once more the
responsibilities outlined above.
5. ?
Any person who is a candidate for the position shall not be a member of the
Search Committee.
6. ?
If a member of the Search Committee leaves the Committee, the Vice-President,
Research may appoint a replacement.
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