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Bruce P. Clayman
Vice President, Research
SIMON FRASER UNIVERSITY
VICE PRESIDENT, RESEARCH
40
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Memorandum
TO:
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Alison J. Watt
?
FROM:
Secretary, Senate
SUBJECT:
Senate Library Committee
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DATE:
March 11, 1999
I am pleased to convey the recommendation of the Senate Library Committee that its
composition be changed in response to the recommendations of the External Reviewers of the
SFU
Library. The issue of membership on the SLC was considered at the committee's January
meeting, and
a motion passed; it was reconsidered at its meeting on March
5, 1999 when the 4,
following motion
was approved:
Motion:
"In response to the External Review of the Library Report Recommendation number 3, we
move that the following changes be made to the membership of the Senate Library
Committee:
Replace the current student membership by one undergraduate and one graduate student,
and ne
atema
Undergraduate and one
alternate graduate student, ?
ty. An alternate may
attend
meetings and may vote in the absence of the
regular member.
Add one Librarian (a voting member), to be elected by the Librarian employee group (2
year term).
Add one Library staff person (a voting member), to be elected by the staff employee
groups (2 year term).
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These changes would take effect 1 June 1999. Terms will be staggered in the first year."
For your information, the present composition of the Senate Library Committee and its terms of
Reference are:
Composition:
Vice-President, Research and Dean of Graduate Studies - Chair ex-officio (voting)
University Librarian - Secretary
?
ex-officio (voting)
Vice President, Academic
?
ex-officio (voting)
Associate Librarian
?
ex-officio (non-voting)
Dean of Continuing Studies (or designate)
?
ex-officio (voting)
Senator ?
Elected by Senate ? Term = 2 yrs
Senator ?
Elected by Senate
?
Term =2yrs
Senator (student) ?
Elected by Senate
?
Term =2yrs
Student alternate (at large) ?
Elected by Senate
?
Term
=
2 yrs
Faculty member - Applied Sciences Elected by and from the Faculty
?
Term = 2 yrs
Faculty member -
Arts ?
Elected by and from the Faculty
?
Term =2yrs
Faculty member - Business Admin. Elected by and from the Faculty
?
Term =2yrs
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Faculty member - Education
?
Elected by and from the Faculty ?
Term
=
2 yrs
Faculty member - Science
?
Elected by and from the Faculty ?
Term
= 2 yrs
Terms of Reference:
1. Advises the University Librarian on matters relating to the operation of the Library and
the liaison between the Library and academic departments and programs. The areas of
advice include the following:
• monitoring the continuing response to the Library Review Report recommendations
and organizing subsequent reviews every five years
• liaison between the Library and academic programs
o establishing collections priorities
• review of Library performance data
• review of major changes in Library systems or operations
2.
Advises the Vice President, Research on matters relating to the size of the Library
budget.
3. Approves guidelines for the allocation of the Library materials budget between various
fields of instruction and research.
4. Recommends changes in rules and regulations for the operation of the Library, such as
the Loan Policy.
5. Reports to Senate annually concerning its activities and the operation of the Library.
The Senate Library Committee meets at least twice each semester at fixed meeting times.
Special meetings may be called by the Chair or by three members of the Committee. The
quorum is five members.
We are recommending no change to the terms of reference. I shall be pleased to address any
questions that may arise with respect to the changes to the membership.
.
S
