S.99-19

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SIMON FRASER UNIVERSITY

Office of the Dean of Student Services and Registrar

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MEMORANDUM

To:

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Senate ?

From: W.

Rorlci-He^WJ/II'\

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'

Dean of Stud( Servics

and

Registry

Subject: ?

Election Rules

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Date: January 7, 1999

The Rules of Senate (Section IV, Elections A. Elections for the Board and Senate, section 1.b)

state:

"The nomination and election of members to the Senate under the University Act be

undertaken in the Spring Semester and completed by April 15."

The timetable for the Convocation Election 1999 is structured around the publication of the call

for nominations in the Alumni Journal. Using the Journal is a cost-effective way of announcing

the Chancellor and Convocation Senator Elections, and calling for nominations. The Term of

Office for the new Chancellor would commence following the June 1999 Ceremonies; the Terms

is

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proposed

Office for the Convocation Senators would commence on June 1, 1999. Consequently the

proposed dates allow for the transition of membership. The publication schedule of the Journal

requires that the schedule for the election be as follows:

19 February, 1999

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Call for nominations published in Alumni Journal

15 March, 1999

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Close of nominations (noon) (20

days - Senate Rules specify not less

than 20 days or more

than

28 days)

12 April, 1999

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Distribution of ballots by regular post

7 May, 1999

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Deadline for the return of ballots

(17 days - Senate Rules specify not

less than 14 days or more than 28 days)

We therefore require a waiver of the Rules of Senate for this particular election.

Motion:

That for the 1999 Convocation Election, the date by which the election shall be

completed shall be May

7th

and not April

151h

as stated in the Rules of Senate.

I have advised the Electoral Standing Committee of this proposed change and have the support

of the majority of the members of that Committee, and I am now forwarding this

recommendation to SCAR for consideration by Senate.