SIMON FRASER UNIVERSITY
OFFICE OF
THE
VICE-PRESIDENT, RESEARCH
?
S.00-81
S
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Memorandum
To:
Members of Senate
?
FROM: Bruce P. Clayman
Vice-President, Research
SUBJECT: Policy R20.03
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DATE:
August 29, 2000
I have attached for your consideration the draft of a revised version of policy R20.03 on "Treat-
ment of Animals in Research and Teaching." The changes reflect the reorganization of the ad-
ministration of the SFU Animal Care Facility in which the positions of the Manager and Director
have been combined and the need for an external veterinarian has been eliminated, since the
(new) Director of Animal Care is required to be a veterinarian.
The specific changes are shown in the marked-up draft which I enclose, along with a clean draft..
They comprise the following:
a)
Replacement of reference to the Vice-President, Academic with reference to the Vice-
President, Research to reflect the office now responsible for Animal Care.
b)
Replacement of "Director of the Animal Care Facility" with "Director of Animal Care" to
reflect change in responsibilities, qualifications and job title.
c)
Elimination of term of office for the Director of Animal Care, since it is now an administra-
tive (APSA) appointment.
r
?
d) Elimination of reference to the Manager of the Animal Care Facility since the Director of
Animal Care assumes all those responsibilities.
e)
Elimination of the role of an external veterinarian on the U.A.C.C. to reflect the fact that the
Director of Animal Care is a veterinarian.
f)
Introduction of a quorum requirement for meetings of the U.A.C.C.
g)
Several editorial changes for improved grammar, clarity and consistency of usage.
I will be pleased to address any questions you may have about these changes.
C-0- cv-0,7^^
attachments
MOTION: ?
"that Senate approve the revisions to R20.03 Treatment of
Animals in Research and Teaching as set forth in S.00-81"
.
C:\BPCDoami10nThdOc
29-Aug.00
DRAFT
SUBJECT: TREATMENT OF ANIMALS IN RESEARCH AND TEACHING R 20.03
•
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1. PURPOSE
The purpose of this document is to establish policies and procedures
for
the ethical
treatment and handling of all animals used in teaching and research under the auspices of
Simon Fraser University.
2. DEFINITIONS
a.
Animals are here defined as non-human, living vertebrates.
b.
Principal Investigator is the faculty member (or equivalent) in charge of a
research or teaching project.
c.
A.C.F. is the Simon Fraser University Animal Care Facility.
d.
U.kC.C. is the Simon Fraser University Animal Care Committee.
3. POLICY
a.
Standards. The University shall adopt as a minimum standard the guidelines of
the Canadian Council on Animal Care as described in the Council's "Guide to the
Care and Use of Experimental Animals", Vols. 1 and 2, and in its publication
"Ethics of Animal Experimentation," and all regulations and policies of the SFU
Animal Care Facility. Standard of Procedures Manual (Available at the A..C.F.
office).
b.
Director of Animal Care. The Director shall be appointed by the Vice-President,
Research. He/she shall be qualified to practice as a veterinarian in British
Columbia.
c.
U.A.C.C. The members of the U.A.C.C. shall be appointed by the Vice-President,
Research. The membership of the U.A.C.C. will consist of a Chair, to be
appointed by the Vice-President, Research for a three-year term (he/she should
preferably not be directly involved in the research use of animals); the Director of
Animal Care; one representative each from the Departments of Biological
Sciences, Kinesiology and Psychology; one lay member, representing the general
public. The U.A.C.C. shall meet at least once each semester. A quorum will
comprise four persons. The proceedings of each meeting shall be recorded as
minutes of the committee.
d.
Responsibility for Animals. All animals used in teaching or research under the
auspices of Simon Fraser University are the responsibility of the Director of
A.C.F. Animal Care. The Director may will ensure that all faculty members,
graduate or undergraduate students undertaking teaching or research which
involves the use of animals, have the necessary expertise and appropriate training
in accordance with the policies of the University and the guidelines of the
. ? C.C.A.C.
Should the Director observe or become aware that the above guidelines are not
being followed in any teaching program or research study, she/he will advise the
principal investigator so that prompt remedial action can be taken.
In the event that this is not done to her/his satisfaction or in circumstances where
in her/his opinion the animals are being subjected to unnecessary or severe or
prolonged distress or suffering, the Director shall take whatever independent
action she/he considers necessary. However, the Director shall keep the U.A.C.C.
Chair fully informed of such incidents and the reasons for the action taken. She/he
may also, at her/his discretion, seek the advice of the C.C.A.C.
e. Location of Animals. Animals shall be maintained only in designated locations.
Such locations are:
i.
The A.C.F.;
ii.
The Biological Sciences Department, fish-holding facility;
iii.
Off campus location approved by the U.A.C.C;
and such additional locations as may be designated by the Director of Animal
Care. When such additional locations are to be used for a period in excess of one
month, the Director of Animal Care shall recommend to the Vice-President,
Research, that the above list be amended to include the additional locations.
f. A per diem charge will be made for the animals housed in the AC.F.
4. PROCEDURES
a. Normally, the Principal Investigator, after consulting the Director of Animal Care,
shall submit a completed form entitled "Application to Use Animals for Research
or Teaching" to the Director at least eight weeks before the planned
commencement of the project. In all cases sufficient time must be allowed for the
acquisition of animals and equipment and for the review of the procedures to be
employed in the project.
b. The Director of Animal Care shall forward the form to the Chair of the U.A.C.C.
with a recommendation for action. This recommendation shall be based on:
i.
the availability of required resources (animals, space, equipment, and
stall) and
ii.
a determination of whether the proposed treatment of animals conforms to
the standards specified in Section III(a) of this document.
In the case of a teaching project involving animals, the Director of Animal Care
shall also determine the need for qualified personnel to be in attendance when the
project is conducted, and shall include this decision in the recommendation.
c. The Chair of the U.A.C.C. shall independently evaluate all animal projects to
determine whether the proposed treatment of animals conforms to the standards
specified in Section 111(a) of this document.
d. If both the Director of Animal Care and the Chair of the U.A.C.C. approve the
project, the Chair of the U.A.C.C. shall notify the Principal Investigator of this
decision. Copies of the approved project form shall be forwarded to the Director
of Animal Care and the U.A.C.C. representative of the Principal Investigator's
department.
e. If either the Director of Animal Care or the Chair of the U.A.C.C. does not
•
?
approve the project, one or more of the following actions will be taken:
i.
The Principal Investigator will be asked for more information.
ii.
The Principal Investigator will be asked to submit a modified project
proposal.
iii.
The project form will be circulated to members of the U.A.C.C. for
comment on the matter(s) of concern.
iv.
A meeting of the U.A.C.C. will be called to discuss the matter(s) of
concern.
f. If these actions fail to lead to approval of the project, the Chair of the U.A.C.C.
shall provide the Principal Investigator with a written statement of reasons for
non-approval of the project, and shall forward a copy of this statement to the
Vice-President, Research.
g. When a project has been approved, it is the responsibility of the Director of
Animal Care to arrange the acquisition (by purchase, breeding, stock or with
proper authorization obtained from the wild) of the animals required for the
project. The Director of Animal Care also has responsibility for the disposal of the
animals when the project terminates. Such disposal shall not be to the personal
advantage of any University employee.
h. The Director of Animal Care shall keep up-to-date records of all animals
maintained at the designated location, showing their location, number, species,
conditions of maintenance, and the person(s) responsible for their care. The
Director of Animal Care shall report, at least yearly, to the Chair of the U.A.C.C.
with a summary of such records.
INTERPRETATION
Questions of interpretation or application of this policy or its procedures shall be referred to the
President, whose decision shall be final.
FORMS
Application to use animals for research or teaching can be obtained from the A.C.F. or from the
U.A.C.C. representative in the department.
SUMMARY OF PROCEDURES TO BE FOLLOWED WHEN SEEKING APPROVALOF ?
RESEARCH PROJECTS OR TEACHING DEMONSTRATION INVOLVINGTHE USE ?
OF ANIMALS
1.
Obtain the necessary forms from the Director of Animal Care (291- 4737) or from the
•
?
U.A.C.C. representative in your department.
2.
Fill out the form completely in typed form. (Obtain Provincial and/or Federal Permits
where necessary and submit copies with your application). It is crucial to specify clearly
the details of the objectives and methods of the project.
3.
Submit the form to the Director of Animal Care at least eight weeks before the
demonstration or start the project. This will allow sufficient time for the animals to be
purchased.
4.
Your application will be reviewed by the Director of Animal Care
and
the Chair of the
U.A.C.C. A statement is needed why living animals are required for this study. You will
be informed of their decision in writing. If approval is not
granted
immediately, you will
be contacted by the Chair of the U.A.C.C. for further consultation.
If you have any questions regarding the procedures, please contact the Director of Animal Care
(291-4737). You should also be aware of the Policy and Procedures document (Research and
Teaching Animals) which is available from the A.C.F. Many other important documents are
required to be read before commencement.
Please note carefully: Simon Fraser University requires as minimal standards the conditions of
animal maintenance and treatment described in Guide to the Care and Use of Experimental
Animals and Ethics of Animal Experimentation, publications of the Canadian Council on Animal
Care, Volume I and Volume II and all regulations and policies of the SFU Animal Care facility.
Standard of Procedures Manual (Available at the A.C.F. Office).
August 23, 2000
17
-^
4
DRAFT
SUBJECT: TREATMENT OF ANIMALS IN RESEARCH AND TEACHING R 20.03
•
?
1.
PURPOSE
The purpose of this document is to establish policies and procedures concerning t
the ethical treatment and handling of all animals used in teaching and research under the
auspices of Simon Fraser University.
2.
DEFINITIONS
a.
Animals are here defined as non-human, living vertebrates.
b.
Principal Investigator is the faculty member (or equivalent) in charge of a
research or teaching project.
c.
A.C.F. is the Simon Fraser University Animal Care Facility.
d.
U.A.C.C. is the Simon Fraser University Animal Care Committee.
3.
POLICY
a.
Standards. The University shall adopt as a minimum standard the guidelines of
the Canadian Council on Animal Care as described in the Council's "Guide to the
Care and Use of Experimental Animals", Vols. 1 and 2, and in its publication
"Ethics of Animal Experimentation". AndExperimentation," and all regulations
and policies of the SFU Animal Care Facility. Standard of Procedures Manual
(Available at the ACFA.C.F. office).
b.
Director of the A.C.F.Animal Care. The Director shall be appointedfor a three
year term by the Vice-President, Academic.Research. He/she shall be qualified to
practice as a veterinarian in British Columbia.
c.
U.A.C.C. The members of the U.A.C.C. shall be anoointed b
y the Vice-President
Research. The membership of the U.A.C.C. will consist of: a Chair, to be
appointed by the Vice-President, Academic for a three year term. HelsheResearch
for a three-year term (he/she should preferably not be directly involved in the
research use of animals); the Director of the A.C.F.; the veterinary
consultant,Animal Care one representative each from the Departments of
Biological Sciences, Kinesiology and Psychology; one lay member, representing
the general public. The Committee shall also include the Manager of the A.C.F.,
as a non voting ex officio member who will act as Secretary. The
A.U.C.C.U.A.C.C. shall meet at least once each semester. A quorum will
comprise four persons. The proceedings of each meeting shall be recorded as
minutes of the committee.
d.
Responsibility for Animals. All animals used in teaching or research under the
auspices of Simon Fraser University are the responsibility of the Director of the
A.C.F.A.C.F. Animal Care. The Director
...
maydelegate this
responsibility
to the
. ?
Manager of the A.C.F. who in addition to supervising the technical staff, will
ensure that all Facultyfaculty members, graduate or undergraduate students
undertaking teaching or research which involves the use of animals, have the
necessary expertise and appropriate training in accordance with the policies of the
University and the guidelines of the C.C.A.C.
Should the ManagerDirector observe or become aware that the above guidelines
I
are not being followed in any teaching program or research study, she/he will
advise the principal investigator so that prompt remedial action can be taken.
In the event that this is not done to her/his satisfaction or in circumstances where
in her/his opinion the animals are being subjected to unnecessary or severe or
prolonged distress or suffering, the ManagerDirector shall take whatever
independent action she/he considers necessary. However, the ManagerDirector
shall keepthcDircctor and/or the U.A.C.C. Chair fully informed of such incidents
and the reasons for the action taken. She/HeShe/he may also, at her/his discretion,
seek the advice of theveterinary consultant and the executive of the C.C.A.C.
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e. Location of Animals. Animals shall be maintained only in designated locations.
Such locations are:
i.
TheA.C.F.;
ii.
The Biological Sciences Department, fish-holding facility;
iii.
Off campus location approved by the U.A.C.C;
and such additional locations as may be designated by the Director of the
A.C.F.Animal Care. When such additional locations are to be used for a period in
excess of one month, the Director of the A.C.F.Animal Care shall recommend to
the Vice-President, Academic,Research, that the above list be amended to include
the additional locations.
f. A per diem charge will be made for the animals housed in the A.C.F.
4. PROCEDURES
a. Normally the Principal Investigator, after consulting the Manager of the
A.C.F.,Director of Animal Care, shall submit a completed form entitled
"Application to Use Animals for Research or Teaching" to the Directorof the
A.C.F. at least si*-ei
g
ht_weeks before the planned commencement of the project.
In all cases sufficient time must be allowed for the acquisition of animals and
equipment and for the review of the procedures to be employed in the project.
b.
The Director of the A.C.F.Animal Care shall forward the form to the Chair of the
U.A.C.C. with a recommendation for action. This recommendation shall be based
on:
the availability of required resources (animals, space, equipment, and
staff) and ?
is
ii. a determination of whether the proposed treatment of animals conforms to
/(0
the standards specified in Section ffl(a) of this document.
In the case of an Animal Teaching Projcct,a teaching project involving animals.
• ?
the Director of the A.C.F.Animal Care shall also determine the need for qualified
personnel to be in attendance when the Projectproject is conducted, and shall
include this decision in the recommendation.
c. The Chair of the U.A.C.C. shall independently evaluate all Animal Projectsanimal
projects to determine whether the proposed treatment of animals conforms to the
standards specified in Section III(a) of this document.
d. If both the Director of the A.C.F.Animal Care and the Chair of the U.A.C.C.
approve the project, the Chair of the U.A.C.C. shall notify the Principal
Investigatorand the Director of the A.C.F. of this decision. Copies of the approved
Project Formproject form shall be forwarded to the Manager of the
A.C.F.Director of Animal Care and the U.A.C.C. representative of the Principal
Investigator's department.
e. if
either the Director of the A.C.F.Animal Care or the Chair of the U.A..C.C. does
not approve the project, one or more of the following actions will be taken:
i.
The Principal Investigator will be asked for more information.
ii.
The Principal Investigator will be asked to submit a modified
Proj ectproject proposal.
iii.
The Projcctproject form will be circulated to members of the U.A.C.C. for
• ?
comment on the matter(s) of concern.
iv.
A meeting of the U.A.C.C. will be called to discuss the matter(s) of
concern.
f. If these actions fail to lead to approval of the project, the Chair of the U.A.C.C.
shall provide the Principal Investigator with a written statement of reasons for
non-approval of the project, and shall forward a copy of this statement to the
Vice-President, Academic.Research.
g. When a Projectproject has been approved, it is the responsibility of the Manager
of the A.C.F.Director of Animal Care to arrange the acquisition (by purchase,
breeding, stock or with proper authorization obtained from the wild) of the
animals required for the Project. The Manager of the A.C.F.project. The Director
of Animal Care also has responsibility for the disposal of the animals when the
Projectproject terminates. Such disposal shall not be to the personal advantage of
any University employee.
h. The Manager of the A.C.F.Director of Animal Care shall keep up-to-date records
of all animals maintained at the designated location, showing their location,
number, species, conditions of maintenance, and the person(s) responsible for
their care. The Manager of the A.C.F.Director of Animal Care shall report, at least
yearly, tothe Director of the A.C.F. and the Chair of the U.A.C.C. with a summary
• ? of such records.
INTERPRETATION
Questions of interpretation or application of this policy or its procedures shall be referred to the
President, whose decision shall be final.
L
FORMS
Application to use animals for research or teaching can be obtained from the A.C.F. or from the
UACCU.A.C.C. representative in the department. ?
I
SUMMARY OF PROCEDURES TO BE FOLLOWED WHEN SEEKING APPROVALOF
?
RESEARCH PROJECTS OR TEACHING DEMONSTRATION INVOLVLNGTIIE USE
?
OF ANIMALS
1. Obtain the necessary forms from the Manager of the A.C.F. (localDirector of Animal
Care (291- 4737) or from the U.A.C.C. representative in your department.
2.
Fill out the form completely in typed form. (Obtain Provincial and/or Federal Permits
where necessary and submit copies with your application). It is crucial to specify clearly
the details of the objectives and methods of the project.
3.
Submit the form to the Manager of the A.C.F.Director of Animal Care at least 9-eight
weeks before the demonstration or start the project. This will allow sufficient time for the
animals to be purchased.
4.
Your application will be reviewed by the Director of the A.C.F.Animal Care and the ?
I
Chair of the U.A.C.C. A statement is needed why living animals are required for this
study. You will be informed of their decision in writing. If approval is not granted
immediately, you will be contacted by the Chair of the U.A.C.C. for further consultation.
If you have any questions regarding the procedures, please contact the Manager (4737).Director
of Animal Care (291-4737). You should also be aware of the Policy and Procedures document
(Research and Teaching Animals) which ar-eis available from the A.C.F. Many other important
documents are required to be read before commencement.
Please note carefully: Simon Fraser University requires as minimal standards the conditions of
animal maintenance and treatment described in Guide to the Care and Use of Experimental
Animals and Ethics of Animal Experimentation, publications of the Canadian Council on Animal
Care, Volume I and Volume II and all regulations and policies of the SFU Animal Care facility.
Standard of Procedures Manual (Available at the A€FA.C.F. Office).
October 1, l992August 23. 2000
0
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