For Information

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?

S.00-42

SIMON FRASER UNIVERSITY

Memorandum

To: ?

Senate Committee on Agenda and Rules

From: ?

Alison Watt

Director, University Secretariat

Date: ?

March 17, 2000

Subject:

?

Change of September Senate meeting date

I request that the date of the September Senate meeting be changed from Monday,

September 11, 2000 to Monday, September 18, 2000 in order to accommodate approval

of graduands for the October Convocation ceremony.

Under the current schedule, Faculties and Departments have to work with the

following schedule at the end of the Summer semester in order have their students

recommended for graduation and approved by Senate:

•

?

Aug

17th ?

Reports available for departments to pick up with summer

grades (Exams finish on August 14th)

Sept 4'

?

University closed for Labour Day

Sept

5th ?

Classes start

Current: Sept 7 '

?

Reports due from Faculties for Senate meeting on Sept 11'

Proposed: Sept

14th ?

Reports due from Faculties for Senate meeting on Sept 181h

Since the end of August is a traditional holiday time, many departments would have

less staff available to process the applications. The very short turnaround time between

the start of classes and the due date for departmental recommendations to be reported

back to the Registrar's Office is not optimal, and would require some Faculties to

schedule a Faculty-level meeting during the first few days of classes in a very busy Fall

semester.

Moving the Senate date back a week has no significant impact with respect to preparing

publications for Convocation since much of this work has already been done in

advance.

r

Note to Senate: (For Information)

to ?

Approved by SCAR at its meeting on March 21, 2000