S.02-33
SIMON FRASER UNIVERSITY
MEMORANDUM
To:
Senate
From:
Allan MacKinnon, Chair
Senate Committee on Undergraduate Studies
Subject:
Change to Academic Standing & Continuance Regulations (New
Evaluation Model)
(SCUS Reference 02 - 10 (rev.2)
Date:
April 26, 2002
lik46".1
Action undertaken by the Senate Committee on Undergraduate Studies at its meeting of
April 9, 2002 gives rise to the following motion:
0
Motion:
"That Senate approve that the current regulations governing Academic
Standing and Continuance be revised as set forth in S. 02 -3 3 , effective
Fall Semester 2003."
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Memo from
SCUS
Simon
Fraser
University
SCUSO2-1O
(rev.2)
To: Senate
Date: 2000 04 25
Subject: Pro p osed chan
g
e to Academic Standin
g
& Continuance Regulations
I
Motion
At the meeting of 2002 04
09,
SCUS
passed the following motion:
"That the
current regulations governing A cademic Standing & Continuance be
simplified and changed as indicated in paper
SCUS 02 -
10, with effect from Fall
Semester 2003."
Summary
.
Abolish the "review period" and the "review period gpa"
• Replace it
with
a semester gpa (sgpa)
• Abolish the ING and INF penalty standings.
Rationale
Our regulations have proven to be exceedingly complex and are barely
comprehensible to students, faculty and staff. They require a multi-page booklet to
provide explanation and examples, but even this exposition usually also requires a
very careful explanation by a well-trained adviser. Very few members of our
undergraduate community understand what is required to remain
within it. The
review period has a different, complex duplicate course rule. The critical "review
period gpa", is unreported to students until they are "Required to Withdraw".
The current regulations are also inconsistent. While the complexity of the
regulations is intended to provide a measure of fairness, whether the student takes
five courses per semester or only one or two, the provisions for a minimum length of
review period are over-ridden by two special standings, "ING" and "INF" which
discontinue some students even before they are placed on Academic Probation.
Hence, as no formal warning is given to a student who is at risk from ING or INF,
the opportunity might be lost for that student to receive specific advising about, for
example, more careful course planning. Hence, our current regulations are less
than
fair to all students.
Simple modelling indicates that typical outcomes
will
be similar. Some
students might
be favoured and others
marginally
disadvantaged by the
changes, but overall, if we assume that students
will
better comprehend the
outcomes of weak academic performance, it can be only beneficial to all
involved.
Implementation in Fall 2003 of a new Student Information System provides a
.
timely opportunity to introduce these changes with adequate lead time,
publicity and at minimal cost.
nh 2002 04 25
1
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^
Academic Standing Regulations
SCUS 02-10
Current regulations
Extract from Calendar
Standing Required for Continuance
Students are expected to maintain acceptable
standards of scholarship. Specifically, they must
maintain a minimum 2.00 CGPA. A student
who does not do so will be considered to be
performing unsatisfactorily in his/her studies.
Regulations are applied to obtain reasonable
equitability between transfer and non-transfer
students. The following procedures apply for
evaluating student performance in accordance
with the policy governing continuance,
withdrawal and readmission.
•
academic performance will be evaluated on
courses for which Simon Fraser University
grades have been assigned. ('assigned
grade' will include grades A+ through to D,
F, DE, and N, but will exclude P, W, CR,
AE, CC, GN and AU)
•
following admission, no formal assessment
will take place until the student has
completed a minimum of nine credit hours
of assigned grades
•
transfer students who were admitted to the
University under the 'special entry'
category with an admission average below
2.00 and who have attempted nine or more
credit hours of transfer credit will be
admitted on academic probation
Repeated Withdrawals
• Students who withdraw from all courses in
three consecutive semesters of registration
will be ineligible to reregister.
Ineligible to Reregister
• A student with a CGPA average of less than
1.0 in two consecutive semesters of
registration, or with only N or F grades in
two consecutive semesters, will be ineligible
to reregister.
Academic Probation
• A student who has received assigned grades
for at least nine Simon Fraser University
credit hours will be placed on academic
probation if the CGPA average earned is
lower than 2.00. During the probation
period, the student must complete a
minimum of nine Simon Fraser University
credit hours of assigned grades before
reassessment will occur. A student on
academic probation may not repeat a course
for which a grade of C or higher has been
assigned. A student on academic probation
may not register in a course overload.
Proposed Regulations
Deletions in strikethrough: insertions in bold.
Standing Required for Continuance
Students are expected to maintain acceptable
standards of scholarship. Specifically, they must
maintain a minimum 2.00 CGPA. A student
who does not do so will be considered to be
performing unsatisfactorily in his/her studies.
Regulations are applied to obtain reasonable
equitability between transfer and non-transfer
students. The following procedures apply for
evaluating student performance in accordance
with the policy governing continuance,
withdrawal and readmission.
•
academic performance will be evaluated on
courses for which Simon Fraser University
grades have been assigned. ('assigned
grade' will include grades A+ through to D,
F, DE, and N, but will exclude P, W, CR,
AE, CC, GN and AU)
•
following admission, no formal assessment
will take place until the student has
completed a minimum of nine credit hours
of assigned grades
•
transfer students who were admitted to the
University under the 'special entry'
category with an admission average below
2.00 and who have attempted nine or more
credit hours of transfer credit will be
admitted on academic probation
Repeated Withdrawals
• Students who withdraw from all courses in
three consecutive semesters of registration
will be ineligible to reregister.
Ineligible to
Reregister
•
A student with a CGPA average of less than
1.0 in two consecutive semesters of
registration, or with only N or F grades in
two consecutive semesters, will be ineligible
to reregister.
Academic Probation
•
A student who has received assigned grades
for at least nine Simon Fraser University
credit hours will be placed on academic
probation if the CGPA average earned is
lower than 2.00. During the probation
period, the student must complete a
minimum of nine Simon Fraser
.
University
credit hours of assigned grades before
reassessment will occur. A student on
academic probation may not repeat a course
for which a grade of C or higher has been
assigned. A student on academic probation
may not register in a course overload.
E.
nh
2002 04 30
Academic Standing Regulations
SCtJS 02-10
•
Current regulations/cont
•
If at the end of the probation period,
• the grade point average on assigned grades
during the probation period and the CGPA
average (CGPA) are 2.00 or higher, the
student will be considered to be in good
academic standing
•
the grade point average on assigned grades
during the probation period is 2.00 or
higher, but the CGPA is less than 2.00, the
student will continue on academic probation
• the grade point average on assigned grades
during the probation period is less than 2.00,
but the CGPA is 2.00 or higher, the student
will continue on academic probation. (This
could apply to students repeating courses
during the probation period.)
• Extended Withdrawal A student must have
received Simon Fraser University assigned
grades for at least 27 credit hours (or 27
credit hours and transfer credits combined).
A student may be placed on extended
withdrawal (EW) after first having been
required to withdraw (RTW) and then
readmitted.
Readmission of Involuntarily Withdrawn
Students or Ineligible to Reregister Students
• Former students who are ineligible to
reregister (NF only N or F grades in two
consecutive semesters) or withdraw
voluntarily (NW in three consecutive
semesters) whose Simon Fraser University
CGPAs are below 2.00, will be eligible for
readmission on the same basis as required to
withdraw (RTW) and ineligible to reregister
(ING) former students (see above). If their
CGPAs are 2.00 or higher, they will be
eligible for readmission if they complete at
least 3 credit hours of further transferable
work at a minimum 2.00 GPA.
Proposed regulations
If at the end of theprobation period,
subsequent semester,
• the grade point average on assigned grades
during the probation period semester and
the CGPA average (CGPA) are 2.00 or
higher, the student will be considered to be
in good academic standing
•
the grade point average on assigned grades
during the probation period semester is 2.00
or higher, but the CGPA is less than 2.00,
the student will continue on academic
probation
• the grade point average on assigned grades
during the probation period semester is less
than 2.00, but the CGPA is 2.00 or higher,
the student will continue on academic
probation. (This could apply to students
repeating courses during the probation
period semester.)
• both the grade point average on assigned
grades during the probation period semester
and the CGPA are less than 2.00, the student
will be required to withdraw (RTW) from
the University
Required to Withdraw
• After receiving Simon Fraser University
assigned grades for at least 44 nine credit
hours (nine if admitted on academic
probation), a student may be required to
withdraw (RTW) after being placed on
academic probation.
• Extended Withdrawal A student must have
received Simon Fraser University assigned
grades for at least 27 credit hours (or 27
credit hours and transfer credits combined).
A student may be placed on extended
withdrawal (EW) after first having been
required to withdraw (RTW) and -then
subsequently readmitted.
Readmission of
Involuntarily Withdrawn
Students or Ineligible to Reregister Students
• Former students who are ineligible to
reregister (LNF only N or F grades in two
consecutive semesters) or withdraw
voluntarily (NW in three consecutive
semesters) whose Simon Fraser University
CGPAs are below 2.00, will be eligible for
readmission on the same basis as required to
withdraw (RTW) and ineligible to reregister
(ING) former students (see above). If their
CGPAs are 2.00 or higher, they will be
eligible for readmission if they complete at
least 3 credit hours of further transferable
work at a minimum 2.00 GPA.
•
both the grade point average on assigned
grades during the probation period and the
CGPA are less than 2.00, the student will be
required to withdraw (RTW) from the
University
Required to Withdraw
• After receiving Simon Fraser University
• assigned grades for at least 18 credit hours
(nine if admitted on academic probation), a
student may be required to withdraw (RTW)
after being placed on academic probation.
nh 2002 04 30
Academic Standing Regulations
•
Current regulations
If readmitted, students will be placed on
academic probation and will be subject to
the conditions described above. If both the
CGPA and the GPA on assigned grades are
below 2.00 at the end of the probation
period, the student will be placed on
extended withdrawal (EW) or required to
withdraw (RTW), as appropriate.
Academic Alert
• Students whose semester GPAs fall below
2.00, but who are not on any of the above
academic standings, will receive an
'academic alert' notification and will be
advised to seek counselling at the Academic
Resource Office.
SCtJS 02-10
Proposed regulations
• If readmitted, students will be placed on
academic probation and will be subject to
the conditions described above. If both the
CGPA and the GPA on assigned grades are
below 2.00 at the end of the probation
period first semester following
readmission,
the student will be placed on
extended withdrawal (EW) or required to
withdraw (RTW), as appropriate.
Academic Alert
• Students whose semester GPAs fall below
2.00, but who are not on any of the above
academic standings, will receive an
'academic alert' notification and will be
advised to seek counselling at the Academic
Resource Office.
nh 2002 04 30
