For Information
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S.02-29
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SIMON FRASER UNIVERSITY
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Office of the Vice-President, Academic
MEMORANDUM
TO: Senate
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FROM:
John Wat
Vice-Pres
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Academic
RE:
SFUatSurrey
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DATE: March
This memorandum provides an update to Senate on the developments regarding the
closure of TechBC and the agreement between SFU and the Ministry of Advanced
Education, which is attached.
Background
SFU was approached informally in the fall of 2001 and formally in a letter from the
Deputy Minister of Advanced Education in December 2001, with a request to submit a
proposal on how the students of the Technical University of British Columbia could be
accommodated if the government decided to wind up the University. Several British
Columbia universities and colleges submitted proposals to the Ministry either
individually or
as
members of consortia. Simon Fraser University submitted two
proposals in December of 2001, one consortium proposal and one of its own.
The Ministry of Advanced Education invited representatives of Simon Fraser University
to discuss its individual proposal with Ministry staff on January 18, 2002. As a result of
these discussions, a more detailed proposal was submitted to ministry staff on January
22, 2002. Further refinement of this proposal led to the University receiving the
attached memorandum of understanding. The announcement about Tech BC was made
by the Government on February 7, 2002.
Prior to the March
4th
Senate meeting at which enabling motions were discussed,
SCUP considered the Technical University of British Columbia proposals on two
separate occasions and SCAR discussed the basic elements of the agreement in
January, and the program arrangements and planning directions in February, 2002.
A special meeting of SCUP on January 23rd considered information in relation to the
proposal for SFU to assume responsibility for students and programs at the Technical
University of British Columbia.
A second special meeting of SCUP on February
22d
considered three enabling
motions for TechBC students and programs. The three motions included:
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Motion 1:
That Senate approve in principle the establishment of a program which will provide
existing undergraduate students at the Technical University of British Columbia the
opportunity to complete an appropriate SFU degree. This program is expected to
be in effect for at least three years,
and at most four,
* and will start on 1 September
2002. The detailed programmatic arrangements will be developed over the next few
months and will be subject to the usual University approval processes.
*amended by Senate
Motion 2:
That Senate approve in principle the admission of graduate students currently
enrolled at the Technical University of British Columbia into appropriate graduate
programs in accordance with Simon Fraser University Graduate Programs policies
and procedures.
Motion 3:
That under the direction of SOUP, a long-term plan will be developed to examine
the possibility of integrating the TechBC programs into the regular SFU offerings.
SCUP will direct this planning process and report to Senate in 2003-01 or earlier.
SCAR considered the issues at its meeting of February 19, 2002.
Developments since the Senate Meeting of March 4, 2002
Since passage of the enabling motions from Senate the following steps have been
taken:
• A program structure has been established. Martin Laba, Director of the School
of Communication has been appointed as Acting Director of the Program until
May 31, 2002.
• The program will report to a Council of Deans comprised of the Deans of Applied
Sciences, Arts and Business Administration. The Dean of Applied Sciences is
the primary Dean and program policies of the Faculty of Applied Sciences will
apply to the programs.
• An Appointments Committee, comprised of representatives of the Schools of
Computing Science, Engineering Science and Contemporary Arts and the
Faculty of Business Administration, has considered the teaching and research
needs of the program and has interviewed 53 candidates for term positions in
the program.
• SCUP has approved the creation of two committees, one for short-term program
analysis and one for long term academic planning.
• Due diligence activities are nearing completion under the direction of the Vice
President, Finance and Administration, the Associate Vice President, Policy,
Equity and Legal and other relevant individuals.
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A start-up team under the leadership of Joanne Curry with Tom Calvert, Ron
Marteniuk and KC Bell has developed detailed financial plans and has managed
various aspects of the start up activities for SFU at Surrey. The wind-down of
Tech BC is being carried out by a ministry-appointed trustee, Bob Hobart.
Under the direction of KC Bell, students are being kept as informed as possible
about developments relevant to their future programs.
Plans for an appropriate administrative support structure at Surrey are being
developed.
end.
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Memorandum of Understanding
Simon Fraser University
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Surrey Campus
Between:
Simon Fraser University (SFU)
And:
Ministry of Advanced Education (AVED)
This Memorandum of Understanding (MOU) is intended to set out the general intent of
AVED and SFU related to implementing Cabinet's decision of February 7, 2002 that
"SFU create a satellite campus to manage the Technical University of British Columbia
(TechBC) students currently enrolled and consider future growth opportunities". The
MOU is not intended to create binding legal obligations between parties.
SFU will be responsible for ensuring an orderly transfer for the students currently
enrolled at TechBC and will establish a satellite campus in Surrey. SFU will operate the
campus under SFU's existing legislation and governance structure.
AVED will be responsible for providing financial resources as outlined below and will
manage the wind up of TechBC.
1.
Current TechBC Students
SFLT will take the necessary steps to accommodate the educational needs of the
current TechBC students and will assist students in completing degree programs with
a minimum of disruption. SFU will also make best efforts to assist the current
TechBC graduate students in identifying alternative programs.
Students currently enrolled in TechBC will be given the opportunity to earn a degree
from SFU. New students will be considered SFU students.
2.
Programs
Initially, SFU proposes to offer existing TechBC programs to provide senior TechBC
students the opportunity to complete their studies. The proposed next stage is a
planned integration of the interactive arts and information technology programs into
the SFU curriculum. It is further proposed that the TechBC management and
technology students will be accommodated in the SFU business and technology
programs.
3.
Student Enrolment Targets
Student enrolment targets include 400 full-time equivalent (FTE) students in 2002/03;
600 FTEs in 2003/04; and 800 FTEs in 2004/05. Provincial government support for
future enrolment increases above the 800 FTE target are subject to negotiation.
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4. Provincial
Operating Funding
a.
Operatin g
Grant Per Student
The operating grant per undergraduate student will be calculated as follows:
• Up to 50 percent of the annual enrolment target at $12,000 per FTE, provided
the enrolments contribute to the New Era commitment to Double the
Opportunit)
r , and,
• The balance of the annual enrolment target at $9,600 per FTE.
The operating grant per graduate student will be funded at S20,000 per FTE.
The provincial operating grant will be linked to the annual enrolment targets and
will decreased proportionately if SFU does not achieve the enrolment targets.
b.
Facilities Rent
The actual amount of funding provided will be based on the terms and conditions
of the existing and negotiated contract. SPU will make every effort to reduce
future facilities lease costs when negotiating the new lease.
c.
Transition Fundin2
One-time transition funding of $500,000 will be provided in 2002/03 to include
but is not limited to: student counselling; start up costs; transition administrator;
legal and related due diligence costs; and e-learning assessment.
d.
Academic Support
Support of $1,500,000 in 2002/03 and 2003/04 will be provided to include but is
not limited to: administration; library; student services, such as registrar and
co-operative education; computer services; audio visual and learning support
services; publications, media and recruitment; and operations.
Expenditures on these items for
2004/05
and thereafter will be reviewed to
determine the appropriate amount. SF0 will make best efforts to reduce this
amount after start up and as the student enrolment target increases to 800 FTEs.
e.
Estimated Provincial O
peratin g Funding
Attachment 1 outlines the estimated provincial operating funding from 2002/03 to
2004/05 based on the assumptions noted above. Allocations for future years are
subject to negotiation. Funding and enrolment targets will be included in the
annual bud
g et letter provided to SF0.
5.
Current
TechBC Faculty
SFU will make best efforts to accommodate as many of TechBC current faculty as
possible. Hiring will occur on the basis of merit and in accordance with SFU policies
and procedures.
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6. Wind up of TechBC
a. Transition Administrators
SFU and AVED will each appoint a transition administrator.
The SFU transition administrator will work with TechBC and AVED to manage
the transition of students and other related issues.
The AVED transition administrator will work with TechBC and SF0 officials to
manage the immediate transition period and develop plans for the wind up of
TechBC. The AVED transition administrator will also facilitate the transfer of
assets, existing facilities lease, research contracts and other items to SFU.
b.
Transfer of Assets to SFU
SFU and AVED will work together to transfer tangible and intellectual property
of TechBC to SFU in relation to programs that SFU will be taking on. In
addition,
SF0
and AVED will facilitate reasonable access of intellectual property
to the public post-secondary institutions. SF0 and AVED will work together to
facilitate the transfer of other assets.
c.
Transfer of Existin g Facilities Lease
SF0
and AVED will work together to negotiate arrangements to transfer the
existing lease for Surrey Place Mall to SF0.
d.
Research Grants and Contracts
SF0
and AVED will work together to facilitate the process of transferring
responsibility for TechBC research projects where appropriate, including those
that have been approved by the Canada Foundation for Innovation, the
British Columbia Knowledge Development Fund and the Natural Sciences and
Engineering Research Council.
e. TechBC Ob1iations
The AVED transition administrator will work with TechBC to wind up TechBC
activities, including human resource issues, contractual penalties and liabilities.
f. General Issues
AVED vsill facilitate Ministerial approval for
SF0 of
the degree programs
currently approved for TechBC for which SF0 will be assuming responsibility.
7.
Transition Dates
SF0
and AVED will work together to determine a detailed transition schedule that
will include the following:
a.
SF0 will assume responsibility for current TechBC students following receipt of
grade assignments for the current academic year;
b.
SFU will assume responsibility for new student applications effective
immediately; and,
6.
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c.
SFU will assume responsibility for the assets, existing facilities lease and research
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grants and contracts after reviewing with due diligence. The transition will be
effective as soon as possible.
8. Other issues
a. Commitment to On-line Learning
SFU will assess and agree to use advanced technologies to support on-line
learning, as demonstrated through current activities.
b.
Good Faith
Each party agrees to act honestly and in good faith with the interests of TechBC
students, faculty and staff in mind.
Attachment
1. ?
Estimated Provincial Operating Funding
This agreement is accepted on behalf of the following parties:
Gerry Armstrong
Deputy Minister
Ministry of Advanced Education
Date
Dr. Michael Stevenson
President and Vice-Chancellor
Simon Fraser University
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Date
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ATTACHMENT 1
1
SFU SURREY CAMPUS
Total Provincial Operating Funding
2002/03
2003/04
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2004/05
OPERATING COSTS ?
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FTE Funding
New Era Programs '
? 2,400,000
3,600,000 ?
4,800,000
Non-New Era Programs
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1.920,000
2,880,000 ?
3,840,000
Graduate Students 3
to be determined
Subtotal Fit Funding ?
4,320,000 ?
6,480,000 ?
8.640,000
Academic Support Services
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1,500,000 ?
1,500,000
to be determined
Facilities Rent
5
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to be determined
Transition Cost
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500,000 ?
-
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-
Total Operating Costs
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6,320,000 ?
7,980,000 -
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8,640,000
Undergraduate Enrolment
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New Era Programs ?
200 ?
300
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400
Non-New Era Programs ?
200 ?
300 ?
400
Graduate Enrolment ?
- -
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to be determined
Total FTEs
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400 ?
600 ?
800
Notes
1 Based on 50% of annual enrolment target at $12,000 per FTE as funded under the New Era
comment to Double the Opportunity.
2 Based on 50% of annual enrolment target at $9,600 per FTE.
3 To be funded based on actual enrolment at $18,000 per FTE.
4 Academic support for 2003/04 and beyond - to be determined.
5 Facilities rent to be funded on actual costs.
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Prepared by Universities Unit, Public Institutions Branch. AVED
Prerared on January 22. 2002
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Printed on 2/28/02 at 10:16AM
