For Information
?
S.02-28
Simon Fraser University
Office of the Registrar
Memorandum
To: ?
Senate
From: ?
Senate Committee on Agenda and Rules
Date: ?
March 26, 2002
Subject: ?
Emergency Management of Physical or other Disasters Policy
At its meeting on March 26, 2002, the Senate Committee on Agenda and Rules
reviewed the Emergency Management of Physical or other Disasters Policy and
is forwarding the Policy to Senate for information.
S
SIMON FRASER UNIVERSITY
OFFICE OF VICE-PRESIDENT ?
FINANCE
&
ADMINISTRATION?
MEMORANDUM
To:
?
Michael Stevenson
?
From:
?
Pat Hibbitts
President & Vice Chancellor
?
Vice-President
Finance and Administration
Subject: Emergency Management of
?
Date:
?
January 14, 2002
Physical or other Disasters Polic
The Vice Presidents, Deans, Administrative Directors and the Emergency Operations
Group have all provided input into the attached Emergency Management of Physical or
other Disasters Policy which is beingproposed for the Boards consideration. The
procedures for the policy will follow approval by the Board.
"That the Emergency Management of Physical or Other Disasters
Policy, as attached, be approved."
I concur and so recommend:
Michael Stevenson
President and Vice Chancellor
.
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attach.
.
0032ph
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SIMON ?
Date: ?
Number
FRASER
?
November 2001
?
GPxx
UNIVERSITY ?
Revision Date: ?
Revision
Policies and Procedures
SUBJECT: EMERGENCY MANAGEMENT OF PHYSICAL OR OTHER DISASTERS
INTRODUCTION
This policy sets out the appropriate response within the University to address physical or other
disasters which have significantly disrupted University operations, or which have the potential
to do so. The most likely event of this sort would be a major earthquake; however, this policy
could appropriately be invoked in other circumstances which exceed the ability of academic
and administrative units to respond within their normal lines of authority and procedures.
Examples of other disasters or potential disasters directly affecting the University could be, but
are not limited to: major fire, large-scale toxic spill, explosion, volcanic eruption and so on.
The primary purpose of the policy is to protect and ensure the safety of people and property
•
when such disasters occur or when there is reason to believe they may soon occur. The
University cannot anticipate every possible situation relating to the application of this policy.
The University, therefore, commits to follow the spirit of the policy in all relevant situations but
may adapt its application as circumstances require.
SCOPE
This policy and its related procedures apply to
all University property including
the Burnaby and
Harbour Centre campuses. Where a disaster affects the
Burnaby and Harbour Centre campuses,
operations at both locations will be coordinated by the Emergency Operations Centre at Burnaby
Mountain. For those events affecting only the Harbour Centre campus, an Emergency Operations
office will coordinate and direct operations at Harbour Centre in consultation with the Associate
Vice-President, Harbour Centre.
Where a disaster affects another location, the senior administrator
at that location will coordinate operations in liaison with the Director, Emergency Operations
Centre.
DEFINITIONS
University property
includes, but is not limited to, all lands, facilities, and equipment located
on owned property or leased areas or field sites.
The Director is the Director, Emergency Operations
Centre
Emergency Operations Centre (EOC)
is a designated and suitably equipped facility where
S
the appropriate senior administrators and administrative managers may be convened,
decisions taken and actions recorded throughout the emergency event.
For the Burnaby Mountain campus, this will typically be Room 1333 of the Maggie Benston
Student Services Building. For Harbour Centre events this will be the administration office in
the Centre for Dialogue. This location may be supplemented by an existing vehicle-based
Command Center to accommodate the Emergency Operations Group
onsite.
Senior Officials Group (SOG)
is composed of the President or those members of the senior
administration of the University who represent the delegated authority of the President to
provide advice and/or direction to the Director of the Emergency Operations Centre in matters
of policy or strategy. The Senior Officials Group will typically include the President, Vice
Presidents and other appropriate individuals as required.
POLICY
This policy and its related procedures are intended to ensure that the University's response to
disasters is effective and well-coordinated across the University by:
• Identifying the University's priorities in addressing a disaster, or in preparing for an
anticipated disaster;
• Establishing a Director, Emergency Operations Centre (EOC) with the delegated authority
to organize an effective response to disaster events;
• Establishing an Emergency Operations Group (EOG) to provide the authority and expertise
necessary to support the Director in managing the emergency response; and
• Establishing procedures to ensure that senior administrators are kept appropriately
informed of and involved with developments, and that all appropriate records are kept to
document the actions taken under authority of this policy.
'S
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