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For Information ?

S.03t87

aSIMON FRASER UNIVERSITY

MEMORANDUM

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OFFICE OF RESEARCH ETHICS

TO:

Ms. Alison Watt, Director ?

FROM:

Bruce

Whittlesea, Chair

University Secretariat

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Research

Ethics Board (REB)

RE:

Annual

REB Senate Report

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DATE: September 9, 2003

2002/2003

Dear Ms. Watt:

In accordance with Policy R20.01, "Ethics Review of Research Involving Human

Subjects", section 3.6, I am submitting, on behalf of the Research Ethics Board, the annual

report to Senate. The report spans the time frame November 1, 2002 to August 31, 2003.

Sincerely,

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Bruce

Enclosure

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W

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Office of Research Eths

Simon FraserUniversity

Annual Report to Senate

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November 1, 2002 - August 31, 2003

Regular meetings are held on the third Monday of each month. The REB Web

SAnnual Senate Report 02/03

Research Ethics Board

Page 2.

Two Members from the Community Outside of the University

Lynne Kennedy

William (Bill) Melville

Director, Office of Research Ethics

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Ethics Officer

Hal Weinberg ?

Barb Ralph

Resignations from the REB

Dr. David Zandvliet, Faculty of Education member, resigned February 2003.

Expiry of Term

Ms. Krista Muis, Graduate student representative, term expired in May 2003.

Minimal Risk Applications Approved by the REB November

1, 2002?

to August

31,

2003

Faculty - 91

Graduate Students - 204

Undergraduate Honours Students -63

Post Doctoral -3

Other -29

Non-Minimal Risk Applications Approved by the REB November

1, 2002?

to August

31, 2003

5 faculty; 2 lecturers; 4 graduate students

Actions and Issues

Maintenance of Records

Written or other forms of documented consent for minimal risk protocols be

retained by the researcher for a period of one year after the research has been

completed.

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Variance of Informed Consent

The REB may approve consent procedures which do not include, or which alters,

some or all of the elements of informed consent, or waive the requirement to

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Annual Senate Report 02/03

Research Ethics Board

Page 3.

obtain informed consent, provided that the REB finds and documents that:

i)

the protocol is minimal risk

ii)

the waiver is unlikely to adversely affect the rights and welfare of the

subjects;

iii)

the research could not practically be carried out without the waiver;

iv)

whenever possible and appropriate, the subjects will be provided with

additional pertinent information after participation; and

v)

the waived or altered consent does not involve a therapeutic

intervention.

For minimal risk protocols only, persons greater than or equal to 14 years of age

and less than 19 years of age may in some circumstances consent to participate as

a research subject in the absence of parental consent, subject to specific approval

by the REB in that instance. Persons under the age of 14 may not participate as

research subjects in either minimal or non-minimal risk protocols, without

parental consent. Persons greater than or equal to 19 years of age are considered

adults and may consent to participate as research subjects in both non-minimal

and minimal risk protocols. All persons registered as regular students at Simon

Fraser University are considered adults.

Research outside of Canada.

Prior to approval, researchers must inform the board what the legal jurisdictions

are in the country outside Canada in which they are conducting their research

and whether or not the researcher has received approval to conduct research in

that country.

Directed Studies

All Directed Studies courses involving human subjects must be submitted for

individual review each time the course is to be offered.

Submission of applications by students

If research falls under the auspices of the REB review, student applicants must

have an SFU faculty supervisor in order to submit an ethics application.

Agreements with Simon Fraser Archives

A period of consultation with the Office of Records retention established an

agreed Records Retention Schedules for the Office of Research Ethics. The

procedures are unique and have resulted from an analysis of what data is

necessary from both a legal and historical perspective.

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Annual Senate Report 02/03

Research Ethics Board

Page 3.

Field Courses and Professional Development Courses

The Board must be informed of procedures by which student evaluations are

established in Field and Professional Development courses, of the protocols to be

used in these courses and any impact of protocols on children's normal

classroom routine.

Lotteries

The Board agreed that it will review any application involving the offering of a

lottery in excess of $500.

Ethics Approval of Thesis Proposals

The REB recommends that the Director of the Office of Research Ethics confer

with the Dean of Graduate Studies to develop a document to used by all

Supervisors, when protocols for studies involving human subjects are approved,

confirming that the project has received ethics approval.

Approval of con-joint Courses as a Research Ethics Board Ap

p

roved Course

The REB agreed to include two courses in the same approval process when one

course is for the collection of data and the connected course is for the analysis

and/or publication of the data collected. This procedure was applied to student

applications in Publishing 899-898 however a requirement for approval was that

a formal internship agreement be obtained with outside organizations that are

utilized in the protocols.

Courses Approved by the REB under Policy R20.01

The REB approved the following 26 course applications from November 1, 2002

to August 31, 2003:

CMNS

320, 334, 353, 363, 455, 482

CRIM

302, 321, 462

EDUC

424 441, 853, 871, 873,

877,

878

HUM

385

PSYC

357,430/925,

PUB

898-899

REM

663

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