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S.03-73'
For Information
SIMON FRASER
UNIVERSITY
EMERGENCY
PLAN
SFU Emer2ency
Plan ?
INTRODUCTION..
Simon Fraser University Emergency Plan
Page
Index ?
2
Approval Sheet
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Distribution List
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5
Amendment Record
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Commonly Used Acronyms
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1.1 Purpose ?
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1.2 Authority ?
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1.3 Priorities ?
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1.4 Program Structure & Management
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1.5
Hazard, Risk & Vulnerability Analysis
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1.6 Concept of Response Operations
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1.7 Emergency Operations Centre Organization Chart 15
1.8 EOC Organization
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1.9 EOC
Staff
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1.10 Emergency Activation Levels
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1.11 Locations of Emergency Operations Centre Site
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1.12 Campus Emergency Evacuation Guidelines
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1.13 Off Campus Assistance and Mutual Aid
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1.14 Role of Students and Employees
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1.15 SFU Harbour Centre and SFU Surrey
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Appendices
• Appendix A
• Appendix B
• Appendix C
• Appendix D
• Appendix
• Appendix F
• Appendix G
• Appendix H
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SFU Policies ?
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-
Emergency Operations Centre Plan
- Evacuation Plan
- Department Emergency Plan
- Recovery Plan
- SFU Harbour Centre Emergency Plan
- SFU Surrey Emergency Plan
- Glossary of Terms
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INTRODUCTION
APPROVAL SHEET
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The Simon Fraser University Emergency Plan is a living document and as
such, will be reviewed annually or as events warrant.
This plan is approved by
President
Date
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Distribution List
The following are to receive copies of the Plan and all amendments:
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Function
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INTRODUCTION
Amendment Record
This plan is a living document that will require amendment on a regular basis.
Amendments will be incorporated into the manual on an annual basis. The
Emergency Planner will maintain a master record of amendments. Amendments
will be controlled by showing the revision date contained in the footer of any
revised page, for example:
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12.01.03 Emergency Plan, 1.4
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Jane Doe
Amendments will be distributed to everyone holding an authorized copy of the
SFU Emergency Plan. Amendments will be posted on the SFU Emergency
Preparedness web site.
No.
Date
Plan and Section
Page(s)
Entered by
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Commonly Used Acronyms
AG
Provincial Ministry of the Attorney General
BCAS
BC Ambulance Service
BCERMS
BC Emergency Response Management System
BFD
Burnaby Fire Department
CANUTEC
Canadian Transport Emergency Centre
CHLOREP
The Chlorine Institute, Inc.
CISD
Critical Incident Stress Debriefing
DFA
Disaster Financial Assistance
DFAR
Compensation and Disaster Financial Assistance Regulation
DOC
Departmental Operations Centre
DND
Department of National Defence
E-COMM
Emergency Communications Centre (Greater Vancouver)
EOC
Emergency Operations Centre
EMC
Emergency Management Committee
EPA
Emergency Program Act 1996
EPC
Emergency Preparedness Canada
EMPR
Emergency Program Management Regulations
ESS
Emergency Social Services
FPC
Forest Practices Code of BC
FHA
Fraser Health Authority
GVRD
Greater Vancouver Regional District
HAZMAT
Hazardous Materials
HCCC
Health, Counselling & Career Centre
1-IUSAR
Heavy Urban Search and Rescue
ICP
Incident Command Post
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ICS
Incident Command System
LUSAR
Light Urban Search and Rescue
MWLAP
Provincial Ministry of Water, Land and Air Protection
MoAFF
Provincial Ministry of Agriculture, Food and Fisheries
MoF
Provincial Ministry of Forests
MoH
Provincial Ministry of Health Services
MoTH
Provincial Ministry of Transportation
OH&S
Occupational Health & Safety
PECC
Provincial Emergency Coordination Centre
PEP
Provincial Emergency Program
PG
Policy Group
PESSOC
Provincial ESS Operations Centre (co-located with PREOC)
POC
Provincial Operations Centre
PREOC
Provincial Regional Emergency Operations Centre (Green Timbers
RBDA
Rapid Building Damage Assessment
RCMP
Royal Canadian Mounted Police
RECC
Regional Emergency Communications Centre
(co-located with E-COMM)
SAR
Search and Rescue - Division of PEP
SFU
Simon Fraser University
UA
University Act
UC
Unified Command
WCB
Workers Compensation Board
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1.1 Purpose
The purpose of SFU's Emergency Plan is to provide a framework for
planning for, responding to and recovering from an emergency at SFU.
The Emergency Plan sets out guiding principles that will need to be applied
with flexibility to the circumstances of a particular emergency.
The Emergency Plan is supported by the detailed plans attached as
Appendices.
1.2 Authority
The Plan is promulgated under the authority of the Board of Governors and
guided by legislation, and by SFU's policies as shown in Appendix A.
1.3 Priorities
In any emergency situation, SFU's priorities are to:
• Provide for health and safety of all responders
• Save lives
• Reduce suffering
• Protect public health
• Protect university property
• Restore university operations
• Protect the environment
• Reduce economic & social losses
1.4 Program Structure & Management
SFU's Emergency Program
SFU's Emergency Program is responsible for coordinating the systems and
processes for mitigating against, preparing for, responding to and recovering
from emergencies at SFU.
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SFU's Emergency Program involves the following staff and committee:
Emergency Planner
A staff position responsible for the management, training, education and
coordination of emergency preparedness, response and recovery activities
for SFU. The Emergency Planner reports to the Manager of Occupational
Health & Safety (OH&S) and receives direction and support from the
Emergency Management Committee.
Emergency Management Committee (EMC)
The Emergency Management Committee (EMC) is a high level committee
responsible for setting direction and ensuring that all aspects of SFU's
Emergency Program are adequately addressed. A senior member of the
EMC will chair the committee and, as necessary, sub-committees will be
implemented to address specific issues. The committee meets quarterly or
more frequently as necessary.
V.P. Finance
&
Administration
Human
Resources
OH&S
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______
Emergency ?
- -
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Management
F ?
Emergency
Planner
Committee
Hazards, ?
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Training
&
EOC
Operations
&
Response
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Recovery
Mitigation
Planning
&
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Exercises
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Emergency Plan
The Plan provides for central responsibility for responding to all levels of
emergencies from simple to complex. It also provides the flexibility to
respond to an event as it escalates in severity.
The Plan is based on the British Columbia Emergency Management
Response System (BCERMS) and the Incident Command System (ICS) and
has been written to interface with the City of Bumaby's Emergency Plan.
Emergency ?
Operations Centre
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(EOC) Plan
Recovery
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Evacuation
Plan
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Plans
Department
?
Emergency
?
Plans
• ?
The SFU Emergency Plan is supported by the detailed plans included as
Appendices to the Plan:
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Emergency Operations Centre (EOC) Plan
Identifies the facility, equipment, organizational structure and
responsibilities. Contains forms and documentation for managing,
coordinating and operating the EOC.
Evacuation Plans
Outlines the authority and procedures for conducting mass or building
evacuations. Identifies appropriate emergency assembly points, personnel
responsible for facilitating evacuations, outlines responsibility and
procedures for collection and dissemination of emergency information and
documents training and evacuation exercises. Contains evacuation maps,
specifies safety features and equipment in the buildings and maintenance of
those safety features. Under the aegis of OH&S, each building under the
control of SFU has a specific Building Evacuation Plan. Each Building
Evacuation Plan may reference a group of buildings within a limited area.
Department Emergency Plans
Outlines the detail of each department's response to and recovery from an
emergency situation. Under the aegis of the Vice-President Academic/Vice-
President Finance & Administration each department has an appropriate
Department Emergency Plan. A Department Emergency Plan may be for a
Faculty, Department or Administrative unit.
Recovery Plan
Outlines SFU's response to providing for immediate and short-term
assistance to the people affected by an emergency and the repair and
restoration of essential lifeline systems.
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1.5 Hazard, Risk & Vulnerability Analysis
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Hazard
Risk
Vulnerability
SFU's
Likelihood
Capability
LJMJH
Level 1-5
L/M/H
Bomb Threat
L
3
L
Civil
Disturbance
L
2
L
Earthquake
M
5
L
Epidemic - Human
L
3
L
Explosion
M
2
M
Fire - Forest
L
1
L
Fire - Other
M
4
M
Flood
L
2
H
HAZMAT Incidents
M
3
M
Hostage
L
3
M
Infrastructure Failure
M
4
M
Severe Weather
M
2
M
Terrorism
L
3
L
Highest risk/vulnerability in bold
Legend:
L/MIH ?
- Low/Medium/High
Level 1-5 - Level 1 is low impact, Level
5
is high impact
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1.6 Concept of Response Operations
• Event occurs.
• Campus Security, as SFU's emergency first responders, establishes
Incident Command at the site.
• Call fire, police, and ambulance as needed.
• Call out all appropriate internal departments to assist.
• Call Office of Media & Public Relations
• Evaluate incident.
• Campus Security identifies appropriate person to assume Incident
Command.
• Campus Security/Incident Commander notifies the Office of the V.P.
Finance & Administration of the incident.
• Incident Commander determines need to activate Emergency
Operations Centre.
• If determination is made to open EOC, the Incident Commander
notifies EOC Director and Emergency Planner.
• EOC Director and Emergency Planner report to EOC and determine
additional staff call-out.
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1.7 Emergency Operations Centre Organization Chart
The following organization chart shows the structure of the Emergency
Operations Centre:
SIMON FRASER UNIVERSITY ?
EMERGENCY OPERATIONS CENTRE SITE SUPPORT
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Organizational Chart
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Policy Group
EOC
I ?
Director
Deputy
dor
D're
Representatives
Incident
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Commander(s) ?
Site 1evd
Public Information
Media Relations
Internal Information
Logistics Section ?
Finance/Admin
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Section
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1.8 EOC Organization
Policy Group
The Policy Group shall consist of the following members:
• ?
President and Vice-Chancellor of the University
•
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Vice-President, Academic
• ?
Vice-President, University Advancement
• ?
Vice-President, Finance & Administration
•
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Vice-President, Research
• ?
Vice-President, University Relations
•
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Any other senior official deemed essential by the President
Responsibilities of the Policy Group include, but are not limited to:
•
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Providing overall emergency policy and direction to the EOC Director
• ?
Authorizing the expenditure of necessary funds
•
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Formally requesting municipal support/resources
•
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Providing direction for emergency public information activities
•
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Representing SFU in making public statements
• ?
Authorizing evacuation of SFU buildings
•
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Authorizing employees of SFU to perform any services deemed
necessary
Policy direction is informed by consultation with the EOC Director.
Emergency Operations Centre Management Team (EOCMT)
consists
of:
• EOC Director
• Deputy EOC Director
• Information Officer
• Liaison Officer
• Risk Management Officer
• Agency Representatives (e.g. Fire, Police, Ambulance, etc.)
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1.9 EOC
Staff
• Management: Responsible for overall emergency policy and
coordination; public information and media relations; agency liaison;
and proper risk management procedures through the joint efforts of
SFU's response functions, local government agencies and private
organizations.
Section Chiefs who report directly to the EOC Director oversee each of the
four functions in the EOC:
• Operations: Responsible for coordinating all operations in support of
the emergency response through implementation of appropriate
procedures.
• Planning: Responsible for collecting, evaluating and disseminating
information; developing action plans or procedures and situation
status in coordination with other functions; maintaining all EOC
documentation. Determines need to restore SFU's infrastructure to
pre-emergency conditions.
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• Logistics: Responsible for providing facilities, services, personnel,
equipment and materials.
• Finance/Administration: Responsible for financial activities and
other administrative aspects.
In addition to this document, each of the functions in the EOC has developed
procedures outlining their primary roles and responsibilities for providing
critical restorative services for SFU.
1.10 Emergency Activation Levels
The following are to be used as a guide when determining the level of
response required. It is important to remember that not every EOC function
will be required in every emergency.
Level 1 ?
A situation confined to one area of the campus that does not
affect university-wide services, population or traffic. The
emergency can be managed using normal operations or limited
activation of the EOC may occur if necessary.
• ?
Level 2 ?
A situation affecting multiple areas of the campus requiring the
coordinated response of the EOC.
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Level 3 ?
A campus or region-wide emergency that involves widespread
damages in addition to the disruption of services. Requires a
coordinated response with local governments, departments and
outside agencies. EOC fully activated. A State of Local
Emergency may be declared by the City of Burnaby if
additional authority is required. A State of Emergency may be
declared by the Province of British Columbia if additional
Provincial authority is required.
1.11 Locations of Emergency Operations Centre Site
Primary EOC Location:
Maggie Benston Centre Room 1333
Secondary EOC Location:
Facilities Management
Alternate Location:
Emergency Communications Vehicle
If the primary EOC location has sustained significant damage, members
should not enter the building until a qualified individual using Rapid
Damage Building Assessment guidelines evaluates it. If it is deemed that
the primary EOC is not safe, the EOC Director will move to the secondary
location and notify members accordingly.
1.12 Campus Emergency Evacuation Guidelines
The type and urgency of the emergency situation directly affects the means
by which people will leave their building or area of campus. These are
covered by the Evacuation Plans in Appendix C.
The decision to implement a campus-wide evacuation rests with the Policy
Group, on recommendation from the EOC Director. In situations requiring
immediate action, public safety responders (police, fire, ambulance) can also
initiate an evacuation.
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1.13 Off-Campus Assistance and Mutual Aid
SFU may not have all the resources to handle effectively all potential
emergencies. In certain circumstances, SFU may request outside assistance
from the City of Burnaby as well as from other sources.
1.14 Role of Employees and Students
All employees and students of SFU are expected to comply with the general
safety requirements and emergency procedures, including evacuation
procedures, of SFU.
Subject to the foregoing and with the exception of employees with specific
responsibilities in emergencies, SFU will not require employees or students
to give assistance in the event of an emergency.
1.15 SFU Harbour Centre and SFU Surrey
The SFU Emergency Plan applies to buildings that SFU owns. Tenanted
facilities such as Harbour Centre and Surrey have separate plans shown in
Appendices F and G.
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APPENDIX A
SFU Policies
This section contains copies of relevant policies applicable to emergencies.
1.
SFU Policy GP 31 "Emergency Management of Physical and
Other Disasters
2.
SFU Policy GP 4 "Unscheduled Cancellations of Classes and/or
Closure of the University - Burnaby Campus
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A
pp endix A
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Policies
SDate
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Number
Policies
SIMON FRASER
and ProceduresUNIVERSITY
?
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April
Revision
25, 2002
Date
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GP
Revision
31
No.
Emergency Management of Physical and Other
Disasters
Introduction
This policy sets out the appropriate response within the University to address physical or other
disasters which have significantly disrupted University operations, or which have the potential
to do so. The most likely event of this sort would be a major earthquake; however, this policy
could appropriately be invoked in other circumstances which exceed the ability of academic and
administrative units to respond within their normal lines of authority and procedures. Examples
of other disasters or potential disasters directly affecting the University could be, but are not
limited to: major fire, large-scale toxic spill, explosion, volcanic eruption and so on.
The primary purpose of the policy is to protect and ensure the safety of people and property
when such disasters occur or when there is reason to believe they may soon occur. The
University cannot anticipate every possible situation relating to the application of this policy.
The University, therefore, commits to follow the spirit of the policy in all relevant situations but
may adapt its application as circumstances require.
Scope
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This policy and its related procedures apply to all University property including the Burnaby and
Harbour Centre Campuses. Where a disaster affects the Burnaby and Harbour Centre
campuses, operations at both locations will be coordinated by the Emergency Operations Centre
at Burnaby Mountain. For those events affecting only the Harbour Centre campus, an
Emergency Operations office will coordinate and direct operations at Harbour Centre in
consultation with the Associate Vice-President, Harbour Centre. Where a disaster affects
another location, the senior administrator at that location will coordinate operations in liaison
with the Director, Emergency Operations Centre.
Definitions
University property
includes, but is not limited to, all lands, facilities, and equipment located
on owned property or leased areas or field sites.
The Director
is the Director, Emergency Operations Centre
Emergency Operations Centre
(EOC) is a designated and suitably equipped facility where the
appropriate senior administrators and administrative managers may be convened, decisions
taken and actions recorded throughout the emergency event. For the Burnaby Mountain
campus, this will typically be Room
1333
of the Maggie Benston Student Services Building. For
Harbour Centre events this will be the administration office in the Centre for Dialogue. This
location may be supplemented by an existing vehicle-based Command Center to accommodate
the Emergency Operations Group onsite.
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Appendix A
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Policies
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Senior Officials Group
(SOG) is composed of the President or those members of the senior
administration of the University who represent the delegated authority of the President to
provide advice and/or direction to the Director of the Emergency Operations Centre in matters
of policy or strategy. The Senior Officials Group will typically include the President, Vice-
Presidents and other appropriate individuals as required.
Policy
This policy and its related procedures are intended to ensure that the University's response to
disasters is effective and well coordinated across the University by:
* Identifying the University's priorities in addressing a disaster, or in preparing for an
anticipated disaster;
* Establishing a Director, Emergency Operations Centre (EOC) with the delegated
authority to organize an effective response to disaster events;
* Establishing an Emergency Operations Group (EOG) to provide the authority and
expertise necessary to support the Director in managing the emergency response; and
* Establishing procedures to ensure that senior administrators are kept appropriately
informed of and involved with developments, and that all appropriate records are kept to
document the actions taken under authority of this policy.
.
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Appendix A ?
Policies
S
SIMON FRASER UNIVERSITY
Policies and Procedures
Date
Number
December 6, 1974
GP 04
Revision Date
Revision No.
December 5, 1995
C
Unscheduled Cancellations of Classes and/or Closure of
the University - Burnaby Campus
General
From time to time as a result of an unusual occurrence (e.g. snow storm) it may be necessary to
cancel classes or close the University or part of it for reasons of public safety. The purpose of this
policy is to establish underlying principles related to the University's ability to continue to offer
classes and maintain normal services and facilities, acknowledging as well that a significant
proportion of the Burnaby campus community relies on public transportation; and to outline the
procedures, which will be followed in situations of this kind.
Policy
1.
The University will remain open during all normal working hours unless there is a situation
which makes it extremely difficult or dangerous for faculty, staff or students to inhabit
University facilities or to remain at the University. The primary consideration will be the
•
University's ability to continue to offer classes, tutorials, and labs and the ability of faculty,
staff, and students to travel to and from the University. In exceptional circumstances, the
University will extend the normal hours of operation of facilities and services to provide food
and shelter for people unable to leave.
2.
The decision to cancel some or all classes may be made separately from the decision to
close a part or all of the University. Factors contributing to the decision to cancel classes
will be road conditions, the availability of public transport, time of day, etc. The decision to
cancel classes or close the University will be made by the President after consultation with
the Vice-President, Academic and the Vice-President, Finance and Administration. The
decision to cancel classes will be made with as much notice as possible.
3.
The University may need to keep certain facilities open even when classes are canceled and
when the University is closed. Some departments and services such as Food Services,
Health Services, Campus Security, Library, Facilities Management, etc. may have to
continue total or partial operations depending on the circumstances. It can be anticipated
that some or all of the employees in such departments may be asked to remain at work or
come in to work to provide emergency services. In addition, under emergency conditions,
particular attention may need to be paid to certain research operations, including Animal
Care.
4.
Depending on the circumstances which made the cancellation of classes or closure
necessary, the roads leading to and from the Burnaby campus may not be able to carry the
normal volume of traffic safely. Faculty, staff and students should be encouraged to vary
their departure times. This is especially important if one of the reasons for the cancellation
of classes or closure is the road conditions (snow or ice, etc.). Personal circumstances of
staff, faculty and students may require special consideration by departments when making
differing departure allowances.
5.
In emergency situations senior line managers
1
are expected to remain on campus;
.
?
however, in the absence of the appropriate senior line manager, Campus Security has the
authority to reopen and maintain University services and facilities and to use University
equipment as determined appropriate to provide essential services. In the event of a snow
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Policies
emergency, Facilities Management will be advised at the earliest opportunity so that
emphasis can be placed on clearing exit roads from campus.
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6.
Canceled examinations will be rescheduled or alternative arrangements made. Appendix A
to this policy outlines the procedures to follow in the event that closure will affect the Final
Examination Period.
7.
Effect on Employee Time and Absence Records
When the University or part of the University is closed under this policy, University
employees whose work sites are affected shall receive salary maintenance during the
closure. These closures shall not be considered University holidays. Employees (both
continuing and temporary) who were scheduled for work and who would have been at
work but for the closure will have their salary maintained for the closure. Such time
should be recorded as "T" on Time and Absence Reports.
However, employees who were not intending to be at work and who had scheduled
vacation, sick leave, compensating time off for overtime, days off in lieu of statutory
holidays, modified days off, normal days off or personal leave will have their time
recorded as scheduled before the closure was announced.
Employees who are not covered by collective agreements and who are required to remain
on duty or who are asked to report for their regularly scheduled hours of work to provide
essential services shall be given the equivalent time off for all hours actually worked
during a closure, with such time to be taken within the following calendar month.
Employees who are covered by collective agreements shall be governed by the provisions
in their agreements.
Procedures
A. Notification of Cancellation of Classes
1. During
Monday to Friday 8:30 am to 4:30 pm
a.
The Vice-President, Academic will notify the academic units who will be affected by
the cancellation of classes who will in turn advise all instructional staff.
b.
The Vice-President, Finance and Administration will notify the affected
administrative units, including the Campus Security office.
c.
The Campus Security office will be responsible for notifying BC Transit, the RCMP
and SFU Media and Public Relations of the cancellation of classes and of the
removal of the cancellation of classes notice. Campus Security will liase with off-
campus emergency services as required by the situation, and update the road
conditions telephone message and provide a group E-mail update to the campus
community.
d.
SFU Media and Public Relations will be responsible for informing the local news
media of the cancellation of classes and of the removal of the cancellation of
classes notice.
2.
At all other times
a.
The Vice-President, Finance and Administration will notify the Campus Security
office.
b.
The Campus Security office will be responsible for notifying academic teaching
personnel, BC Transit, the RCMP and SFU Media and Public Relations of the
cancellation of classes and of the removal of the cancellation of classes notice.
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Appendix A
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Policies
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c. SFU Media and Public Relations will be responsible for informing the local news
media of the cancellation of classes and of the removal of the cancellation of
classes notice.
B. Notification of University Closure
1. During
Monday to Friday 8:30 am to 4:30 pm
a.
The Vice-President, Finance and Administration will notify Human Resources.
b.
Human Resources will be responsible for informing the SFU Burnaby Campus of the
closure through a distributed notification process (which is based on a geographic
grouping of departments). This includes informing some essential first contacts
such as Campus Security, SFU Media and Public Relations etc., then initiating the
remaining notification process. The details of that process are contained in the
attached Appendix B to this policy.
c.
While the initial contacts are being made, the further relaying of the message
should be delayed for at least fifteen minutes, to ensure the phone system does
not get overloaded before all the initial calls/contacts are made.
d.
Faculty, staff and students should be encouraged to vary their departure times.
This is especially important if one of the reasons for the closure is the road
conditions (snow or ice, etc.).
2.
At all other times
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a. The Vice-President Finance and Administration will notify the Campus Security
office.
b.
The Campus Security office will be responsible for notifying BC Transit, the RCMP
and SFU Media and Public Relations of the closure and of the removal of the
closure.
c.
SFU Media and Public Relations will be responsible for informing the local news
media of the closure and of the removal of the closure.
GP 4
Appendix A
Undergraduate - Semester Final Examination Period
Purpose
The procedures described below are to be followed should it be decided to close the
University during the period of scheduled final examinations.
Procedures
A. Rescheduling of Scheduled Final Examinations
The closure of the University will be announced through the communication network in
existence for the purpose.
The Director of Records and Registration will advise the offices of the Deans and Chairs
. ?
who have courses with scheduled final examinations affected by the closure. The Chairs,
or designates, will advise the members of faculty impacted by the closure.
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SFU Emer2encv Plan
Appendix A
?
Policies
The Director of Records and Registration will arrange for the end of term academic
evaluation process and release of grades to be delayed if required.
L Rescheduling Procedures:
The Associate Director of Schedules will reschedule the examinations as follows:
1.
If an entire day of final examinations is to be rescheduled, that day will be added to
the end of the examination period.
2.
If some portion of a day of final examinations is to be rescheduled, that portion of
the day to be rescheduled will be added to the end of the examination period.
3.
If two or more days of final examinations are to be rescheduled, then they will be
moved to the end of the examination period in the same sequence as originally
scheduled.
4.
Whenever possible, rescheduled examinations will take place at the same time and
location -- only the day(s) will be changed.
5.
If the last day of the published examination schedule occurs on a Saturday, then
the rescheduled examinations will be moved to the next Monday provided that day
is not a statutory holiday. In the event the Monday is a statutory holiday, then the
examinations will be scheduled to Tuesday.
ii. Students Attendance at Rescheduled Examinations
All students are expected to attend their rescheduled examination(s). Students who do
not attend a rescheduled examination, will be assigned a deferred grade (DE) for the
course. Students assigned a DE grade because they failed to attend a rescheduled final
examination will be advised by the Office of the Registrar that they must contact the
course instructor to determine the final grade. It is the decision of the instructor whether
to assign a grade or a GN or AE notation for the course. Existing policies governing the
approval of grades and the assignment of the GN or AE notations will apply.
B. Cancellation of Scheduled Final Examinations
When the decision is to cancel the scheduled final examination(s) and not to reschedule
them, students scheduled to take the cancelled final examinations will be assigned a
grade or a GN or AE notation for the course(s). It is the decision of the instructor whether
to assign a grade or a GN or AE notation for a course. Existing policies governing the
approval of grades and the assignment of the GN or AE notations will apply.
GP 4
Appendix B
Notification of University Closure Process
During
Monday to Friday 8:30 am to 4:30 pm
Once the decision to close has been made, Human Resources will notify the first and
second contacts as listed below. The second contact groups have been set up
geographically to ensure that the closure instruction can be relayed in person if
necessary. In all cases, Human Resources will contact the General Office of the
Departments indicated and instruct them to delay 10 minutes before proceeding with
their calls. Those responsible for initiating the secondary calls will do the same. In the
event that Human Resources cannot reach the first contact identified for a respective
group, they will attempt to contact the next department listed in that group. Once contact
for that group is established, then that department will be responsible for contacting the
other members of that group.
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Appendix A
?
Policies
.
I
.
Human Resources to
Contact to:
Contact:
First
Contacts
Campus Security
Notify BC Transit, RCMP, Discovery Park and BC Hydro
Communications Centre
Media & Public Relations
Notify the news media
Analytical _Studies _and _Ceremonies
Health, Counselling &
All areas
Career Centre
Administrative Computing
To send E-Mail message to campus community
Services
Facilities Management
All areas
Child Care Centre
N/A
UDC
To put notice on TV monitors
Human Resources to
Contact to notify: (by phone or in person)
Contact:
Second Contacts
Academic Computing
N/A
Services
Animal Care Facility
Aquaculture Building
Bee Lab
Greenhouse
Insectory_Building
Associate Vice-President,
Advise Harbour Centre, Centre for Dialogue, Chief Dan
Harbour Centre
George Centre, Segal Centre, Praxis, Alexander Centre
(phone call only; for
as required
information only)
Audio Visual Services
All 3000 level of AQ including Art Gallery
Classroom Technology
Assistance
Biological Sciences
Chemistry
Dean of Science Office
Physics
Science Stores
Science _Technical _Centre
Bookstore
Microcomputer Store
Business Administration
West Mall Complex (East Wing) All floors & CIHR
Campus Community
Recreational & Athletic Services, Coaches
Services
Cashiers
All 1000 level of MBC
Computing Science
Applied Science Building
Contemporary Arts
N/A
Dean of Arts
All 6000 Level of AQ
Dining Services
Mall Cafeteria
West Concourse Cafeteria
West Mall Cafeteria (Raven's)
Diamond _University _Centre
East Academic Annex
All areas
Economics
West Mall Complex (West Wing) All floors
Education
Education Building, including UDC, Archaeology,
Museum
Geography
Robert C. Brown Hall including French, Images Theatre,
Communication, Psychology)
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SFU Emer2ency
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Appendix A
?
Policies
Halpern Centre
N/A
Molecular Biology &
Biochemistry
South Science Building
Kinesiology
Mathematics, Statistics, Actuarial Science
Earth Sciences
Resource _&_
Environmental _Management
Library
All floors
Media & Public Relations
Analytical Studies, Ceremonies
Pub
Peak, Theatre, Higher Grounds
Registrar's Office
All areas
Reprographics
All 0000 Level of MBC except HCCC
Residences Office
N/A
SFU Community
Corporation
N/A
SFU Surrey(phone call only;
for information only)
N/A
Sociolo gy
& Anthropology
All 5000 level of AQ
Student Society General
Office
All 2000 level MBC & Women's Centre, Out on Campus,
CJSF Radio, SFPIRG
University Advancement
Office of Research Services
Telephone Communications
Avoid using the telephone unless it is for urgent business. Many of the telephone line problems
experienced in the past are simply an overload of the system by the number of calls, both outgoing
and incoming.
Note: Highway and road conditions, and information regarding University closure will
be available on the special phone line 604-444-4929.
We suggest that one individual call on behalf of your office or unit and share that information with
others.
Including: President
Vice-President, Academic/Associate Vice-President, Academic
Vice-President, Finance and Administration
Director, Campus Security
Director, Facilities Management
Executive Director, External Relations
University Librarian
Director, Accounting Services (Food Services)
S.
.
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