research in the University; this includes the development of new initiatives, the formation of priorities, and the consideration and approval of policies.

Senate's agenda should be open for informed debate of issues of significance for the whole University.

A. Rules of Senate

Rules of Senate Committees

C. Election Rules

D. Composition of Senate

E. Membership of Senate

Powers of Senate

A. Rules of Senate

I. Preamble

These Rules of Senate are intended to be in accordance with the University Act, as amended from time to time. In the event of any conflict the

University Act shall prevail.

•

II. Officers

A. Chair: The Chair of Senate is empowered and expected to take the actions he/she deems necessary to ensure the orderly advancement of the

legitimate business of the Senate. The Vice-Chair shall be elected annually by and from the members of Senate, and shall sit as a member of the

Senate Committee on Agenda and Rules. In no case shall a Vice-Chair serve more than two consecutive terms.

B. Secretary The Re g istrar is the Secretary of Senate according to the University Act, and has delegated to the Director, University Secretariat,

responsibilities for the management of Senate and its committees. In the absence of the Registrar and the Director, University Secretariat, the Chair

shall appoint a Secretary pro tern.

III. Members

As defined in the University Act or as defined by Senate under Section 35(2)(1). Additional members approved by Senate are listed in Appendix A.

Attendance: If, in the opinion of the Chair of Senate, a member routinely fails to attend meetings, the Chair should discuss attendance matters with

the member.

IV. Elections

Rules covering nominations, elections, and voting for Senate and the Board of Governors are determined by Senate and by Policies and Procedures

and are contained in the document entitled "Electipns Rules" available from the Senate Secretariat office or on the web at: http://www.sfu.calSenate/

The nomination and election of members to the Senate under the University Act will occur annually in the Spring Semester, and shall be completed

by April

15.

The normal date of assumption of office in the regular elections to the Board of Governors and to Senate shall be June 1st.

The term of office for student Senators is one year. The term of office for all other elected Senators is three years. A Senator who plans to be away

for one or more semesters shall inform the Secretary of Senate in advance so that a replacement can be elected for the period of the absence. The

replacement Senator shall serve for the period of the original Senator's absence. When a Senator resigns his/her position before the expiry of his/her

term, a replacement Senator shall be elected to serve the remaining period of the original Senator's term.

The Electoral Standing Committee oversees the conduct of elections to the Senate and the Board.

V. Senate Meetings

• A. Regular

1 of

,.1r ?

9/5/06

4:32 PM

Rules of SFU Senate

http://www.sfu.ca/Senate/Senate_rules.ht,ml

Senate usually meets once a month on the first working Monday of each month except for May and September when the schedule of Senate may be

changed to accommodate the approval and awarding of degrees at Convocation. Normally there will be no meeting in August.

In exceptional circumstances, the Chair may postpone a regular meeting and instruct the Secretary to inform the members as to the new date.

If in the opinion of the Chair and on the advice of the Senate Committee on Agenda and Rules (SCAR), there is insufficient business to justify a

regular meeting, the Chair may cancel the meeting and instruct the Secretary to so inform the members.

The Secretary of Senate will mail or circulate the notice of meeting, the agenda, and all available supporting papers to members of Senate at least

seven days before the meeting.

5. In order to make copies of the material pertaining to open sessions available to members of the University community, copies of the agenda shall be

distributed to Departmental Chairs. Copies of the agenda and papers with supporting documentation will be available at least seven days before the

meeting in the University Library on reserve, Student Society Office and the Senate Secretariat. The agenda will also be posted on the Senate Home

page of the World Wide Web. Following the meeting of Senate, copies of the Open Session papers are available for consultation from the Senate

Secretariat and the University Archives.

Meetings will normally be called to order at 7:00 p.m or at another time determined by SCAR and specified on the agenda.

7. The open session of any regular meeting normally shall not exceed 3 hours in length. Uncompleted business will be held over to the next meeting of

Senate unless an extension of the meeting is authorized by simple affirmative majority of those who vote.

B. Special

The Chair may call a special meeting of Senate for the purpose of considering an urgent item of business, when he/she deems it necessary, or on the

petition of five members of Senate. Only such urgent items of business as are contained in the notice may be discussed at a special meeting.

The Secretary of Senate shall, at least seventy-two hours before the scheduled time of the meeting, notify members of Senate by email, telephone or

fax of the special meeting indicating the nature of the business for which the meeting is being called.

Open

and Closed Sessions

I. Meetings of Senate shall be divided into two sessions: an open session to which observers may be admitted: a closed session for the discussion of

business deemed by Senate to be of a confidential nature and to which observers shall not be admitted.

2. The agenda for the open and closed sessions of Senate shall be public.

An item on the agenda of the open session can be placed into the closed session immediately following, at any time prior to or during discussion of

the item, by successful motion to have it so placed, such motion requiring only a simple majority. This motion may be spoken to only by the mover and

by one other person who wishes to speak against the motion. An identical procedure shall be followed if it is wished that an item be moved from the

closed to the following open session.

Notices of motion or requests for items to be considered by Senate shall be submitted in writing to SCAR by the date noted on the agenda of Senate.

SCAR is the committee which receives all items addressed to Senate and which determines

• whether items should go to Senate

• whether items should be in Open or Closed Session

• whether items should be considered -

• for information

• for advice

• for action

• which persons would present the matter to Senate

• whether items should be referred to a Senate committee, or

• whether the matter falls outside the jurisdiction of Senate.

SCAR will report to Senate on the disposition of items submitted.

Question period

The first 15 minutes of any open session of Senate shall be available for questions. Questions shall be submitted to the Secretary by 9 am on the

Wednesday prior to Senate. The Chair will determine which person shall respond to each question. If the number of questions exceeds the time

permitted, responses shall be prepared and sent tq the person raising the question and shall be circulated to Senate. The order of questions will be

determined by the chair to ensure fairness. Questions and responses should be specific and concise and should not be malicious, frivolous, or

vexatious.

Oral questions may be raised if time permits, but responses may not be available at the meeting.

Approval

Degrees

The lists of candidates recommended by the Faculties or the Dean of Graduate Studies for the award of certificates, degrees and diplomas will be

available for consultation at the Senate Secretariat office.

D. Observers

I. Provision shall be made for a limited number of observers at open sessions of Senate meetings.

2. The Chair shall designate the number of seats to be made available for observers; observers shall not exceed the number of seats provided for them.

pVi1 ?

9/5/06 4:32 PM

Rules of SFU Senate

http://www.sfu.ca/Senate/Senate_rules.html

Observers may be students, faculty or staff of Simon Fraser University or members of the community at large.

Observers shall conduct themselves in such a manner as not to interfere with the business of Senate.

No observers shall be required to leave the open meeting of Senate except on the ruling of the Chair or on the vote of Senate by simple majority

without prior notice of motion.

6. At the discretion of the Chair of Senate, closed circuit audio coverage and/or closed circuit television coverage of open sessions of Senate may be

provided to other areas of the University. No provision shall be made for closed circuit coverage of closed sessions of Senate meetings.

E. Quorum

Eleven members, at least six of whom shall be members of faculty elected to Senate, shall constitute a quorum for the transaction of any business at

any regular or special meeting of Senate.

F. Minutes

I. The minutes shall be the official record of Senate. Minutes of meetings shall be a brief summary of points made in debate and a record of decisions

taken. The part played by any member in the closed session, other than the mover and seconder of motions, should not be recorded in the minutes.

2. Shorthand transcripts of open and closed sessions shall be made and retained by the Secretary of Senate. Members of Senate shall have access to

these transcripts.

3. Open sessions shall be recorded on audio tape by the Secretary of Senate. A copy of the audio tape shall be placed in the University Archives.

4. Copies of the minutes shall be distributed to members of Senate and will be posted on the World Wide Web when approved by Senate. Copies of the

Senate Summary will be circulated to Departmental Chairs. President of the Student Society and President of the Faculty Association and posted on the

web.

5. Copies of the open session papers are accessible in the Senate Secretariat or from the University Archives. Access to closed session papers may be

authorized in accordance with the appropriate statutory authority.

G. Order of Business

I. Items for open and closed sessions of Senate are determined by the Chair of Senate upon the advice of the Senate Committee on Agenda and Rules.

The order of business for open and closed sessions of regular meetings of Senate shall be:

. ?

• Approval of the Agenda

• Approval of the Minutes of the Previous Session(s)

• Business Arising from the Minutes

• Report of the Chair

• Question period

• Reports of Committees

• Reports of Faculties

• Other Business

• Notices of Motion

• Information

3. The order of business of special meetings shall be that transmitted in the Notice of Meeting.

H. Conduct of Meetings

I. Agenda items: Items from committees or individual senators for consideration by Senate are to be submitted to SCAR by the appropriate date.

Debate: A member of Senate who desires to speak in debate must obtain recognition from the Chair. A senator who has spoken twice on a

particular question has exhausted his/her right to debate that question for that session.

Amendments: Amendments to motions may be made orally, but at the request of the Chair, the mover may be required to submit the motion to the

Secretary in writing.

Voting: Elections shall be by ballot. All other voting shall be by show of hands, unless a motion to vote by ballot is carried.

Except as otherwise specified in these rules the use of cameras and recorders is not permitted after a meeting has been called to order.

General

Regulations for Elections Conducted at Senate

I. Election voting shall be by ballot on appropriate forms provided by the Secretary.

For elections conducted at Senate a ballot showing more votes than the number of vacancies to be filled shall be invalid.

In elections at Senate if there is a tied vote between two candidates for one position, the winner shall be determined by a toss of the coin conducted

• ?

by the Registrar at a time set by the Registrar and in the present of the affected candidates or their representatives. Where there are more than two

candidates tied for one position there shall be an additional ballot to choose between the persons concerned.

37"I 1

9/5/06 4:32 PM

Rules of SFU Senate

http://www.sfu.ca/Senate/Senate_rules.hml

4. The Secretary shall report the names of the persons elected. The ballots may then be destroyed. The names of all candidates are to be recorded in

the Minutes of Senate along with a list of those declared elected. The Secretary is to inform all candidates, by letter or e-mail, of the number of votes

cast for each candidate. These tallies are also to be publicly posted on the Senate Secretariat board.

VI. Committees

The Senate shall appoint such standing and ad hoc committees as it. from time to time, shall determine necessary and Senate shall determine the

membership and the method of appointment or electing members to said committees.

Any member of a Senate committee who plans to be away for one semester or more shall so inform the Secretary of Senate in order that a

substitute may be elected for the period of the absence.

C. The nomination and election of members to Senate committees shall be undertaken at the June Senate meeting and at other times when vacancies

occur. In order to ensure continued operation of Senate committees, where necessary, the terms of office of retiring members shall be deemed to

extend until the date of the next Senate meeting when elections can be held.

D. I. Reports to Senate

A Committee whose first function is regularly to place items on the agenda of meetings of Senate shall not present a regular report

to Senate beyond the submission of agenda items and the necessary supporting materials.

A standing committee with delegated responsibilities to perform duties on behalf of Senate shall report to Senate at twelve-monthly

intervals, except where otherwise stipulated in the charge to the committee; the first report shall be on a date to be agreed upon by the

Chair of the committee and the Chair of Senate.

A temporary committee established by Senate to perform a limited specified task shall report to Senate by the date stated in its

charge.

Any Committee of Senate may, on motion of Senate or on call of the Chair of Senate be required to present a report to Senate

D.2. Form of Reports of Committees to Senate

Committee reports to Senate shall be signed by the Chair of each committee and normally shall include the following:

a) A statement of the committee's terms of reference.

b) A statement of actions taken by the committee during the reporting period.

c) Recommendations if any. Any recommendation shall be in the form of a motion and handled in accordance with normal Senate

procedures for placing motions on the agenda.

Reports of committees will be posted on the web.

D.3. Consideration of Reports

The Chair of Senate may allocate a period of time for informal consideration of committee reports. Any recommendation arising from

the discussion shall be presented as a motion in accordance with the Rules of Senate.

VII. Parliamentary Authority

The latest edition of Robert's Rules of Order shall govern Senate in all cases to which they are applicable, and in which they are not inconsistent with

the Rules of Senate.

VIII. Method of Amending

Alterations of these Rules of Senate shall require written notice at a regular meeting of Senate prior to the meeting at which a vote on the proposed

alteration is taken, which vote shall require an affirmative vote by two-thirds of the voting members present to carry.

IX. SUSPENSION OF THE RULES

A motion to suspend these Rules of Senate shall require an affirmative vote by two-thirds of the voting members present to carry.

Appendix

Pursuant to the provision of Section

35(2)

of the University Act, Senate has approved the addition of the following members:

Dean of Graduate Studies (5. 422)

Associate Vice-President, Academic (S75-88)

Vice-President, Research (S88-34)

With each additional member listed above, two faculty member positions and one student member position have been added to the Senate.

49.-t1 ?

9/5/06

4:32 PM

''0

Rules of SFU Senate

http://www.sfu.calSenate/Senate_rules.html

122

i s

B. Rules of Senate Committees

I Preamble

These rules are intended to be in accordance with the University Act and the Rules of Senate, as amended from time to time. In the event of any

conflict, the University Act and/or the Rules of Senate shall prevail. Section A. VI Committees, in the Rules of Senate, applies to Senate Committees.

II Officers

Chair The Chair of a Senate Committee is empowered and expected to take the actions necessary to ensure orderly advancement of the legitimate

business of the Committee.

Secretary: In the absence of the regular Secretary or his/her designate, the Chair shall appoint a Secretary pro tern.

III Open and closed sessions

a) Attendance

Open Session - In addition to committee members, observers and other Senators may attend. Only committee members may make

motions and exercise voting privileges.

ii)

Closed Session - Only members of the committee may attend. Those portions of meetings that are designated as "Closed" would

address confidential, personal or highly sensitive issues.

The following committees regularly include Closed Sessions. As noted below, any Committee has the ability to move a particular item

of business for consideration under another category.

Senate Committee on University Honours - when it considers nominations for honours.

Senate Appeals Board - when it considers appeals by students. Those individuals directly involved in the case, as determined by

the Committee, may be present to give and hear evidence being given by the other parties but may not be present during the

deliberations of the Committee.

• Senate Committee on Disciplinary Appeals - A student appeal shall be open to the public except when the Committee is of the

. opinion that intimate financial or personal matters may be disclosed. The Committee, on its own motion or on application from

the appellant, may determine that the appeal or parts thereof shall be held in camera. The deliberations of the committee are

closed.

• Senate Committee on University Priorities - when it considers information which is not in the public domain.

Senate Undergraduate Awards Adjudication Committee - when it receives and considers information about particular

candidates.

• Senate Graduate Awards Adjudication Committee - when it receives and considers information about candidates.

• Diverse Qualifications Adjudication Committee - when it receives and considers information about applicants.

• International Student Exchange Committee - when it receives and considers information about applicants.

• Committee to Review University Admissions - when it receives and considers information about applicants.

b) An item on the Open Session agenda can be moved to the Closed Session when a motion to do so is approved by a simple majority of those voting.

Similarly, an item can be moved from the Closed Session to the following Open session.

IV Observers

Provision shall be made for a limited number of observers at Open Sessions of Senate Committee meetings.

ii)

The Chair of the Committee shall designate the number of seats to be made available for observers. Observers shall not exceed the number of seats

provided for them.

iii)

Observers may be students, faculty or staff of Simon Fraser University or members of the community at large.

iv)

Observers shall conduct themselves in a manner as not to interfere with the business of the Committee.

No observers shall be required to leave the Open meeting of the Committee except on the ruling of the Chair or on the vote of the Committee by

simple majority without prior notice of motion.

Attendance

If, in the opinion of the Chair of any Senate committee, a member of a committee fails to attend meetings of that committee on a regular basis, the

Chair should discuss his/her concern with the member. If there is no resolution through regular attendance, reasons that are acceptable in the

short-term, or the, resignation of the member, the Chair may submit, through the Secretary of Senate, a written request to SCAR that the member be

removed and a replacement sought. SCAR will advise the member of the request and provide the member with the opportunity to respond. SCAR will

decide on the action to be taken and so advise the Chair and the member. SCAR will report annually on such matters in summary form.

•&

5__9f4f ?

9/5/06

4:32 PM

Rules of SFU Senate

http://www.sfu.ca/Senate/Senate_rules.htjnl

C. Election Rules

Elections

A. Elections

for the

Board of Governors and Senate

1. That subject to approval of appropriate rules covering nominations, elections, and voting:

The nomination and election of members to the Board of Governors under the University Act be undertaken in the Spring Semester, and completed

by April 15.

The nomination and election of members to the Senate under the University Act be undertaken in the Spring Semester, and completed by April 15.

The normal date of assumption of office in the regular elections to the Board of Governors and to Senate shall be June 1st

B. Time in Office:

Continuity on Senate

1. In the first elections of faculty members to Senate under the new legislation, members shall be elected for such periods as shall ensure that

thereafter the term of office of approximately one-third of these memberships shall terminate each year.

C. Membership on Senate

Dean of Graduate Studies, Associate Vice-President, Academic, Vice-President Research, and Dean of Continuing Studies

Pursuant to the provisions of Section

35(2)(1)

the Dean of Graduate Studies shall hold membership on Senate, with such membership adding two to

the faculty members to be elected under Section 35(2)(g), and one to the student members to be elected under Section 35(2)(h).

Pursuant to the provisions of Section 35(2)(1) the Associate Vice-President, Academic shall hold membership on Senate, with such membership

adding two to the faculty members to be elected under Section 35(2)(g) and one to the student members to be elected under Section 35(2)(h).

Pursuant to the provisions of Section 35(2)(l) the Vice-President Research shall hold membership on Senate, with such membership adding two

faculty members to be elected under Section 35(2)(g), and one student member to be elected under Section 35(2)(h).

4. Pursuant to the provisions of Section

35(2)(l)

the Dean of Continuing Studies shall hold membership on Senate, with such membership adding two

faculty

D. Nominations

members to be elected under Section 35(2)(g), and one student member to be elected under Section 35(2)(h).

I. All nominations of candidates for membership on the Senate or on the Board of Governors as faculty members shall be signed by not less than five

members entitled to vote in the particular election.

All nominations of candidates for membership on the Senate or on the Board of Governors as students shall be signed by not less than five students

entitled to vote in the particular election.

All nominations of candidates for membership on the Senate who are to be elected by and from the Convocation shall be signed by not less than five

members entitled to vote in the election. Faculty members may sign nomination papers, may vote, but cannot be candidates.

All nominations of candidates for membership on the Board of Governors being elected by and from employees of the University who are not

faculty members shall be signed by not less than five members entitled to vote in the particular election.

All nominations of candidates through the Alumni Association with two to be appointed by the Lieutenant-Governor in Council shall be signed by not

less than five members of the Alumni Association entitled to make nominations.

All nominations of candidates for Chancellor shall be signed by not less than seven persons entitled to vote in the election of the Chancellor.

With the exception of nominations through the Alumni Association, the nomination paper must be signed by the candidate who shall state that he/she

is willing to permit his/her name to stand in the election, or on written enquiry from the Registrar, the candidate must indicate he/she is willing to stand.

a) Each candidate for election to the Board of Governors or to the Senate shall be requested to provide to the Registrar information

limited to one page of single spaced typed copy respecting his/her degrees, the dates thereof, his/her occupation, offices held by

him/her at a university or in any other organization, his/her other professional or business interests and his/her publications.

Each candidate for election to the Senate is permitted to include along with or in lieu of a curriculum vitae a statement not to exceed

250 words on the candidate's views on academic and related matters rightfully falling under the jurisdiction of Senate as laid down by

the University Act. Similarly each candidate for election to the Board of Governors may include such a statement on related matters

falling under the jurisdiction of the Board.

E. Alumni Association ?

6,øf-1I '

9/5/06

4:32 PM

„Rules of SFU Senate ?

http://www.sfu.ca/Senate/Senate_rules.html

I. For the purposes of making nominations 'Graduate' shall be deemed to refer to those who have completed requirements for a degree from Simon

Fraser University or those who have completed the Professional Development Program at SFU or those who complete such other programs at SFU as

Senate may in future designate.

F. Students; Student Association

I. For the purposes of nominating, voting and standing for office in the election of students to the Senate and the Board of Governors:

a) At Simon Fraser University the Student Society is the alma mater society (See University Act, Part 1, Section I)

b) "undergraduate students” means those who are members of the Student Society and who also:

are registered in at least one credit course in the semester in which nominations are due, or

ii)

are in good academic standing and were regi

tered in at least one credit course in either of the two previous

semesters in which nominations are due, or

iii) are re g

istered in a co-op work term in the semester in which nominations are due, or

iv)

are designated by resolution of the Senate as an undergraduate student; and

c) "graduate students" means those who are members of the Student Society and who also:

are duly registered as graduate students and are not on leave in the semester in which nominations are due, or

ii)

are designated by resolution of the Senate as a graduate student.

2. Undergraduate students and graduate students are eligible to be nominated as student members of the Senate and the Board of Governors.

3. During the one-year term of office as a student member of the Senate or the Board of Governors:

a) an undergraduate student:

must maintain registered status at the University for at least two semesters,

ii)

must not withdraw, or be required to withdraw, from the University, and

b) a graduate student:

must not be 'on leave', and

ii)

must be registered at the University as a graduate student throughout the one-year term of office.

4. There shall be at least one graduate student and one undergraduate student among the total number of students elected to Senate under Part 7,

Section 35(2)(h) of the University Act.

G. Faculty Members; Employees who are Not Faculty Members

I. For the purposes of nominations and elections to the Senate and to the Board of Governors all persons holding positions whether as faculty members

or as professional, administrative and support staff shall be entitled to be candidates and to vote in the pertinent elections only if the employment

position held is likely to be of a continuing engagement nature.

2. For the purposes of nominations and elections to the Senate and to the Board of Governors by and from faculty members, only faculty members

employed in a manner deemed to be of a continuing engagement nature shall be entitled to stand as candidates and to vote in the pertinent faculty

member elections to Senate and to the Board.

This shall include those with appointments as described holding the rank of instructor, lecturer, assistant professor, associate

professor, professor.

It shall not include teaching assistants or associates. associates of the centres, graduate associates.

It shall not include post-doctoral fellows, or those employed full-time funded from external grants.

It shall not include sessional lecturers.

It shall not include research associates.

It shall not include short term lecturers in Continuing Studies.

It shall include Laboratory Instructors I and II.

It shall.not include Faculty Associates in the Faculty of Education appointed under Policy A 12.06.

• ?

i) It shall not include Program Coordinators in the Faculty of Education appointed under Policy A 12.06.

j) It shall include for the purposes of nominations, elections and voting the positions of professional librarians designated by Senate

under Section I of the University Act as equivalent positions.

7,%r1i ?

9/5/06 4:32 PM

Rules of SFU Senate

http://wwv.sfu.ca/Senate/Senate_rules.htjnl

k) It shall include for the purposes of nominations, elections and voting the following positions designated by Senate under Section I of

the University Act as equivalent positions: i) Dean of Continuing Studies; ii) Dean of Graduate Studies: iii) Dean of Faculty; iv)

Vice-President, Academic; v) President; Vi)

Assistant or Associate Dean as in i), ii), iii); Assistant or Associate Vice-President,

Academic.

3. For the purposes of nominations and elections to the Board of Governors by and from employees of the University who are not faculty members, all

persons holding employment as professional. administrative and support staff or non-academic staff shall be entitled to be candidates and to vote in the

pertinent elections only if the employment position held is likely to be of a continuing engagement nature.

a) It shall include research associates. (See Policy R.50.01).

b) It shall not include Laboratory Instructors I and II.

c) It shall include Program Coordinators in the Faculty of Education appointed under Policy A 12.06.

d) It shall not include Faculty Associates in the Faculty of Education appointed under Policy Al 2.06.

e) It shall not include visiting instructors, visiting lecturers, Visiting assistant professors, visiting associate professors, visiting professors.

f) It shall not include teaching assistants or associates. associates of the centres, graduate associates.

g) It shall not include post doctoral fellows, or those employed full-time funded from external grants.

h) It shall not include sessional lecturers.

i) It shall not include short-term lecturers in Continuin

Studies.

j) An employee, who has been an employee of the University other than a faculty member for more than three consecutive semesters

but who does not have any other entitlement to vote for a member for the Board of Governors, may request in writing from the

Registrar that he/she be permitted to be a candidate and/or to vote in the election to the Board of Governors by and from members of

staff who are not faculty members. Such request shall be authorized provided service is continuing and has remained continuous over

not less than the three previous consecutive semesters.

H. Election of Faculty members to the Board of Governors or to Senate By and From Faculties

Jointly

1. In the election of faculty members by and from Faculties jointly, candidates receiving the highest numbers of votes among the candidates shall be

declared elected.

To be eligible as a candidate or to vote the individual must be a faculty member.

I. Election of Faculty Members to Senate By and From an Individual Faculty

I. In the election of faculty members by and from the Faculty of Arts to Senate, in order to be declared elected a candidate must receive a majority of

-votes (at least 50% plus 1) with use of the alternative vote as defined in the election regulations of that Faculty as approved by Senate, and winners

will be determined as outlined therein.

2. In the election of faculty members by and from any other individual Faculty, the candidates receiving the highest numbers of votes among the

candidates will be declared elected.

J. General Regulations Covering Nominations and Voting in the Elections to Senate and the Board

of Governors and of the Chancellor

I. The due date for nominations shall be not earlier than ten days and not later than fifteen days following the date of the call for nominations in the

case of elections by and from the faculty members, by and from the students, and by and from members of staff who are not faculty members. It shall

be not earlier than twenty days and not later than twenty-eight days in the case of elections by Convocation to Senate and of the Chancellor.

2. The date of election' shall be interpreted to mean the last date on which valid ballots are due

The period for casting of ballots shall be not Ies than ten days nor longer than fifteen days in the case of elections by and from the faculty members

and by and from members of staff who are not faculty members. It shall be not less than fourteen days nor longer than twenty-eight days in the case of

elections by Convocation to Senate and of the Chancellor. It shall be not less than two days nor longer than five days in the case of elections by and

from students.

In the regular elections to the Senate and to the Board of Governors, balloting is to be completed not later than April 15 in any year

K. General Regulations Covering Elections to Senate and the Board of Governors

a) When elections are being held for the position of Chancellor and for the Board of Governors, a candidate may accept nomination to

run for only one seat or office in those elections. Similarly, when elections are being held for the position of Chancellor and for Senate,

b)candidate

When elections

may accept

are beinnomination

held for

the

run

Board

for only

of Governors

one seat or

and

office

for

Senate

those

elections.qualified

candidate may accept nomination to run for

11 ?

9/5/06

4:32 PM

Jules of SFU Senate

http://www.sfu.ca/Senate/Senate_rules.html

office in both those elections.

c) Candidates may not run for a seat on Senate from more than one constituency; similarly candidates may not run for a seat on the

Board of Governors from more than one constituency. Candidates may, however, run for seats on both the Board of Governors and

Senate.

a) When elections are being held for the position of Chancellor and also for the Board of Governors or for the Senate an individual

holding a Board of Governors office or a Senate office which extends into the new term shall be required to file with the Registrar

resignation from the present seat in order to be a candidate in the new Chancellor election. Such resignation may be effective for the

normal date of change-over of office or earlier, but must be filed not later than the last date for receipt of nominations for the new

election.

b) When elections are being held for the Board of Governors and/or for the Senate, an individual holding a Board of Governors office

or a Senate office which extends into the new term shall be required to file with the Registrar resignation from the present Board of

Governors seat in order to be a candidate in the new Board of Governors election or from the present Senate seat in order to be a

candidate in the new Senate election. Such resignation must be effective for the normal date of change-over of office or earlier but

must be filed not later than the last date for receipt of nominations for the new election.

In the election of students to the Senate, those students with the highest numbers of votes shall be elected provided there is at least one student from

each Faculty.

In the election of students to the Board of Governors, the two students with the highest numbers of votes shall be elected

The Secretary shall state the names of the persons elected. Recount may be requested within ten days of the announcement of the results to the

candidates. The ballots may be destroyed after ten days following the recount period. The names of all candidates are to be recorded in the Minutes of

Senate along with a list of those declared elected. The Registrar is to inform all candidates, by letter, of the number of votes cast for each candidate.

These tallies are also to be publicly posted by the Registrar.

After the ballots have been received by the Registrar, he/she shall, at the place, day and hour fixed in the notice of election, be responsible for the

opening of the ballots, and in the presence of such of the candidates or their representatives as officially attend, the counting of the votes for each

candidate.

L. Vacancies on Senate; Vacancies on the Board of Governors

Where a vacancy arises in the case of an elected faculty member to Senate or to the Board of Governors, or an elected student member to Senate

or to the Board of Governors a by-election shall be held under the same principles as pertain to the regular election provided there is at least four

months remaining in the unexpired term at the time for call for nominations.

Where a vacancy arises in the case of an elected faculty member, or an elected student member, or an elected employee of the University who is

not a faculty member to the Board of Governors, a by-election will be held under the same principles as pertain to the regular election provided there

is at least four months remaining in the unexpired term at the time for call for nominations.

In the case of a vacancy of a member appointed under Section 34 (j) replacement can be only under that section.

Any Senate member who plans to be away for one semester or more shall so inform the Secretary of Senate in order that a substitute may be

elected for the period of the absence from Senate.

Where a vacancy arises in the case of a member of convocation elected to Senate the remaining convocation senators shall constitute a nominating

committee to bring forward at least two names for each such vacancy and Senate shall decide by ballot vote the candidate or candidates selected. It

shall be required that there be at least four months in the unexpired term at the time for call for nominations.

There

is to be a standing committee of Senate, the Electoral Standing Committee, to oversee

the conduct of elections to the Senate and the Board.

TOP

D. Composition of Senate

Part 7, Section

of the University Act states

(1)

The

senate for each university is continued.

(2)

The senate of each university is composed of the following:

(a)

the chancellor;

(b)

the president, who is its chair;

(d) the deans of faculties;

9 of

1 1

9/5/06

4:32 PM

3L7L

Rules of SFU Senate

http://www.sfu.calSenate/Senate_rules.htr1nl

(e) the chief librarian;

(1) the director of continuing education

(g)

a number of faculty members equal to twice the number provided in paragraphs (a) to (f), to consist of 2 members of each faculty

elected by the members of that faculty, and the remainder elected by all the faculty members in the manner that they, in joint meeting,

determine;

(h)

a number of full time students, equal to the number provided in paragraphs (a) to (1), elected from the student association in a

manner that ensures that at least one student from each faculty is elected;

(i)

4 persons who are not faculty members, elected by and from the convocation;

(j)

4 persons appointed by the Lieutenant Governor in Council;

(k)

one member to be elected by the governing body of each affiliated college of the university;

(I) additional members the senate may determine without altering the ratio set out in paragraphs (g) and (h)

122

E. Membership of Senate

Part 7, Section 36 of the University Act states

Term of office

36 (1) The term of office of a member of the senate, other than one elected under section

(2) (h), is 3 years and after that until a successor is

appointed or elected.

(2) The term of office of a member of the senate elected under section

(2) (h) is one year and after that until a successor is elected.

(3) Members of a senate who remain eligible under section

may be reappointed or re-elected in the manner provided under Section

for further

terms.

(4) If a vacancy arises on the senate, the vacancy must be filled,

(a)

in the case of an appointed member, by the body possessing the power of appointment, or

(b)

in the case of an elected member, in the manner specified by the senate.

(5)

A person appointed or elected to fill a vacancy holds office for the remainder of the term for which the person's predecessor was appointed or

elected.

(6) The secretary of the senate must enter a declaration of the vacancy in the minutes of the senate.

(7) A declaration under subsection (6) is conclusive evidence of the vacancy.

122

F. Powers of Senate

Part 7, Sections 37 and 38 of the University Act states

37 (1) The following governance of the university,is vested in the senate and it has the following powers:

(a)

to regulate the conduct of its meetings and proceedings, including the determination of the quorum necessary for the transaction of

its business, and the election of a vice chair at least annually, who is to chair meetings in the absence of the president;

(b)

to establish committees it considers necessary and, by 2/3 vote of its members present, to delegate to one or more committees those

of its powers as it may determine;

(c)

to determine all questions relating to the academic and other qualifications required of applicants for admission as students to the

university or to any faculty, and to determine in which faculty the students pursuing a course of study must register;

(d)

to determine the conditions under which candidates must be received for examination, to appoint examiners and to determine the

conduct arid results of all examinations;

(e)

to establish a standing committee to meet with the president and assist the president in preparing the university budget;

(f)

to consider, approve and recommend to the board the revision of courses of study, instruction and education in all faculties and

ty . t ?

9/5/06

4:32 PM

3$-

Ru1es of SFU Senate

http://www.sfu.calSenate/Senate_rules.html

departments of the university;

(g)

to provide for courses of study in any place in British Columbia and to encourage and develop extension and correspondence

S ?

programs;

(h) to provide for and to grant degrees, including honorary degrees, diplomas and certificates of proficiency, except in theology;

(i)

to recommend to the board the establishment or discontinuance of any faculty, department, course of instruction, chair, fellowship,

scholarship, exhibition, bursar)' or prize;

(j)

to award fellowships, scholarships, exhibitions, bursaries and prizes;

(k) to determine the members of the teaching and administrative staffs who are to be members of each faculty;

(I) to make rules for the management and conduct of the library;

(m) to establish policies regarding the conservation of heritage objects and collections that are owned by or in the possession of the

university or any of its faculties, divisions, departments or other agencies;

(n) to provide for the preparation and publication of the university calendar;

(o)

to make recommendations to the board considered advisable for promoting the interests of the university or for carrying out the

objects and provisions of this Act;

(p)

to deal with all matters reported by the faculties; affecting their respective departments or divisions;

(q)

to establish a standing committee to consider and take action on behalf of the senate on all matters that may be referred to the

senate by the board;

(r)

subject to the approval of the board, to enter into agreements with any corporation or society in British Columbia entitled under any

Act to establish examinations for admission to the corporation or society, for the purpose of conducting examinations and reporting

results, and those corporations or societies have power to enter into the agreements;

(s) to make rules respecting the conduct and financing of examinations referred to in paragraph (r) and other examinations conducted

by the senate under any other Act;

(t) to make rules respecting the reporting of results of examinations referred to in paragraphs (r) and (s);

(u)

to set the terms of affiliation with other universities, colleges or other institutions of learning, and to modify or terminate the

affiliation;

(v)

to establish a standing committee of final appeal for students in matters of academic discipline;

(w) to establish a standing committee on relations with other post secondary institutions in British Columbia;

(x)

to require any faculty to establish an advisory committee consisting of students of the faculty and members of the community at

large.

(2)

A vice-chair elected under subsection (1) (a) must not serve more than 2 consecutive terms.

(3) No part of the cost of examinations referred to in subsection (1) (r) or (s) may be a charge on or be paid out of university funds.

Approval by board

38 (1) A certified copy of every resolution or order of the senate providing for any of the matters or things mentioned in section 37 (1) (1),

(p)

and (ii)

must be sent to the board within 10 days after the resolution or order is passed.

(2) A resolution or order referred to in subsection (1) has no effect until approved by the board.

TOP

Last updated 28 September 2005

Senate home I Senate Committees

Technical questions/comments about this site? Contact: ssv-web@sfu.ca

11 of

. l 1

9/5/06

4:32 PM