the

entitled "Elections

replacement can be elected for the period of the absence. The replacement

from the Senate

Secretariat office or

Deleted:

http:Ilwww.reg.sfu.

ca/Senate!

tte

Font color: ?

]

Deleted:

[Field Code Changed

Deleted:

The nomination and

election of members to the Senate

under the University Act will

occur annually in the Spring

Semester, and shall be completed

by April 15. The normal date of

assumption of office in the

regular elections to the Board of

Governors and to Senate shall be

June 1st.fl

• C.

Deleted:

one or more

semesters

(Deleted: JUne

2000

(Deleted:

Vi March, 2006

.Y3 June 22,2006

Pae2

Senator shall serve for the period of the original Senator's absence. When a

Senator resigns his/her position before the expiry

of his/her term, a replacement

Senator shall be elected to serve the remaining period of the original Senator's

term.

Deleted:

D. The Electoral Standing

Committee oversees the conduct

V. ?

SENATE MEETINGS ?

of elections to the Senate and the

Regular

Senate usually meets once a month on the first working Monday of each month

except for May and September when the schedule of Senate may be changed to

accommodate the approval and awarding of degrees at Convocation. Normally

there will be no meeting in August.

In exceptional circumstances, the Chair may postpone a regular

meeting

the Secretary to inform the members as to the new date.

instruct

If in the opinion of the Chair and on the advice of the Senate Committee on

Agenda and Rules (SCAR), there is insufficient business to justify a regular

meeting, the Chair may cancel the meeting and instruct the Secretary to so

inform the members.

The Secretary of Senate will mail or circulate the notice of meeting, the agenda,

and all available supporting papers to members of Senate at least seven days

before the meeting.

In order to make copies of the material pertaining to open sessions available to

members of the University

community, copies of the agenda shall be distributed

to Departmental Chairs. Copies of the agenda and papers with supporting

documentation will be available at least seven days before the meeting in

the

University Library on reserve, Student Society Office

the Senate pffice. The - - -

agenda will also be posted on the Senatek p

^i

geJ2M2://www.sfu.ca/Senate/

_ -

Following the meeting of Senate, copies of the Open Session papers are available

for consultation from the Senate ffice-

Meetings will normally be called to order at 7:00 p.m or at another

time

determined by SCAR

and specified on the agenda.

The open session of any regular meeting normally shall not exceed 3 hours in

length. Uncompleted business will be held over to the next meeting

of Senate

unless an extension of the meeting is authorized by simple affirmative majority

of those who vote.

Deleted: Secretariat. ?

Deleted: Home

)

Deleted: of the World Wide

tWeb.

Deleted:

Secretariat and

the

University Archives

Special

{Deleted:

June

2000

,A Deleted: 

Vi March,

2006

_V3 June 22,2006

Pae3

The Chair may call a special meeting of Senate for the purpose of considering an

urgent item of business, when he/she deems it necessary, or on the petition of

. ?

Umembers of Senate. Only such urgent items ofbusiness

are ? aineii - - - -{

the notice may be discussed at a special meeting.

five

The Secretary of Senate shall, at least seventy-two hours before the scheduled

time of the meeting, notify members of Senate by email, telephone or fax of the

special meeting indicating the nature of the business for which the meeting is

being called.

Open and Closed Sessions

Meetings of Senate shall be divided into two sessions: an open session to which

observers may be admitted; a closed session for the discussion of business

deemed by Senate to be of a confidential nature and to which observers shall not

be admitted.

The agenda for the open and closed sessions of Senate shall be public.

An item on the agenda of the open session can be placed into the closed session

immediately following, at any time prior to or during discussion of the item, by

successful motion to have it so placed, such motion requiring only a simple

majority. This motion may be spoken to only by the mover and by one other

person who wishes to speak against the motion. An identical procedure shall be

followed if it is wished that an item be moved from the closed to the following

open session.

4. ?

Notices of motion or requests for items to be considered by Senate shall be

submitted in writing to SCAR by the date noted on the agenda of Senate. SCAR

is the committee which receives all items addressed to Senate and which

determines

whether items should go to Senate

whether items should be in Open or Closed Session

whether items should be considered -

whetheriternsshouldbereferredtoaSenatecommittee,or

Deleted: ?

...whichpersons

whether the matter falls outside the jurisdiction of Senate.

would present the matter to

SCAR will report annually to Senate.

___fDeleted:

- - --------------------------------------------

to Senate on the disposition of

items submitted.1J

The first 15 minutes of any open session of Senate shall be available for

questions. ?

Questions shall be submitted to the Secretary by 9 am on the

Wednesday prior to Senate.

The Chair will determine which person shall

respond to each question.

If the number of questions exceeds the time

Junc

2000

/IDeleted:

March, 2006

/3 June 22,2006

Pae4

permitted, responses shall be prepared and sent to the person raising the

question and shall be circulated to Senate. The order of questions will be

determined by the chair to ensure fairness. Questions and responses should be

specific and concise and should not be malicious, frivolous, or vexatious.

Oral questions may be raised if time permits, but responses may not be available

at the meeting.

___{Deleted:

...........

Page Break -----------

Approval of Degrees

The lists of candidates recommended by the Faculties or the Dean of Graduate

Studies for the award of certificates, degrees and diplomas will be available for

consultation on the day of the meeting at the Senateffice.

Provision shall be made for a limited number of observers at open sessions of

Senate meetings.

The Chair shall designate the number of seats to be made available for observers;

observers shall not exceed the number of seats provided for them.

Observers may be students, faculty or staff of Simon Fraser University or

members oftheublic.

--[Deleted:

community atlarge ]

Observers shall conduct themselves in such a manner as not to interfere with the

business of Senate.

No observers shall be required to leave the open meeting of Senate except on the

ruling of the Chair or on the vote of Senate by simple majority without prior

notice of motion.

At the discretion of the Chair of Senate, closed circuit audio coverage and/or

closed circuit television coverage of open sessions of Senate may be provided to

other areas of the University. No provision shall be made for closed circuit

coverage of closed sessions of Senate meetings.

E. ?

Ouorum:

Eleven members, at least six of whom shall be members of faculty elected to

Senate, shall constitute a quorum for the transaction of any business at any

regular or special meeting of Senate.

,tDe1et

1. The minutes shall be the official record of Senate. Minutes of meetings shall be a

brief summary of points made in debate and a record of decisions taken. The

part played by any member in the closed session, other than the mover and

seconder of motions, should not be recorded in the minutes.

transcribed and shall -

the minutes of Senate\

meetings. A copy of the audio tape and the transcript shall beretained for one

year. Members of Senate shall have access to the transcripts of meetings held'''

during their term of office.

- - - Copies of the minutes shall be di

stribut ed to members of Senate and will be

posted on the ,. Copies of the Senate Summary will be circulated to

Departmental Chairs, President of the Student Society and President of the

Faculty Association and posted on the web.

- - - Cqpies of the open session pay

ers are accessible the Senatepffic or from the \\

University Archives. Access to closed session papers may be authorized by the \

Secretar y

of Senate in accordance with the appropriate statutory authority.

G. ?

Order of Business

Items for open and closed sessions of Senate are determined by the Chair of

Senate upon the advice of the Senate Committee on Agenda and Rules.

The order of business for open and closed sessions of regular meetings of Senate

shall be:

Approval of the Agenda

Approval of the Minutes of the Previous Session(s)

Business Arising from the Minutes

Report of the Chair

Question period

Reports of Committees

.2. . Shorthand transcripts of

open and dosed sessions shall be

made and retained by the

Secretary of Senate. Members of

Senate shall have access to these

transcripts.'!

e l eted:

Open sessions

[eted:

World Wide Web

when approved by Senate.

Secretariat

The order of business of special meetings shall be that transmitted in the Notice

Agenda items: Items from committees or individual senators for consideration by

Senate are to be submitted to SCAR by the appropriate date.

Debate: A member of Senate who desires to speak in debate must obtain

recognition from the Chair. A senator who has spoken twice on a particular

question has exhausted his/her right to debate that question for that session.

Amendments: Amendments to motions may be made orally, but at the request

of the Chair, the mover may be required to submit the motion to the Secretary in

writing.

Voting: Elections shall be by ballot. All other voting shall be by show of hands,

unless a motion to vote by ballot is carried.

Except as otherwise specified in these rules the use of cameras and recorders is

not permitted after a meeting has been called to order.

_fDeleted:

-PageBreak------

I. ?

General Regulations for Elections Conducted at Senate

Election voting shall be by ballot on appropriate forms provided by the

Secretary.

For elections conducted at Senate a ballot showing more votes than the number

of vacancies to be filled shall be invalid.

In elections at Senate if there is a tied vote between two candidates for one

position, the winner shall be determined by a toss of the coin conducted by the

Registrar at a time set by the Registrar and in the present of the affected

candidates or their representatives. Where there are more than two candidates

there shall be an additional ballot to choose between the

-------------------------------------------------------------------------

hll

4Deleted:

VI.

The Senate shall appoint such standing and ad hoc committees as it, from time to ?

election shall be posted onthe

" ?

time, shall determine necessary and Senate shall determine the membership and

the method of appointment or electing members to ?

ese

Any member of a Senate committee who plans to be away for

of Senate in order that a substitute maybe ?

- -

Junc

2000

The nomination and election of members to Senate committees shall be

undertaken at the June Senate meeting and at other times when vacancies occur.

is In order to ensure continued operation of Senate committees, where necessary,

the terms of office of retiring members shall be deemed to extend until the date

of the next Senate meeting when elections can be held.

D. 1.

Reports to Senate

A Committee whose first function is regularly to place items on the

agenda of meetings of Senate shall not present a regular report to Senate

beyond the submission of agenda items and the necessary supporting

materials.

A standing committee with delegated responsibilities to perform duties

on behalf of Senate shall report to Senate at twelve-monthly intervals,

except where otherwise stipulated in the charge to the committee; the first

report shall be on a date to be agreed upon by the Chair of the committee

and the Chair of Senate.

C) ?

A temporary committee established by Senate to perform a limited ?

specified task shall report to Senate by the date stated in its charge.

d) ?

Any Committee of Senate may, on motion of Senate or on call of the Chair

of Senate be required to present a report to Senate.

2. ?

Form of Reports of Committees to Senate

Committee reports to Senate shall be signed by the Chair of each committee and

normally shall include the following:

A statement of the committee's terms of reference.

A statement of actions taken by the committee during the reporting

period.

Recommendations if any. Any recommendation shall be in the form of a

motion and handled in accordance with normal Senate procedures for

placing motions on the agenda.

Reports of committees will be posted on the web.

The Chair of Senate may allocate a period of time for informal consideration of

Consideration of Reports

committee reports. Any recommendation arising from the discussion shall be

presented as a motion in accordance with the Rules of Senate.

The latest edition of Robert's Rules of Order shall govern Senate in all cases to which

VII.

PARLIAMENTARY AUTHORITY

they are applicable, and in which they are not inconsistent with the Rules of Senate.

VIII.

METHOD OF AMENDING

Alterations of these Rules of Senate shall require written notice at a regular meeting of

Senate prior to the meeting at which a vote on the proposed alteration is taken, which

vote shall require an affirmative vote by two-thirds of the voting members present to

carry.

IX.

SUSPENSION OF THE RULES

A motion to suspend these Rules of Senate shall require an affirmative vote by two-

thirds of the voting members present to carry.

fited:

June 2000

Pursuant to the provision of Section 35(2) of the Universit

APPENDIX A

Act. Senate has approved the

addition of the following members:

Dean of Graduate Studies (S. 422)

Associate Vice-President, Academic (S75-88)

Vice-President, Research (S88-34)

With each additional member listed above, two faculty member positions and one student

member position have been added to the Senate.

De

e

ted:

June

2000

Vi March, 2006

• V3 June 22,2006

-Pe_1p

^ ]l 

B. RULES OF SENATE COMMITTEES

PREAMBLE

These rules are intended to be in accordance with the Universit

Act and the Rules of

Senate, as amended from time to time. In the event of any conflict, the Universit

Act

and/or the Rules of Senate shall prevail. Section A. VI Committees, in the Rules of

Senate, applies to Senate Committees.

H ?

OFFICERS

Chair. The Chair of a Senate Committee is empowered and expected to take the

actions necessary to ensure orderly advancement of the legitimate business of the

Committee includinj arranging for new members to be provided with an - - -

[

In the absence of the regular Secretary or his/her designate, the

orientation.

Secretary:

Chair shall appoint a Secretary pro tern. The Secretar

shall ensure that the

records of the Senate committee are maintained appropriately.

OPEN AND CLOSED SESSIONS

a) ?

Attendance

Open Session -

In addition to committee members, observers and other

Senators may attend. Only committee members may make motions and

exercise

voting privileges.

ii)

Closed Session -

Only members of the committee may attend. Those

portions of meetings that are designated as "Closed" would address

confidential, personal or highly sensitive issues.

The following committees regularly include Closed Sessions. As noted

below, any Committee has the ability to move a particular item of

business for consideration under another category.

Senate Committee on University Honours - when it considers

nominations for honours.

• Senate Appeals Board - when it considers appeals by students. Those

individuals directly involved in the case, as determined by the

Committee, may be present to give and hear evidence being given by

the other parties but may not be present during the deliberations of

the Committee.

• Senate Committee on Disciplinary Appeals - A student appeal shall

be open to the public except when the Committee is of the opinion

that intimate financial or personal matters may be disclosed. The

Committee, on its own motion or on application from the appellant,

J_____

Deleted: une 2000

,'fneleted:

Vi March, 2006

_V3 June

22,2006

P!Ie_11 --------------------------------

may determine that the appeal or parts thereof shall be held

in camera.

The deliberations of the committee are closed.

• Senate Committee on University Priorities - when it considers

information which is not in the public domain.

• Senate Undergraduate Awards Adjudication Committee - when it

receives and considers information aboutandidates.

- - {

• Senate Graduate Awards Adjudication Committee - when it receives

particular

and considers information about candidates.

• Diverse Qualifications Adjudication Committee - when it receives and

considers information about applicants.

• International Student Exchange Committee - when it receives and

considers information about applicants.

• Committee to Review University Admissions - when it receives and

considers information about applicants.

• Research Ethics Board - when it considers applications

b) An item on the Open Session agenda can be moved to the Closed Session when a

motion to do so is approved by a simple majority of those voting. Similarly, an

item can be moved from the Closed Session to the following Open session.

OBSERVERS

Provision shall be made for a limited number of observers at Open Sessions of

Senate Committee meetings.

ii)

The Chair of the Committee shall designate the number of seats to be made

available for observers. Observers shall not exceed the number of seats provided

for them.

iii)

Observers may be students, faculty or staff of Simon Fraser University or

members of the community at large.

iv)

Observers shall conduct themselves in a manner as not to interfere with the

business of the Committee.

V) No observers shall be required to leave the Open meeting of the Committee

except on the ruling of the Chair or on the vote of the Committee by simple

majority without prior notice of motion.

V ATTENDANCE:

If, in the opinion of the Chair of any Senate committee, a member of a committee fails to

attend meetings of that committee on a regular basis, the Chair should discuss his/her

concern with the member. If there is no resolution through regular attendance, reasons

that are acceptable in the short-term, or the resignation of the member, the Chair may

,1Deleted:

June 2000

Deleted: Vi March,

submit, through the Secretary of Senate, a written request to SCAR that the member be

removed and a replacement sought. SCAR will advise the member of the request and

provide the member with the opportunity to respond. SCAR will decide on the action to

be taken and so advise the Chair and the member. SCAR will report annually on such

matters in summary form.

Deleted: June 2000

Deleted: Vi March, 2006

3 June 22,2006

-Page13 ?

ELECTIONS

C. ELECTION RULES

Elections for the Board of Governors and Senate

1. ?

That subject to approval of appropriate rules covering nominations, elections,

completed by April 15.

Ill

The nomination and election of members to the Senate under the

University Act be undertaken in the Spring Semester, and completed by

April 15.

Jolt

The normal date of assumption of office in the regular elections to the ?

Board of Governors and to Senate shall be June 1st.

In order to be nominated, the individual must be eligible to hold the

position being sought.

B. ?

Time in Office: Continuit y

on Senate

1. ?

In the 1ections of faculty members to Senat. members shall be elected thatj

apploximatelv one-third of Ihe memberships shall terminate eachyear-

. ?

C. ?

Membership on Senate - Dean of Graduate Studies - Associate Vice-President,

Academic, Vice-President Research, and Dean of Continuing Studies ?

1. Pursuant to the provisions of Section 35(2) pf the University Act, Senate hasJ

approved the addition of the following members: Dean of Graduate Studies

(S.422). Associate Vice-President, Academic (S.75-88), and Vice-President

Research (S.88-34).

With each additional member listed above, two faculty member positions, and

-—

----

---

-one student member position have been added to the Senate.

...

Pursuant to the provisions of Section 35(2) the rector of Contiruin&Studies ?

shall hold -

m- e

embership

on Senate. For SPU, the Dean of Continuing Studies - - -

replaces the Director of Continuing Studies.

thereafter the term of

office of

fDeleted:

these

Graduate Studies shall hold

(I) the Dean of

membership on Senate, with such

membership adding two to the

faculty members to be elected

under Section 35(2)(g), and one to

the student members to be

elected under Section 35(2)(h).

2.. Pursuant to the provisions

of Section 35(2)(l) the Associate

Vice-President, Academic shall

hold membership on Senate, with

such membership adding two to

the faculty members to be elected

under Section 35(2)(g) and one to

the student members to be

elected under Section 35(2)(h).1

I. Pursuant to the provisions

of Section 35(2)(l) the Vice-

President Research shall hold

membership on Senate, with such

membership adding two faculty

members to be elected under

Section 35(2)(g), and one student

member to be elected under

Section 35(2)(h).1J

Deleted: 4

Dean

membership adding two faculty

with such

members to be elected under

Section 35(2)(g), and one student

member to be elected under

[letea:

All nominations of candidates for membership on the Senate or on the Board of

Governors as faculty members shall be signed by not less than five members

entitled to vote in the particular election.

2. All nominations of candidates for membership on the Senate or on the Board of

Governors as students shall be signed by not less than five students entitled to

vote in the particular election.

1 ]

All nominations of candidates for membership on the Senate who are to be

elected by and from the Convocation shall be signed by not less than five

members entitled to vote in the election. Faculty members may sign nomination

papers, may vote, but cannot be candidates.

All nominations of candidates for membership on the Board of Governors being

elected by and from employees of the University who are not faculty members

shall be signed by not less than five members entitled to vote in the particular

election.

----------------------------------------------------------

- - - All nominations

of- candidates for Chancellor shall be signed by

not

less than_,'

seven persons entitled to vote in the election of the Chancellor.

- - - e nomination payer must be signed by the candidate who shall state thatb"

he/she is eligible to hold office and willing to permit his/her name to stand in ?

- -

the election, or on written enquiry from the Registrar, the candidate must

indicate he/she is willing to stand.

- - - a - - Each candidate for election to the Board of Governors or to the Senate/i'

shall be requested to provide to the Registrar information espectinghis/her,"

degrees, the dates thereof, his/her occupation, offices held by him/her at a

university or in any other organization, his/her other professional or business

interests and his/her publications.

b) Each candidate for election to the Senate is permitted to include along

with or in lieu of a curriculum vitae a statement of interest pn the candidates'

views on academic and related matters rightfully falling under the jurisdiction of

Senate as laid down by the University Act. Similarly each candidate for election

to the Board of Governors may include such a statement on related matters

falling under the jurisdiction of the Board.

Combined information from Sections (a) and (b) is limited to one page of

single spaced copy. Photos will not be included.

11111 1111111111111111111111111111111111

Students; Student Association

_V3 June 22,2006

-Pge_1

Deleted: ¶

.5..

All

nominations of

candidates through the Alumni

Association with two to be

appointed by the Lieutenant-

Governor in Council shall be

signed by not less than five

members of the Alumni

Association entitled to make

nominations.11

Deleted: 6

nominations through the Alumni

With the exception of

Association,

of single spaced typed copy

limited to one page

.1.. For the purposes of making

nominations 'Graduate' shall be

deemed to refer to those who

have completed requirements for

a degree from Simon Fraser

University or those who have

completed the Professional

Development Program at SFU or

those who complete such other

programs at SFU as Senate

may

in future designate.1I

-Page Break-

Deleted: F

June 2000

For the purposes of nominating, voting and standing for office in the election of

Vi March, 2006

E^

students to the Senate

At Simon Fraser University the Student

the Board of Governors: ?

Society

is the alma mater

society

(See University Act,

Part

1, Section 1)

1

undergraduate students" means those who

are

members of the Student

Society and

who also:

are in good academic standing and are registered in at least one

credit course in the semester in which nominations are due, or

ii)

are in good academic standing and were registered in at least one

credit course in either of the

two

previous semesters in which

nominations are due, or

iii)

are registered in a co-op work term in the semester in which

nominations are due, or

iv)

are designated by resolution of the Senate as an undergraduate

student;

not 'on

"graduate

who also:

students" means

those who

are

members of the Student

Society ?

I Deleted: an

are duly registered as graduate students ,in the semester ?

rich/ ' Deleted:

nominations are due, or

- b) a

graduate student9l

ii)

are designated by resolution of the Senate as a graduate student.

i). must not W

on leave,and'lj

must be registered

at the

Undergraduate students and graduate students are eligible to be nominated as

University as a graduate student

student members of the Senate and the Board of Governors.

throughout

the one-year

term

of ?

officeil

During the one-year term of office as a student member of the

Senate

or the

1

gra uate students and grad ?

-Page

Break

Board of Governors: ?

I ,

Deleted: G ?

]

a) ?

nde

sident; ?

:JDeleted: Ernploveeswhoare ?

Not Facult y

Members

must

semesters,maintain ?

registered status at the University for at least

two

must not withdraw, or be required to withdraw, from the 'I,'

1. For the

purposes

ii)

nominations and elections to

the

to the

all

-- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

positions whether as faculty

4 ?

There shall be at least one graduate student and one undergraduate student ,','

members

or as professional,

among the total number of students elected to Senate under

Part

7, Section i

administrative and support staff

35(2)(h) of the University Act.

14

1

?

shall

entitled

to be

candidates ?

and to vote in the

pertinent

...........................................................,

elections only if the employment

position held is likely

to be of a

---

Faculiv

Mernber

Is'

continuing engagement nature.91

-- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -'

^D leted,

etd

- - -

For the

pur

poses of nominations and elections to the Senate and to the Board

Governors by and from faculty members, only faculty members (or designate

Line

,Lneleted:

March, 2006

_V3 June 22,2006 ?

-Page) 6

electoral equivalent) employed in a manner deemed to be of a continuing

engagement nature shall be entitled to nominate, stand as candidates and to vote

in the pertinent faculty member elections to Senate and to the Board.This means

only those holding the following appointments: tenure-track instructor, assistant

professor, associate professor, or professor; or continuing lecturer, senior

lecturer, laborator

instructor, or professional librarian.

This does not include Faculty Associates, visiting faculty, teaching assistants,

tutor markers, language instructors, sessional lecturers, sessional instructors and

non-credit instructors. It also does not include post-doctoral fellows, research

assistants, research associates or persons funded on external research grants.

Continuing Part-time

Continuing part-time tenure-track and tenured faculty (instructors, assistant

professors, associate professors and professors (including faculty of post-

retirement contracts) and continuing lecturers, senior lectures, laboratory

instructors and professional librarians with appointments of 50% or greater shall

be granted the same rights as full-time colleagues holding the same rank to

nominate, stand for election and vote in the following elections: Board of

Governors, Senate, and Senate committees; elections for search committees for

chairs/ directors, deans, vice-presidents and president; elections of

chairs/directors; ratification of chairs/directors and deans (internal candidates),

recall votes for chairs /directors and deans (S.98-71).

Limited Term

Limited term faculty members holding full-time appointments of longer than one

year may participate in committee work and may stand for election and vote in

all University elections in which other faculty members participate with the

exception of Faculty College and departmental Tenure and Promotion

Committees. (Al2.05)

Continuing Employees who are not FacultyMemb

- - -For

purposes of nominations and elections to the Board of Governors b

from employees of the University who

are not

faculty members,

all persons

holding employment as professional, administrative and support staff or non-

academic staff shall be entitled to nominate.

stand as candidatesnd to vote in - - -

the pertinent elections only if the employment position held is likely to be of a

continuing engagement nature.This includes CUPE, APSA, Pol

y -Partv, and

Excluded staff, as well as research associates (R50.01), and Program Coordinators

in the Faculty of Education (Al2.06.)

This does not include Faculty Associates, visiting facuty, teaching assistants,

tutor markers, language instructors, sessional lecturers, sessional instructors and

non-credit instructors. It also does not include post-doctoral fellows, research

assistants, research associates or persons funded on external research grants.

member for more than three consecutive semesters but who does not have any

_V3 June 22,2006 ?

-Page17

include those with appointments

a) This shall

as described holding the

instructor, lecturer, assistant

professor, associate professor,

professor.91

• b) It shall not include teaching

assistants or associates, associates

of the centres, graduate

associates.'iJ

- c) At shall not include post-

doctoral fellows, or those

employed full-time funded from

external grants.']l

• d)

It shall not include sessional

lecturers.'j

e) It shall not include research

associates.9J

• f) It shall not include short

term lecturers in Continuing

Studies.1J

• g)

It shall include Laboratory

Instructors land II.l

• h) It shall not include Faculty

Associates in the Faculty of

Education appointed under

Policy Al2.06.1[

• i) It shall not include Program

Coordinators in the Faculty of

Education appointed under

Policy Al2.06.91

- j). It shall include for the

purposes of nominations,

elections and voting the positions

of professional librarians

designated by Senate under

Section 1 of the University A

equivalent positions.'lI

• k). It shall include for the

purposes of nominations,

elections and voting the [T 1)

[Deleted: 3

[Deleted:

research associates. (See Policy

• a). It shall include

R50.01).11

- b) It shall not include

Laboratory Instructors I and 1111

• c)-

It shall include PrograçT

Formatted:

Indent: Left:

0', Hanging: 1', Tabs:

[Deleted: -

j) An employee

other entitlement to vote for a member for the Board of Governors, may request

June 2000

leted:

Vi March, 2006

• in writing from the Registrar that he/she be permitted to be a candidate and/or

to vote in the election to the Board of Governors by and from members of staff

who are not faculty members. Such request shall be authorized provided service

is continuing and has remained continuous over not less than the three previous

I ?

consecutive semesters.

Part-time continuing support staff (CUPE. APSA, Poly-Party. and Excluded)

Continuing Part-time

with appointments of 50% or greater, shall be granted the same rights as full-

time colleagues holding the same t y

pe of appointment, to nominate, stand for

election and vote in the following elections: Board of Governors, Senate

committees, search committees for deans, vice-presidents and president.

I ?

- -

Ele

ction of Facufty members to the Board of Governors Or to Senate By

and From - -

{ Deleted: H

Faculties Jointly

In the election of faculty members by and from Faculties jointly, candidates

receiving the highest numbers of votes among the candidates shall be declared

elected.

To be eligible as a candidate or to vote the individual must be a faculty member.

an Individual Faculty

--------------

-fDeleted: I

In the election of faculty members by and from the Faculty of Arts and Social

Sciences to Senate, in order to be declared elected a candidate must receive a

majority of votes (at least 50% plus 1) with use of the alternative vote as defined

in the election regulations of that Faculty as approved by Senate, and winners

will be determined as outlined therein.

In the election of faculty members by and from any other ,Faculty, the candidates - - - -[

receiving the highest numbers of votes among the candidates will be declared

individual

elected.

J,. ?

-General Rgu1ations Covering Nominations and V

otin g

in the Elections to Senate and - - -

{ Deleted:

J ?

the Board of Governors and of the Chancellor and other committees using these election

procedures

The due date for nominations shall be not earlier than ten days and not later than

fifteen days following the date of the call for nominations in the case of elections

by and from the faculty members, by and from the students, and by and from

members of staff who are not faculty members. It shall be not earlier than twenty

days and not later than twenty-eight days in the case of elections by Convocation

to Senate and of the Chancellor.

2. ?

The 'date of election' shall be interpreted to mean the last date on which valid

The period for casting of ballots shall be not less than ten days nor longer than

fifteen

days in the case of elections by and from the faculty members and by and

from members of staff who are not faculty members. It shall be not less than

fourteen days nor longer than twenty-eight days in the case of elections by

Convocation to Senate and of the Chancellor. It shall be not less than two days

nor longer than five days in the case of elections by and from students.

In the regular elections to the Senate and to the Board of Governors, balloting is

to be completed not later than April 15 in any year.

-- General Regulations Covering

ethe Board of Gove rs, at all other-,- -

-[Deleted:

committees using these election procedures

When elections are being held for the position of Chancellor and for the ?

Formatted:

Indent:

a) ?

Left.

Board of Governors, a candidate may accept nomination to run for only one seat

Tabs. Not &t 0.

or office in those elections. Similarly, when elections are being held for the

position of Chancellor and for Senate, a candidate may accept nomination to run

for only one seat or office in those elections.

b) When elections are being held for the Board of Governors and for Senate

a qualified candidate may accept nomination to run for office in both those

elections.

C) ?

Candidates may not run for a seat on Senate from more than one

constituency; similarly candidates may not run for a seat on the Board of

____________________

Governors from more than one constituency ?

- - - -

however, run for seats on both

Candidates may,

a) ?

When elections are being held for the position of Chancellor and also for

the Board of Governors and

the Board of Governors or for the Senate an individual holding a Board of

Governors office or a Senate office which extends into the new term shall be

required to file with the Registrar Jis/her intent to resi

eleted:

elected in order to be a candidate in the ?

ceil

i .

. ?

may be effective for the normal date of change-over of office or earlier, but must

be filed not later than the last date for receipt of nominations for the new

election.

b) When elections are being held for the Board of Governors and/or for the

Senate, an individual holding a Board of Governors office or a Senate office

which extends into the new term shall be required to file with the Registrar

-(Deleted:

[Deleted:

be filed not later than the last date for receipt of nominations for the new

JDeleted:

In the election of students to the Senate, those students with the highest numbers

of votes shall be elected provided there is at least one student from each Faculty

and there is at least one undergraduate and one graduate student

---------------

feleted:

In the election of students to the Board of Governors, the two students with the

highest numbers of votes shall be elected.

If there is a tied vote between two candidates for one position,

the winner shall

be determined by a toss of the coin conducted by the Registrar at a time set by

the Registrar and in the presence of the affected candidates or their

representatives. Where there are more than two candidates tied for one position

there shall be an additional ballot to choose between the persons concerned.

After the ballots have been received by the Registrar, he/she shall, at the place,

day and hour fixed in the notice of election, be responsible for the opening of the

ballots, and in the presence of such of the candidates or their representatives as

officially attend, the counting of the votes for each candidate.

Where a vacancy arises in the case of an elected faculty member to Senate or to

a

ll ? th

e na 

e

?

ers

onse

cted. 

?

JPYJ',' ,

Deleted: a

Vacancies on Senate; Vacancies 

-

on

-

the Board of-Governors 

----------------------

the Board of Governors, or an elected student member to Senate or to the Board

of Governors a by-election shall be held under the same principles as pertain to

the regular election provided there is at least four months remaining in the

unexpired term at the time for call for nominations.

Where a vacancy arises in the case of an elected faculty member, or an elected

student member, or an elected employee of the University who is not a faculty

member to the Board of Governors, a by-election will be held under the same

principles as pertain to the regular election provided there is at least four months

remaining in the unexpired term at the time for call for nominations.

- -.

--- be away for nore than one seme

3t ---- Any Senate member who plans to

?

ster

-

an-

-

inform the Secretary of Senate in order that a substitute may be elected for the

period of the absence from Senate.

- - -

Where a vacancy arises in the case of a member of convocation elected to Senate

the remaining convocation senators shall constitute a nominating committee to - -

bring forward at least two names for each such vacancy and Senate shall decide

Deleted: along

with a list of

those declared elected.

[Deleted: ,by letter,

Deleted: These tallies are also

to be publicly posted by the

Registrar

Deleted: .6..

After the ballots

have been received by the

Registrar, he/she shall, at the

place, day and hour fixed in the

notice of election, be responsible

for the opening of the ballots, and

in the presence of such of the

candidates or their

representatives as officially

attend, the counting of the votes

each candidate.1J

leted:

---------

Page Break --- ------

[Deleted: L

In the case of a vacancy of a

member appointed under Section

34(j) replacement can be only

under that secfion.fi

[Deleted: 4

[Deleted: one semester or more

[Deleted: 5

[Deleted: June

2000

[Deleted: Vi

March, 2006

requested within ten clays or the announcement or the results to me candidates.

The ballots may be destroyed after ten days following the recount periodl,"

candidatesdeclared elected are to be recorded in the Minutes of Senate The

—

Registrar is to inform all candidateof the number f

-

v otes cast for each - - -

candidate.,.

V3 June 22,2006

-Page2O

by ballot vote the candidate or candidates selected. It shall be required that there

Deleted:

to the Senate and the

be at least four months in the unexpired term at the time for call for nominations.

Board ?

Alibi

frmatted: Font: Bold

There is to be a standing committee of Senate, the Electoral Standing Committee, to ?

Left

oversee the conduct of e1ectionshich

-- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

- -

- - - - - - -

PageBreak

- -

I , ?

----------------------------------------- ?

Foxatted:

Left

Fobe taken from the Universiy Act Section