S.
I
S
S.
SFU
BOARD OF GOVERNORS
S.07-83
MEMO
Strand Hall 3186
ATTENTION
Senate
Simon Fraser University
FROM
Alison Watt, Director, University Secretariat
8888 University Drive
Burnaby BC V5A
iS6
RE
Review of Revision of B10.06 Presidential Search Procedure
Canada
DATE
May 31, 2007
tel
604.291.4644
fax
604.295.4860
At the end of the 1999/2000 Presidential Search, the Search Committee recommended that the
Presidential Search Policy should be reviewed before another Presidential Search is required.
The Board of Governors recently asked its Governance Committee to review this policy now,
well before a new Search is required. Dr. Betty Schellenberg, the 2095/07 Vice-Chair of Senate,
. has been participating in this review at the request of the Board of Governors, since Senate and
the Board of Governors share the responsibility for approving the search procedures for the
President.
The Governance Committee has completed a review of the Presidential Search policy and has
prepared a draft revision which has been reviewed by the Board. The draft revision is now being
forwarded to Senate for information.
After the Senate meeting on 11 June, the draft policy will be circulated to the community for
comment until the end of July. The comments will then be reviewed by the Governance
Committee, further revisions may take place, and the final revision of the policy will return to
Senate and the Board of Governors for approval in the Fall of 2007.
Attachment
S
SIMON FRASER UNIVERSITY
THINKING OF THE WORLD
PROPOSED REVISION OF B 10.06 — PRESIDENTIAL SEARCH POLICY
Presidential Search Committee
Members
Chair of the Board of Governors (or
designate) shall chair the Committee
2 Members, Board of Governors
Appointed by Chair normally from OIC members
Vice-President or Associate VP
Selected by the Vice-Presidents
3 Faculty Members
Elected by and from the faculty members jointly with no
more than one to be elected from any Faculty.
2 Deans
Selected by the Deans after faculty members have been
elected
1 Employee
Elected by and from full-time employees who are not
faculty members
2 Undergraduate Students*
Elected by and from undergraduate student body
1 Graduate
Student*
Elected by and from graduate student body
President of Faculty Association or designate
President of Student Society or designate*
President of Alumni Association or designate
*
In the event that a separate Graduate Student Society is established, the student membership on the committee will
be changed to: 2 students elected by and from students, and the President (or designate) of the SFSS and the
President (or designate) of the Graduate Student Society.
Terms of Reference
1.
The Search Committee is advisory to the Board of Governors, and shall:
1.1
receive from the Board of Governors a statement of the leadership qualities sought in the new
President, a
date
by which the Board expects to receive recommendations from the Committee
and any preference as to the number of candidates to be submitted to the Board.
1.2
carry out a review of institutional needs and objectives, consult with the University community on
the qualities sought in the new President, and prepare a position profile for use in the search.
1.3
issue a call for nominations and applications, and search out suitable candidates for the position,
including encouraging applications from the equity-designated groups;
1.4
keep a record of the search process;
1.5
draw up a short-list and interview the top-ranked candidates;
1.6
establish such further operational procedures as are required to ensure that the most suitable
candidate(s) are being recommended;
1.7
bring to the Board within the requisite time, one recommendation or ranked recommendations
for appointment to the position which have the clear support of the Committee.
.
.
.
a.
2.
Committee procedures
2.1
The search procedure shall usually begin no later than 15 months prior to the expected date of the
appointment.
2.2
The Senior Director, Student Enrollment and Registrar shall be responsible for conducting
elections for Search Committees.
2.3
A quorum shall be 60% of the membership of the Committee.
2.4
The Committee shall elect a Vice-Chair from among its members by the time the position profile
has been completed.
2.4
The
Freedom of Information and Protection of Privacy Act of
B. C.
applies to all aspects of this search.
All members of the Search Committee are expected to maintain the information discussed by the
Committee in confidence.
2.5
If a member of the Search Committee becomes a candidate for the position being searched, s/he
shall resign from the Committee.
2.6
In the event of a real or perceived conflict of interest that could compromise or be seen to
compromise the member's judgment of the candidate(s), s/he shall disclose the nature of that
conflict to the Chair of the Committee in sufficient detail to enable the Chair to determine
•
whether the member should resign from the Committee.
2.7
If a member of a Search Committee leaves the Committee prior to the formation of the short-list,
the Chair may appoint a replacement from the same constituency. Thereafter no substitutions may
be made.
2.8
Committee members are expected to participate fully in the interview process. In the
case of absences, the Chair may rule that a member ineligible to participate further in
the work of the committee.
Interpretation
Questions of interpretation or application of this policy or its procedures shall be referred to
the Chair of the Board of Governors and the Vice-Chair of Senate, who will jointly make a
decision which shall be final.
PSC revision 18aprO7.doc
3.
EXISTING POLICY
PRESIDENTIAL SEARCH COMMITTEE
,
SIMON FRASER Date
UNIVERSITY
July 27, 1995 Approved by Board
September 18, 1995 Approved by Senate
Policies and Procedures
Revision Date
Appendix-Approved by Board May 28, 2004 and by
Senate June 7, 2004
Policy Amended and Approved by Board March 28,
2007
Members
Conditions
Chair of the Board of
Chair
Governors or designate
2 Members, Board of
Appointed by Chair normally from OIC members
Governors
Vice-President or Associate Selected by the Vice-Presidents
VP
3 Faculty Members
Elected by and from the faculty members jointly with
.
Number
B
10.06
Revision
No.
A
no more than one to be elected from any Faculty.
Selected by the Deans after faculty members have
been elected
Elected by and from full-time employees who are not
faculty members
Elected by and from undergraduate student body
Elected by and from graduate student body
2 Deans
1 Employee
2 Undergraduate Students
I Graduate Student
President of Faculty
Association or designate
President of Student
Society or designate
President of Alumni
Association or designate
.
The Board's Charge to the Committee:
a.
The Board will provide the Committee with a statement of the leadership qualities sought in the new
President.
b.
The Board will set the date by which it expects to receive recommendations from the Committee.
c.
The Board will express a preference as to the number of candidates to be submitted.
d.
The Board will instruct the Committee to rank the names and to provide relevant documentation to
the Board.
0
It
Terms of Reference
1.
The Committee is empowered to search out candidates for the Presidency and make
recommendations to the Board. The University community will be canvassed and everyone will be
encouraged to assist in the recruiting of candidates. The search committee will screen all
candidates and prepare a short list for presentation to the Board of Governors who will select the
President.
2.
The Committee will carry out a review of institutional needs and objectives.
3.
The Committee will submit an estimated budget for the search proceedings to the Board for
approval.
4.
The Committee will develop selection criteria for submission to the Board for approval.
5.
The Committee will endeavour to present unanimous recommendations to the Board but, if it
cannot do so, the recommendations should have the support of at least 11 members of the 16-
member Committee.
Approved by the Board of Governors on July 27, 1995 and by Senate on September 18, 1995
Appendix - Review of the President Prior to Re-Appointment
1.
Re-Appointment Review Process
1.1
The Board of Governors shall first decide, following appropriate consultation, whether the Board
•
is willing to consider re-appointment of the incumbent, and shall then determine whether the
incumbent is willing to consider re-appointment.
1.2
If the response to either of these questions is in the negative, the search process will begin
without delay with the establishment of a Presidential Search Committee. If the response to both
questions is positive, a Re-appointment Review Committee will be established to review the
incumbent's performance with the membership listed in 2. below. The review will include meeting
with the incumbent and broad consultation across the University, with the Vice-Presidents and
Deans, and with appropriate external constituents. If the committee is satisfied with the results of
the review, it may recommend reappointment.
1.3 The review shall be undertaken expeditiously, normally within a two-month period. Care must
be taken during this period to ensure that the incumbent's ability to carry out his/her responsibilities
is not undermined by the process.
1.4 The quorum for the Review Committee will be 50% + 1. The decision of the committee shall be
made by a simple majority vote, and will be forwarded to the Board of Governors.
S
6.
2. Re-Appointment Review Committee Membership
Members
Conditions
Chair of the Board of
Chair
Governors (or
designate)
2 Members, Board of
Appointed by the Chair, normally from OIC members
Governors
1 Student Member of
Appointed by the Chair
the Board
1 Vice-President or
Selected by the Vice-Presidents and Associate Vice-
Associate Vice-
Presidents
President
2 Faculty Senators
Elected by and from Senate
I
Dean
Selected by the Deans after faculty members have been
elected
I
Employee
Selected by the Employees' Council
I Student Member
Elected by Senate (a graduate student, if the Student
Board member is an undergraduate, and vice versa if the
Student Board member is a graduate student)
If the Re-Appointment Review Committee's deliberations do not result in the re-appointment of the
President, a Presidential Search Committee would be formed as provided in the Policy B 10.06. Approved
by the Board of Governors on May 28, 2004 and by Senate on June 7, 2004
Interpretation
Questions of interpretation or application of this policy or its procedures shall be referred to the Chair of the
Board of Governors and the Vice-Chair of Senate, who will jointly make a decision which shall be final.
.
A,
