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S.07-49
SIMON FRASER UNIVERSITY
For Information
MEMORANDUM
OFFICE OF VICE-PRESIDENT, RESEARCH
TO: Members of Senate
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FROM: B. Mario Pinto
RE: Senate Library Committee ?
DATE: February 13, 2007
Annual Report 2005/06
For your information, please find the annual report for the Senate Library Committee
attached.
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Simon Fraser University
SENATE LIBRARY COMMITTEE
Annual Report for 2005/06
Senate Library Committee Membership, 2005/06
Ex-Officio Members
Mario Pinto, Chair, Vice-President, Research
John Waterhouse, Vice-President, Academic
Joan Collinge, Dean of Continuing Studies designate
Jon Driver, Dean of Graduate Studies
Elected Members
Jennifer Chang (Faculty Member - Business
Administration)
Gordon Coleman (Librarian) to May 31/05
Peter Dickinson (Senator at Large)
Carole Gerson (Faculty Member - Arts)
Norbert Haunerland (Senator at Large) to May
31/05
Michael Hayes (Faculty Member- Health
Sciences)
Igor Herbut (Faculty Member - Science)
Ariel Hornstein (Graduate Student)
Pat Howard (Faculty Member- Applied
Sciences)
Senate Library Committee Meetings
Lynn Copeland, University Librarian
Todd Mundle, Associate University
Librarian (non-voting)
Mark Jordan (Librarian)
Marcia McInnes (Undergraduate Student Alt.)
Rob McTavish (Graduate Student Alt.)
Lynne Quamiby (Faculty Member - Science) to
May 31/05
Sara Rozell (Senator at Large) to May 31/05
Daniel Say (Library Staff)
Camilla Sears (Graduate Student) to May 31/05
Trevor Tombe (Undergraduate Student) to May
31, 2005
Jan van Aalst (Faculty Member - Education)
Peter Williams (Senator at Large)
The Senate Library Committee met 4 times (April 4, 2005; June 7,
2005;
October 3,
2005;
December
5,
2005) during the
2005/06
fiscal year. Meeting highlights include:
Articles on Course Reserve
The Library proposed that it follow a trend set at other university libraries in making the online format
the default choice for reserve articles. The benefits to students are 24/7 access to articles without theft
or vandalism. The Library will also be able to redeploy the staff time currently spent processing,
circulating, shelving and maintaining print copies. This change will not take effect until notifying
mechanisms are in place. The Committee agreed that the Library should pursue this initiative.
Campus Campaign Appeal - Library Project
The Library participated in the Campus Campaign Appeal to raise funds for an improved casual seating
area on the 3 d
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The Library fundraising drive raised over $10,800 which was matched with
Library endowment income funds.
Senate Library Committee Annual Report 2005-06 ?
Page 1
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Collection Allocation Update
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In June of 2000 the Library Collection Budget Allocation Task Group produced a report on the
collection budget allocation amongst subject areas. The allocation was to be reviewed in 2005. Gwen
Bird circulated an update report that provided a review of the Library's progress in implementing the
recommendations of the 2000 report and an explanation on the changes in the environment since 2000.
Feedback to the Library through the Senate Library Committee, FALUC, SCILUC, and departmental
library representatives indicates that collection allocations are now meeting real and perceived campus
needs. It was agreed that it is not necessary to undertake another detailed allocation review at this time
but that the Library will continue to report back to the SLC on collections allocations.
Collections Policy Statement
The Library drafted a Collections Policy Statement and asked for comments or suggestions. There
were questions about greater inclusion of Canadian writers, Canadian university presses and books
written by SFU faculty. It was acknowledged that more Canadian titles could be acquired, but many of
the subject areas are not normally carried by the Library. The SFU Bookstore does a good job of
informing the Library about SFU authors, but more effort could be made to seek out authors.
MOTION: Moved by Lynn Copeland; seconded by Peter Williams that "The Draft Collections
Policy Statement be approved." MOTION CARRIED UNANIMOUSLY
Fixed Renewal Date Recommendation
The current formula for determining renewal dates for library materials borrowed on semester loans,
results in calendar dates which vary each semester according to the exam period. In order to make the
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renewal dates more consistent for library users, the Library proposed the following change:
Set three dates example: March 31 , July 31 and November 30
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which are consistent every year and
eliminates confusion.
MOTION: Moved by Lynn Copeland; seconded by Jon Driver that "The Library has been given
permission to make a change to the Loans Policy - Renewals (Policy #5). Semester loan material
may be renewed starting on a fixed date each semester (March 31, July 31 or November 30)".
MOTION CARRIED UNANIMOUSLY
Graduate Student Meeting Space
At the request of the Committee, the Library designated a Bennett Library first floor meeting room for
graduate students to use. The room can hold 6-10 students. The room will be coordinated through the
Graduate Studies Office.
Library Support For Courses Moving Between Campuses
Lynn Copeland summarized a report submitted which outlined problems that occur when new
programs or courses are not identified by location. This situation makes it difficult to determine which
books or materials to order, because each library has a different basic collection. Jon Driver indicated
that the process for graduate programs will be reviewed. The issue will also be discussed in a broader
context at a future Dean's Council meeting.
Student Learning Commons
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Plans for the Student Learning Commons were presented. The Library will be working closely with a
large amount of campus organizations to benefit the students through workshops, peer support and
academic support programs. It will open in September 2006 and in order to make room for the Student
Senate Library Committee Annual Report 2005-06
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Learning Commons, the
3rd
floor of the Bennett Library will be reorganized. The Committee agreed
that the Library should pursue this initiative.
Library Penalties Appeal Committee Report 2005/2006
The
fine
Library
appeals .
Penalties Appeal Committee met once during the 2005/2006 fiscal year to consider patron
At the November 9, 2005 meeting, the Committee members present included the following:
Peter Dickinson, Senator, Chair
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Peter Williams Senator
Mark Weiler, 6iadKWie Student Representative
Also in attendance: Sherrie Sutcliffe - Supervisor, Loans Division
Thyra Mulder - Team Leader, Loans Division
Regrets: ?
Sean Magee - Under Graduate Student
Diane Wu - Under Graduate Student (Alternate)
Laurine Harrison, Ombudsperson
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Recording Secretary: Sylvia Richardson
Two appeal cases were heard as outlined below:
Category of Type of Fine
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Amount
Borrower ?
of Fine
Alumnus
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Overdue fines
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$61.00
(Adjusted
amount from
original fine
of $213.00)
Alumnus ?
1 replacement charge and
$97.95
overdue fines
Decision
Appeal denied - The committee
unanimously denied any further
reductions and recommended the
$61.00 be paid in full.
The committee unanimously granted a
reduction in charges, in the amount of
$25.00,
by voiding the overdue fines.
The committee recommended that the
balance of
$72.95
(replacement and
processing fees) be paid in full.
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Senate Library Committee Annual Report 2005-06
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