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ATTENTION
Senate
FROM
Bill Krane, Chair
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Senate Committee on Undergraduate Studies
DE Grade Wordin g
ISCUS 08-
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October 3, 2008
For information:
Acting under delegated authority at its meeting of October 2, 2008, SCUS
approved the following:
Change to the DE Grade wording to clearly explain its procedure and intent.
Rationale:
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The existing process as described in
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the calendar for the DE grade is confusing
for students and faculty and does not appear to be expedient in situations
requiring decisions on grades. The changes clarify and streamline the process to
be effective September 2009.
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SIMON FBASEn UNIVERSITY
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THINKING OF THE WORLD
SCUS 08-40
MEMO
Registrar's Office
8888 University Drive
Burnaby B.C.
V5A 1S6
3000 Maggie Benston Building
Phone 778-782-5350
Fax 778-782-5732
ATTENTION Bill Krane, Chair Senate Committee on Undergraduate
Studies
FROM Kate Ross, Registrar and Senior Director Student Enrollment
RE Deferred Grade wording change
DATE September 24, 2008
The existing process as described in the calendar for the DE grade is confusing for students and
faculty and does not appear to be as expedient in situations requiring decisions on grades. We are
proposing to clarify and streamline the process as outlined in the new calendar entry below and ask
that SCUS approve the change effective September 2009.
The
Current
DE
Calendar
notation will
Entrybe
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given when a physician's certificate or other document substantiating a
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request for deferment on medical or compassionate grounds is received by the registrar or the chair
of the department concerned within four days of the date from which the final examination was to
have been written, or when the course instructor wishes to defer submitting a final mark pending
completion of further work by the students. The DE notation must be submitted by the instructor
with a recommended length of deferral and approved by the chair. All unchanged DE notations
will be converted automatically to F after the fifth day of classes of the term immediately.
following the one in which the notation was awarded. In exceptional cases, an extension may be
granted by the department chair upon petition by the student.
Proposed Calendar Entry
DE Grades
The DE notation will be given by the instructor when notice is received from the studentrwithin 24
hours after the final examination date or final course work submitted. Within four days the student
must also submit a physician's certificate or other document substantiating a request for deferment
on medical or compassionate grounds. All unchanged DE notations will be converted
automatically to 'F' 21 days after the grade deadline. In exceptional cases, an extension may be
granted by the instructor upon petition by the student. This extension must be submitted by the
instructor in writing to the Registrar's office with a recommended length of deferral and approved
by the chair.
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