To: ?
Senate
From: ?
Jonathan Driver
Dean of Graduate Studies
Subject:
Minor calendar changes [GS2007.38]
Date:
?
30th November 2007
cc: ?
Barry Williamson
The following changes are recommended by SGSC in order to clarify Graduate General
Regulations and the Graduate Fees section of the Calendar. All of these changes are designed to
make explicit the current administrative practices. I therefore recommend the following motion:
That Senate approve the following changes to Graduate General Regulations and Graduate
Fees administration
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1) Add the underlined sentence to Graduate Regulation 1.4.3,so that it now reads:
1.4.3 Continuity of Enrollment
Students in per term fee programs are required to enroll in every term until all requirements for the
degree have been fulfilled. This includes students enrolled on leave. A student who does not enroll
is considered to have withdrawn from the University. (See 1.8.4 for regulations on student leave.)
Students in per credit fee programs enroll only in those terms in which they are taking courses or
working on other requirements, such as, a project or field exam. A student in a per credit fee
program who does not enroll in at least one of three consecutive terms is considered to have
withdrawn from the University. Enrollment in an under
g
raduate course or audit course only does
not satisf
y
the requirement for continuity of enrollment.
2)
Add the underlined paragraph to Graduate Regulation 1.4.6, so that it now reads:
1.4.6 Course Audit
Graduate students may audit graduate courses, with permission of the instructor, senior supervisor
and graduate program chair of the student's department. Such audits are recorded as AU on the
student's transcript.
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Prior to enrollment, the student and instructor must agree on the requirements for auditing the
class. These requirements must include regular attendance at class meetings, completion of
readings and participation in class activities.
Courses audited by students will not count towards degree requirements.
A student may chan
g
e enrollment status in a course from audit to regular enrolment, or from
regular enrolment to audit until the deadline for late enrollment for the term. Normall
y
, no further
change in enrollment status will be permitted after that date.
3) Add the underlined paragraph to Graduate Regulation 1.7.6 so that it now reads:
1.7.6 Courses in Master's and Doctoral Programs
A graduate student may apply to take one or more courses at another university for credit towards
a degree at Simon Fraser University under the following conditions.
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a)
Such applications shall be made at least one month before the course/courses start and shall
be approved by the student's supervisory committee and graduate program committee and
be sent to the Dean of Graduate Studies for final approval.
b)
While taking a course/courses at another university under these provisions, the student shall
maintain normal enrollment at this University, not enrollment on leave.
c) Transfer credit is not used in the calculation of the cumulative grade point average.
4) Change Graduate Regulation 1.12.4
From:
1.12.4 Readmission
A student who did not complete the degree requirements within the maximum time, and who was thus
required to withdraw, may be admitted for one term only to complete those requirements. The term of
readmission may be no later than the ninth term after the one in which the student withdrew from the
Program. The student applies for readmission to the relevant graduate program committee, who will make a
recommendation to the dean of graduate studies. Final approval for readmission is by the dean of graduate
studies. Readmission decisions may be appealed in the same way as admission decisions (see 1.16.3).
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To:
1.12.4 Readmission
Students who have withdrawn from their program and have not reached their maximum time can be
readmitted to complete their degree requirements. Students who have reached their maximum time, did not
complete
the de
g
ree requirements, and thus were re
q
uired to withdraw, can apply for readmission for one
term onl
y
to complete those requirements. The term of readmission may be no later than the ninth term after
the one in which the student withdrew from the Program. The student applies for readmission to the
relevant graduate program committee, who will make a recommendation to the dean of graduate studies.
Final approval for readmission is by the dean of graduate studies. Readmission decisions may be appealed
in the same way as admission decisions (see 1.16.3).
Students who have not been withdrawn but have reached their maximum time can request an extension for
one term to complete their degree requirements.
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5) Under Graduate Fees, change Extension and Readmission so this it now reads:
Extension and Readmission
Students in per-term fee programs
All students enrolled for a one term extension beyond the maximum time limits of their program pay the
full per term fee.
All students readmitted for one term to complete their degree requirements (see "1.12.4 Readmission" on
page 233) pay the full per term fee.
Students in per-credit fee programs
Students enrolled for a one term extension beyond the maximum time limits of their program, or readmitted
for one term to complete their degree requirements (see "1.12 Readmission"), pay the per-credit fee
applicable to their cohort.
All students pay a $100.00 Reinstatement fee and a $75.00 application fee for readmission.
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3.
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6)
Under Graduate Fees change Refunds so that the first section (Withdrawal from Program) now
reads:
Refunds
Withdrawal from Program
If a student withdraws from thegraduateprogram without completing the degree before the end of the term
or withdraws from the term, refunds will be calculated from the date the student officially notifies the
Director of Graduate Admissions and Records in writing of his/her withdrawal from the term and/or from
the University. Withdrawal in the first month of the term will result in a refund of 75% of the tuition fees
and in the second month of the term a refund of 50% of the tuition fees. No other refund will be made.
7)
Under Graduate Fees change Refunds so that the fourth section (Course Drop) now reads:
Course
Students
drop
in per-term
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fee programs are not eligible for refunds if they drop one or more courses.
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Students in per credit fee programs who drop a course in the first month of the term will receive a 75%
refund of tuition fees for that course and 50% in the second month of the term. No refunds will be given for
courses dropped after that date.
(NB the final paragraph of this section in the current regulations is now dropped).
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