SF

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For Information

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OFFICE OF THE VICE—PRESIDENT, RESEARCH

B. Mario Pinto,

Ph.I1

Vice-President, Research

Professor of Chemistry

MAILING ADDRESS

8888 University Drive

Burnaby BC Canada

V5A iS6

TEL:

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8.782.4I52

FAX:

778.782.4860

vpres@s&ca

wwwsfii.calvpreseaxch

ATTENTION Members of Senate

FROM B. Mario Pinto, Vice-President, Research

RE Senate

Library

Committee Annual Report

DATE Auaust 24. 2009

Please find attached the annual report for the Senate Library Committee.

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SIMON FRASER UNIVERSITY

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THINKING OF

THE WORLD

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Simon Fraser University

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Annual Report for 2008/09

Terms of Reference

1.

Advises the University Librarian on matters relating to the operation of the Library and the liaison

between the Library and academic departments and programs. The areas of advice include the

following:

• monitoring the continuing response to the Library Review Report recommendations and

organizing subsequent reviews every five years

• liaison between the Library and academic programs

• establishing collections priorities

• review of Library performance data

• review of major changes in Library systems or operations

2. Advises the Vice President, Research on matters relating to the size of the Library budget.

3.

Approves guidelines for the allocation of the Library materials budget between various fields of

instruction and research.

4.

Recommends changes in rules and regulations for the operation of the Library, such as the Loan

Policy.

5. Reports to Senate annually concerning its activities and the operation of the Library.

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Meetings Held

The Senate Library Committee met 3 times during 2008/09:

June 23, 2008

November 3, 2008

March 2, 2009.

Collections Budget

The 2008/09 Library Materials Budget was presented. The Library sustained a modest cut to the collection budget

but this was alleviated by a deliberate $250,000 surplus carry over from the 2007/2008 budget. As such the Library

was able to avoid cancelling serials or other unduplicated content for the coming year. However if the allocation for

Library collections is not increased over the next few years the Library will be required to cancel journals and reduce

monograph orders.

In allocating the budget, several principles were applied including:

• Serial allocations were set based on increases of 7% over the previous year's expenditures in Science,

Health and Applied Science, and

5%

over the previous year's expenditures in all other areas.

• Continued migration ofjournals received in both print and online formats to online-only for 2009 should

result in a savings of over $80,000.

Implication of 2008/2009 and 2009/2010 Cuts On Library Services and Collections

The Library took a

5%

cut on its budget for the 2009/2010 year. The Library budget is split up between Operating

(55%)

and Collections (45%) and has a list of budget principles it adheres to when making decisions on budget cuts.

With the lack of a needed 4% to 6% increase to maintain status quo for collections combined with a weakened

Canadian dollar and the added

5%

cut to the existing budget, the buying power of collections will reduced by

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$1,619,776. To

assist in the planning and implementation of allocating the collection budget shortfall an Allocation

Advisory Committee as a subcommittee of the Senate Library committee was established. This committee consists of

faculty representatives from each Faculty (including new faculties), a grad representative, an undergrad representati

2 liaison librarians, Lynn Copeland and Natalie Gick. Their work will take place over the summer of 2009 before the

normal journal renewal period which takes place in September.

On the operating side of the budget, line adjustments and cutbacks, elimination of vacant and filled positions assisted in

meeting the reduced budget total.

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Year Plan

As part of the Library's 3 Year Plan, work continues on issues such as enhancing scholarly communication,

continuing collection development, supporting research and physical space.

Campus Campaign

Library staff and Alumni raised over $10,000 for a casual seating area on the

6th

floor. This translates to $30,000+ with

matching funds from Library and Alumni.

Senate Library Committee Membership, 2008/09

Mario Pinto, Vice-President, Research (Chair)

John Waterhouse, Vice-President, Academic (to August 31, 2008)

Jon Driver, Vice-President, Academic (starting September 1, 2008)

Lynn Copeland, University Librarian

Jon Driver, Graduate Studies (to August 31, 2008)

Wade Parkhouse, Graduate Studies (starting September 1, 2008)

Jennifer Chang, Business Administration

Joan Collinge, Continuing Studies

Kitty Corbett, Health Sciences

Murtaza Dhanani, Undergraduate Student

Glenn Chapman, Senator at Large

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Roberta Dunlop, Science

Haul Erhan, Applied Sciences

Daniel Laitsch, Education

Adam Lein, Graduate Student

Daniel Leznoff, Senator at Large

Graham Lyons, Graduate Student (alternate)

Scott Mackenzie, Librarian

JJ McCullough, Undergraduate Student (alternate)

Daniel Say, Library Staff member

Stephen Steele, Arts and Social Sciences

Gwen Bird, Associate University Librarian (non-voting)

Elaine Fairey, Associate University Librarian (non-voting)

Natalie Gick, Associate University Librarian (acting) (non-voting)

Todd Mundle, Associate University Librarian (non-voting)

Brian Owen, Associate University Librarian (non-voting)

Angela Raasch, Recording Secretary

Senate Library Committee Annual Report 2008-09?

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Library Penalties Appeal Committee Report 2008/2009

The Library Penalties Appeal Committee did not hold a meeting during the 2008/2009 fiscal year. The

meeting which is usually held in the fall semester was cancelled due to the fact that there were no appeals to

be reviewed.

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Senate Library Committee Annual Report 2008-09?