S-09-118
OFFICE OF THE VICE-PRESIDENT, ACADEMIC AND PROVOST
8888 University Drive, Burnaby, BC ?
TEL: 778.782.3925
Canada V5A 1S6 ? FAX: 778.782.5876
MEMORANDUM
ATTENTION
Senate ?
DATE
October 13, 2009
FROM
?
Jon Driver, Vice-President, Academic and ?
PAGES
1/1
Provost, and Chair, SCUP
RE:
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Suspension of Admissions and Program Termination Process (SCUP 09-42R)
At its October 7, 2009 meeting SCUP reviewed and approved the pro'ess for
and Program Termination.
www.sfu.ca/vpacademic
of Admissions
Motion
That Senate approve the process for Suspension of Admissions and Program Termination.
c: S. Dench
•
.
SIMON FRASER UNIVERSITY
?
THINKING OF THE WORLD
SIMON FRASER UNIVERSITY ?
Suspension of Admissions and Program Termination
From time to time, it may be necessary to suspend admissions to a program or
terminate a program. Such proposals must be comprehensively documented in
order to ensure that all consequences have been investigated thoroughly.
A proposal to terminate a program or to suspend admissions to it may be initiated
by a Chair, Director or Faculty Dean, or by a Department, School, or Faculty (or
committee thereof), but will be submitted for consideration from the governing
bodies described below by the appropriate Faculty Dean.
Normally, a program will not be recommended for termination unless (a) there are
no students currently enrolled in the program, or (b) admissions to the program
have been suspended for at least two semesters.
Committee Approvals Required
A proposal to suspend admissions to a program will be considered by the following
committees:
• SCUS or SGSC
• SCUP
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A proposal to terminate a program will be considered by the following committees:
SCUS or SGSC
• SCUP
• Senate
• Board of Governors
Prior to a proposal being forwarded to SCUS or SGSC by a Faculty Dean, there must
be consultation with appropriate Departmental, School and/or Faculty committees.
In some circumstances, the university may be required to consult with the Ministry
responsible for post-secondary education.
Recommendations to terminate programs that have remained in the SFU Calendar
but have no enrolled students may be considered for fast-tracking directly to the
Senate level upon request of a Faculty Dean to the Vice-President Academic.
.
I.
Format for the Proposal
Proposals to suspend admissions or to terminate a program must present the
rationales in a clear and comprehensive manner. Proposals must provide sufficient
information to allow all committees to fully understand the rationales for and
consequences of suspension or termination, so as to meet SFU's standard of open,
accountable, academic governance.
The proposal to suspend admissions to a program must include the following:
1. All impacted credentials, levels and categories of the degree, and specific
discipline or field of study;
2. Location of the program;
3. Faculty(ies), Department(s), or School(s) offering the program;
4. Proposed date for suspension;
5. Reasons for suspension of admissions, such as:
a. Insufficient resources
b.
Lack of enrollment demand
c.
Curricular issues
d. Inability to provide appropriate educational environment and/or
supports
6. Plan for suspension, including:
a. Steps taken to consult with students
b. Steps taken to consult with impacted instructors and staff
c.
Steps taken to ensure students in the program have the opportunity to
complete the program
d. Confirmation of consultation with other impacted departments and
Faculties
7. Draft Calendar entry detailing suspension of admissions to the program;
8. Name, title, phone number and email address of the institutional contact
person in case more information is required (normally, the Dean of the
Faculty in which the program is housed).
Suspension of admissions to a program does not necessarily result in the
termination of a program, and may be for a variety of reasons as indicated in point
#5, above.
The proposal to terminate a program must include the following:
1.
All impacted credentials, levels and categories of the degree, and specific
discipline or field of study;
2.
Location of the program;
3.
Faculty(ies), Department(s), or School(s) offering the program;
4. Anticipated final dissolution date;
5.
Reasons for termination of the program, such as:
a.
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a. Insufficient financial resources
b.
Lack of enrollment demand
c.
Curricular issues
6. Plan for phasing-out of program, including:
a.
Steps taken to consult with students
b.
Steps taken to consult with impacted instructors and staff
c.
Steps taken to ensure students in the program have the opportunity to
complete the program
d.
Description of the reallocation of any remaining program and
associated resources when program is terminated
e.
Confirmation of consultation with other impacted departments and
Faculties
f.
Impacts on and/or reorganization of curriculum in cognate disciplines
g.
Timeline of activities
7. Name, title, phone number and email address of the institutional contact
person in case more information is required (normally, the Dean of the
Faculty in which the program is housed).
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