S.09-43
OFFICE OF THE VICE—PRESIDENT, RESEARCH
B. Mario Pinto,
Ph.D
I
ATTENTION Senate
Vice-President, Research
?
r
Professor ofCheniistry ?
I FROM B. Mario Pinto, Vice-President, Research
MAILING ADDRESS
8888 University Drive
Burnaby BC Canada ?
RE
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Policy A 13.05 Search Committees for Deans - Revision
V5A iSo
TEL: 778.782.4152 ?
DATE February 12, 2009
FAX:
778.782.4860
In 1999, Senate and the Board of Governors approved the search committee
wwwsfsLca/vpresearch
procedures
for
the University Librarian. Several years ago, the position of
University Librarian was also made a Dean, but the search procedures were
never incorporated into Policy A 13.05 Search Committees for Deans.
S
Attached is a proposed addition to A
13.05
covering the inclusion of the Dean of
Library Services/University Librarian. It has been updated from the 1999
version of that position's search committee and process to bring it in line with
current search procedures, and the committee membership has been adapted
following advice from the Senate Committee on Agenda and Rules, comments
at Senate, and input from the Faculty Association.
The revision of today's date contains the following changes:
a) the term of appointment is now listed on page 1 and not under the Terms of
Reference of the Search Committee.
b) the vacation reference has been removed.
.c) the conditions of membership of the two additional persons has been
amended to include "to ensure appropriate gender and disciplinary
representation." which is intended to ensure that the Search Committee has
representation from major users of the Library.
d) the Library Professional staff representation will be set at two members (as
before) rather than one member as had been suggested earlier.
Motion
That Senate approve and recommend to the Board of Governors the
revised Search Committee policy for the Dean of Library
Services/University Librarian, dated 11 February 2009, for inclusion in
0 ?
Policy A 13.05.
S
SIMON FRASER UNIVERSITY
?
THINKING OF THE WORLD
.
Search Committee for the Dean of Library Services/University Librarian
Members
Conditions
Vice-President, Research
Chair
Two Deans
Selected by the Deans. (At least one
must be a Faculty Dean. The
incumbent Dean is excluded from
membership.)
Four Faculty Members
Elected jointly by and from the faculty
of the University, except that a Faculty
cannot have more than one faculty
representative.
One Graduate Student
Selected by the Graduate Student
Society.
One Undergraduate Student
Selected by the SFSS.
Two Librarians
Elected by the Librarians. [At least one
shall be a Librarian 4 or 5.1
One Member of the Support Staff
Elected by the support staff of the
Library.
Up to two additional persons
Selected by the Vice-President,
Research to ensure appropriate
gender' or disciplinary representation.
A quorum shall be 60% of the membership of the Committee.
The term of appointment shall normally be five years. An individual may be re-
appointed through the process described in this document.
No later than 10 months before the expiration of the Deans term of office, the Vice-
President, Research shall initiate formation of the Search Committee for the Dean of
Library Services. In the event the Dean leaves the position prior to the expiration of the
term of office, a Search Committee shall be constituted as soon as possible.
'While appropriate gender representation will be expected to vary, search committees should have at least 20% of
their members from each gender.
Draft revision of PoLicyA13.05
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11 February 2009
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Page 1
Search Committees for Deans
The Registrar shall be responsible for conducting elections forth e Search Committee.
Terms of Reference
1. Stage One:
The Committee shall review the incumbent's performance where that individual
is eligible for and seeking re-appointment. The review will include meeting with
the incumbent and broad consultation within the University, with the Senate
Library Committee, with the Deans and Vice-Presidents, and with appropriate
external constituents. If the committee is satisfied with the results of the review,
it will recommend reappointment.
2. Stage Two:
Where there is no incumbent seeking re-appointment or where, as a result of a
Stage One review, the Committee does not recommend the incumbent's re-
appointment the responsibilities of the Search Committee for the Dean of Library
Services shall include:
a.
deciding whether to include in its search persons outside the University;
b.
engaging in a search for potential candidates and examining their
credentials;
c.
receiving expressions, as early as possible in the search process, of opinions
and preferences of faculty, students and library personnel;
d.
consulting with all available Deans, Vice-Presidents, department chairs and
Librarian Administrators during the search procedure;
e. consulting with the Senate Library Committee;
f.
obtaining, in the case of a candidate from within the Library, ratification by
vote of the Librarians and Librarian Administrators of the Library;
g.
bringing to the President of the University within a reasonable period one or
more recommendations for appointment to the position.
3. When an external candidate is being recommended as Dean of Library Services,
an appointment compatible with the terms of Al2.03 is required.
4. If the President does not find it possible to recommend to the Board of Governors
the appointment of a candidate recommended by the Search Committee, the
President shall so inform the Committee, and shall supply an explanation of the
Draft revision of PoLicyAl 3.05
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11 February 2009 ?
Page 2
Search Committees for Deans
decision. In such an event, the Committee shall undertake once more the
responsibilities outlined above.
5.
Any person who is a candidate for the position shall not be a member of the
Search Committee.
6.
If a member of the Search Committee Leaves the Committee, the Vice-President,
Research may appoint a replacement.
11 February 2009
.
.
Draft revision of Policy Al 3.05
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11 February 2009
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Page 3
Search Committees for Deans
