SFU
MEMORANDUM
OFFICE OF THE VICE-PRESIDENT, ACADEMIC AND PROVOST
University Drive, Burnaby, BC
Canada V5A 1S6
TEL: 778.782.3925
FAX: 778.782.5876
S.12-105
attention
Senate
date
June 19,2012
from
Jon Driver, Vice-President, Academic and
pages
1/ 1
Provost, and Chair, SCUP
RE:
Faculty of Health Sciences: Terms of Reference for the Proposed Chair in HIV/AI
Paul's Hospital (SCUP 12-19)
At its June 6, 2012 meeting SCUP reviewed and approved the Terms of Reference for the proposed Chair
in
HIV/AIDS at St. Paul's Hospital.
Motion:
That Senate approve and recommend to the Board of Governors the Terms of Reference for the proposed
Chair in HIV/AIDS at St. Paul's Hospital.
end.
c: J. O'Neil
SIMON FRASER UNIVERSITY
engaging the world
DATE:
TO:
FROM:
RE:
SFU
SCUP 12-19
SIMON FRASER UNIVERSITY
ENGAGING THE WORLD
FACULTY OF HEALTH SCIENCES
PHONE (778) 782-4821
FAX (778) 782-5927
MEMORANDUM
May 25, 2012
Senate Committeeon UniversityPriorities (SCUP)
John O'Neil
Dean,FHS
Chair in HTV/AIDS at St Paul's Hospital
Attached please find draft Terms
of Reference for the proposed Chair in HIV/AIDS at St.
Paul's Hospital. This is a re-submission to SCUP from a proposal submitted on December
7, 2011. The delay was necessary in order to provide the opportunity to St. Paul'sHospital
Foundation (SPHF) to continue to secure donors who may wish to have their donation
reflected in the naming of the Chair. One such donor is the Canadian Foundation for AIDS
Research (CANFAR). However, SPHF is working with a second donor to support their
pledge to
SFU, and this second donor may wish to be included in the naming of the Chair.
We have decided to proceed with the approval of the TORs because the SPHF funding
commitment is in place and we have a potential outstanding candidate for the Chair who we
may lose
if we do not proceed. We will submit a later proposal to SCUP for the naming of
the Chair once final arrangements are in place. This Chair represents an important and
growing partnership between the Faculty
of Health Sciences and St. Paul's Hospital where
we have already established the 'Tfizer/Heartand Stroke Foundation Chair in
Cardiovascular Prevention Research at St. Paul'sHospital" (approved
TORs for this Chair
are also attached for reference). We also have strong linkages with the BC Centre of
Excellence in HIV/AIDS, where this Chair will be based, and this Chair will help solidify
SFU'sreputation as one of the foremost institutions in the world contributing to finding a
solution to the global HIV/AIDS pandemic.
BLUSSON HALL, ROOM 11300
8888 UNIVERSITY DRIVE
SIMON FRASER UNIVERSITY, BURNABY BC
CANADA, V5A 1S6
SFU
Endowment Fund
Supporting the
Chair in HIV/AIDS Research at St. Paul's Hospital
Appendix A: Terms of Reference
Overview
The
Endowment Fund supporting the Chair in HIV/AIDS Research at St. Paul's Hospital (The
Fund) was established at Simon Fraser University in 2008 by founding partners St. Paul's Hospital
Foundation (SPHF), Providence Health Care, the British Columbia Centre for Excellence in
HIV/AIDS, and the Providence Health Care Research Institute, and the Faculty of Health Sciences
at Simon Fraser University (SFU).
The Chair in HIV/AIDS Research at St. Paul's Hospital (the Chair) will enhance the quality and
quantity
of research conducted in HIV/AIDS prevention and health policy in B.C. and beyond and
will establish SFU and St. Paul's Hospital as leaders in research and knowledge transfer in relation to
HIV/AIDS.
The Chair is funded by an endowment fund created with a $1,500,000 pledged gift from SPHF and
a $1,500,000 matching grant from SFU.
Purpose of the Endowment
The Fund at Simon Fraser University will support the Chair. The Chair will build upon BC's
unique health research and training resources to support the development of one of the world's
leading centres in HIV/AIDS research, treatment, prevention and education. Specific objectives of
the Endowment include:
• To recruit a world-class researcher committed to advancing HIV/ AIDS prevention and health
policy across the BC research community; and
•
To enhance the existing resources and research programs at SFU and St. Paul's Hospital.
Research will be focused on the breadth of HIV/ AIDS prevention and include such activity areas
as:
• Research into critical health policy and interventions related to HIV/ AIDS prevention and
control particularly at the population level;
•
HIV/ AIDS disease epidemiology and database development particularly as it pertains to
increasing research infrastructure and capacity in BC and beyond; and
•
Research on the global aspects
of HIV/ AIDS particularly targeting low and middle income
countries, e.g. low cost technologies for low income settings.
SIMON FRASER UNIVI. KS1IY
THINKING OF THE WORLD
SFU
Endowment Fund
Supporting the
Chair in HIV/AIDS Research at St. Paul's Hospital
Appendix A: Terms of Reference
Fund Administration
The Fund will be held by SFU and managed in accordance with SFU's Endowment Management
Policy (GP 20). The administrator of the Fund will be the Vice-President, Academic, or his or her
designate. Donations to the Fund may be made through Simon Fraser University, provided the
terms and conditions of any donation are in keeping with the original spirit and general intent of
the Fund.
The capital of the Fund ($3,000,000) will be held in perpetuity. A portion of annual expendable
earned income will be used each year to support the Chair-holder's salary, benefits and research
activities. Any unused portion of the expendable earned income of the Fund will be made available
to support
the research program of the Chair, or may be added to the Fund, at the discretion of the
Dean
of the Faculty of Health Sciences in consultation with the Vice-President, Academic.
In the event that circumstances make the specified use of the Fund no longer practicable or
desirable, the Board of Governors of SFU is hereby authorized to make any changes it may deem
necessary in the terms
of use of the Fund, or the Chair. Such changes, however, are to be in
keeping as far as possible with the original spirit and general intent
of the Fund; in such an event,
SFU hereby agrees to so advise and consult with SPHF in writing prior to any changes being made.
Advisory Committee for the Chair
The Advisor)' Committee for the Chair will consist of five members : the Dean (or designate) of
the Faculty of Health Sciences, two other representatives from SFU, the Director of the Centre for
Excellence in HIV/AIDS at St. Paul's Hospital, and the Vice-President of Research and Academic
Affairs at Providence Health Care. Other representatives, as mutually agreed to by SFU and St.
Paul's Hospital, may be added to the Committee provided that the majority
of the Committee
membership is from SFU. In the case the Chair-holder is an MD and requires an adjunct
appointment in the Faculty of Medicine at UBC in order to practice in Canada, a UBC designate
from the Faculty
of Medicine will be included on the Advisory Committee.
The Advisory Committee shall be chaired by the Dean (or designate) of the Faculty of Health
Sciences at SFU. The members will be appointed for a five-year renewable term by the Vice-
President, Academic at SFU on the advice of the Dean of Health Sciences at SFU and the Director
of the B.C. Centre for Excellence in HIV/AIDS at St. Paul's Hospital. The Committee shall meet
at least once a year to review progress
of the Chair and be advised by the Chair-holder on future
research directions. The Committee shall also be consulted at the time of appointment or renewal
SIMON FRASEH UNIVERSITY
THINKING OF THE WORLD
SFU
Endowment Fund
Supporting the
Chair in HIV/AIDS Research at St. Paul's Hospital
Appendix A: Terms of Reference
of the Chair holder. None of the members of the Advisory Committee shall be paid any amount of
money from the Fund for their functions on the Committee.
SIMON FRASER UNIVERSITY
THINKING OF THE WORLD
SFU
Endowment Fund
Supporting the
Chair in HIV/AIDS Research at St. Paul's Hospital
Appendix A: Terms of Reference
Appointment of the Chair in HIV/AIDS Research
SFU will appoint the Chair-holder in accordance with university policy A 10.01 and A10.06:
Appointment of Specially Funded University Chairs. University Professors and Research Fellows.
The Chair-holder will hold a tenure track academic appointment at the rank of Associate Professor
or Professor in the Faculty of Health Sciences at SFU. In exceptional circumstances, the Chair-
holder may be initially appointed as an Assistant Professor (tenure-track). The Chair-holder will be
based at the B.C. Centre for Excellence in HIV/AIDS, at St Paul's Hospital.
The term of appointment for the Chair-holder will be a five-year renewable term. Renewal of the
appointment will be concluded in accordance with University policy A10.06. The research focus
of any replacement Chair holder must be consistent with the original proposal.
The workload of the Chair will be modified so that 75% of the Chair holder's time will be spent on
research. Teaching responsibilities will include one course per year and supervision of graduate and
undergraduate students as appropriate.
All other terms and conditions of the Chair-holder's
employment will be consistent with University policy
as established or amended from time to time.
Reporting
The Chair-holder will provide the following reports to SFU with respect to the Chair and SFU will
then forward these written reports to SPHF:
a) A brief annual report of research activities, achievements, and general research plans. This
annual report will also include financial reporting on the endowment in reasonable detail;
and
b) During every 5th year, a detailed report on the activities and achievements over the
preceding five years. This report will also include the impact of the research program and
benefits derived, research plans for the next five years and financial reporting on the Fund in
reasonable detail.
The Advisory Committee will review all reports at the five-year review and will provide
recommendations to the Dean of the Faculty of Health Sciences regarding whether or not the
performance
of the Chair-holder is satisfactory.
SIMON FRASER UNIVERSITY
THINKING OF THE WORLD
SFU
Endowment Fund
Supporting the
Chair in HIV/AIDS Research at St. Paul's Hospital
Appendix A: Terms of Reference
Accepted by:
Ms. Ivone Martins
Date
Vice President, Development,
St Paul's Hospital Foundation
Mr. Christopher Fisher
Date
Chief Financial Officer & Vice President, Operations.
St Paul's Hospital
Foundation
Dr. Yvonne Lefebvre
Date
Vice President, Research &' Academic Affairs
Providence Health Care
Dr. Jon Driver
Date
Vice-President, Academic
Simon Fraser University
Ms. Cathy Daminato
Date
Vice-President, Advancement & Alumni Engagement
Simon Fraser University
Dr.JohnO'Neil
Date
Dean, Faculty
of Health Sciences
Simon Fraser University
SIMON FRASER UNIVERSITY
THINKING OF THE WORLD
SFU
Chair in HIV/AIDS Research at St. Paul's Hospital
Gift Agreement
WHEREAS:
A.
St. Paul's Hospital Foundation (the "DONOR") wishes to support the Faculty of
Health Sciences at SIMON FRASER UNIVERSITY ("SFU").
B. The DONOR has voluntarily decided to pledge a gift of $1,500,000 (the "GIFT")
to be paid in installments to establish the Chair in HIV/AIDS Research at St. Paul's
Hospital (the
"PROJECT"). Completion of this pledge is estimated to be in
calendar year 2013.
C. In March 2011 the DONOR pledged to SFU an additional $40,000 per annum, to
be paid in 2012 and 2013, which will be allocated toward the payment
of
PROJECT related operational costs.
D. In October 2011 the DONOR paid to SFU the firstinstallment toward the GIFT
in the amount of 500,000.
E. In October 2011 CANFAR(Canadian Foundation for AIDS Research) pledged
$400,000 to
the DONOR towards the PROJECT, which will be paid by
CANFAR to the Donor in five installments of$80,000, from December 31, 2011
to December 31, 2015. In recognition of this contribution CANFAR will be
included in the official naming of the Chair.
F.
SFU has contributed $1,500,000 to the endowment as matching funds towards the
PROJECT.
G. SFU has been advised of the DONOR'S intent and wishes as set out herein.
THIS GIFT AGREEMENT WITNESSES THAT,
upon and subject to the terms of
this Agreement:
1. The DONOR and SFU hereby confirm that the above recitals are true and correct.
The recitals form part
of this Agreement.
2. In making the GIFT, the
DONOR has relied on the assurances by SFU that:
(a) SFU is a registered charity under the Income Tax Act (Canada) with business
number BN (11852 0725 RR0001);
(b) The GIFT ($1,500,000) and SFU's match ($1,500,000), and all installments thereof,
will be held in the SFU Endowment Fund in perpetuity in accordance with SFU's
Endowment Management Policy GP20. The $40,000 per annum mentioned in
to
SFU
"C" above will not be held in the Endowment Fund, but rather will be spent on
operational costs;
and
(c) The income from the Endowment will be administered by the Faculty of Health
Sciencespursuant to the Terms of Reference between the DONOR and SFU (the
"Terms of Reference") attached to this document as "Appendix A."
3. At the
end of each fiscal year until the GIFT is paid in full SFU will issue a written
report to the
donor of all gifts made in support of the PROJECT in that year.
4.
The value of charitable or business receipts issued by SFU will be established in
accordance with the Income Tax Act (Canada).
5. The GIFT shall constitute an irrevocable and unconditional donation and transfer to
SFU of all of the DONOR's legal and beneficial right, tide and interest in such cash or
property, absolutely and forever, and free and clearof all liens, charges and
encumbrances, as payment on account of the GIFT, for no consideration, and effective
as
of the date that the cash payments are received by SFU. Upon receipt of each pledge
payment, SFU shall execute and return a business or charitable receipt to the
DONOR.
6. Official naming of the PROJECT will be determined by the DONOR, subject to the
approval from the SFU's Senate. The namingof the PROJECT may include the tides
of an individual, corporation or philanthropic organization, including CANFAR.
(a) The PROJECT will be recognized by SFU by its official name, once submitted by
the DONOR and approved by the University's Senate, in perpetuity;
(b) In the event that the PROJECT is established in advance of SFU approving official
naming, submitted by the DONOR, the PROJECT will be recognized as the
Chair in
HIV/AIDS Research at St. Paul's Hospital, pending official naming.
(c) To acknowledge the contribution to the PROJECT from CANFAR, SFU shall
include
CANFAR in the official naming of the PROJECT, in perpetuity, pending
final approval from the
DONOR.
7 SFU will not publicly announce the establishment of the PROJECT until the
DONOR sends written approval. The announcement of the PROJECT will be
therefore coordinated between the SFU and the DONOR, with timing determined by
the DONOR.
8. This Instrument will in all respects be governed by the laws of the Province ofBritish
Columbia and the laws of Canada applicable in that province.
9. Except as expressly provided herein,
7
SFU
(a) The DONOR and SFU have not made or given any collateral promises,
commitments or covenants; and
(b) The DONOR has not requested and does not wish to receive any benefit,
consideration, indemnity or commitment from SFU in connection with, or as
consideration for the transfer of the GIFT.
10. The DONOR confirms that they have obtained independent legal advice and income
tax advice with respect to the GIFT, and the legaland tax consequences to them of
entering into and completing the transactions contemplated in this Instrument and that,
other than as set out in section 2(a) of this Instrument, SFU has made no representation
or warranty to the DONOR regarding legal or tax consequences in respect of the
GIFT.
11. The DONOR represents and warrants to SFU that it is a resident of Canada for
purposes
of the Income Tax Act (Canada).
AGREED by:
Ivonc Martins
Date
Vice President, Development
St. Paul's Hospital Foundation
Christopher Fisher
Date
Chief Financial Officer and
Vice President, Development
St. Paul's Hospital Foundation
Cathy Daminato
Date
Vice-President, Advancement
and Alumni Engagement
Simon Fraser University
s
SFU
John O'Neil
Dean, Faculty of Health Sciences
Simon Fraser University
Date
f
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