DRAFT UNTIL APPROVED BY SENATE
.
MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD
MONDAY, OCTOBER 5, 1981, RIECKHOFF HALL, 7:00 P.M.
OPEN SESSION
Present: Pedersen, K. G., Chairman
Banister, E. W.
Absent:
Arrott,
A. S.
Beirne, B. P.
Barden, W.
S.
Bhakthan, N.M.G.
Carter, S.
D.
Brown, R.
C.
Cote, P.
T.
Calvert, T. W.
Genibach, R. D.
Cleveland, W. L.
Holmes, R. A.
Cochran, J.
F.
Ivany,
J.W.G.
Crawley,
J. M.
Mackauer, J.P.M.
Cri;PG
- -----
-Overholt-,-M.- J-.--
Dobb, T.
C.
Einstein, F.
Hale, L.
R.
Hinchcliffe, S.
Hoegg, J. L., representing J. P. Blaney
Irwin,
J.
C.
Johnston, H.J.M.
Jones, C.H.W.
In attendance:
Crcone, N.
Krebs, D. L.
Day,
J.
C.
Leiss, W.
Hoyt,
C.
C.
Manley-Casimir, M. E.
Lowen, V.
McKeown, B. A.
Scott,
E.
M.
McNabb,
C.
T.
Munro, J. M.
Nielsen,
V.
Okuda, K.
Reilly,
N. R.
Rieckhoff, K.
E.
Roberts, M.
C.
Showler, W.
C.
Smith,
R. J.
Starcevich,
R.D.I.
Toor,
J.
B.
Verdun-Jones, S. N.
Webster,
J.
M.
Weinberg, M. F.
Wideen, N.
F.
Wotherspoon, A. J.
Evans, H. M., Secretary
Heath, N.
Norsworthy, R., Recording Secretary
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S.M. 5/10/81
1. APPROVAL OF AGENDA
On a motion by J. Crawley, seconded by T. McNabb, the agenda was
approved as distributed.
2. APPROVAL OF MINUTES
Moved by K. Rieckhoff, seconded by J. Crawley,
"That the minutes of the Open Session of September 14,
1981 be approved."
Question was called, and a vote taken.
MOTION CARRIED
3. BUSINESS ARISING FROM THE MINUTES
Paper S.81-116 - Annual Report
The Executive Director of Finance, E. Scott, was in attendance to
respond to a question raised by N. Reilly at the previous meeting of
Senate. He described the variation of figures relating to increases
In faculty salaries of 11.03% and expenditures of 16.9%, and other
wages and salaries of 21% as a result of the strike by support staff.
which had extended into the 1979/80 fiscal year in artifically decreasing
expenditures. N. Reilly expressed appreciation of the explanation and
Dr. Scott agreed to provide to him the details in writing.
4. REPORT OF CHAIRMAN
i)
The four man delegation from Jinan University is currently on campus
and a general statement on possible arrangements for exchanges for faculty
and students has been developed. It is expected that a formal agreement
may be reached for presentation to the Board for consideration of the
financial implications prior to implementation.
ii)
T. Calvert was asked to comment at the next meeting of Senate regard-
ing his impressions of the developments in Japan in connection with Engineering
Science.
5. REPORTS OF COMMITTEES
1.) Senate Committee on Academic Discipline/ Senate Committee on Agenda
and Rules
0)
je17
S.I-125_-Pposa1 (or Establishment of an ad. hoc Senate
Committee to Consider FacuLty Ethics and Responsibilities
Moved by J. Munro, seconded by J. Crawley,
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S.M. 5/10/81
.
"That Senate approve, as set forth in S.81-125, the
establishment of an ad hoc Committee to Consider
Faculty Ethics and Responsibilities with composition
as follows:
Chairman - elected at large from Senate
Three faculty Senator members
One student Senator member
One lay Senator member
The charge to the Committee is to review the need for
a University policy on faculty ethics and responsibilities,
to consider previous efforts at developing policies in
this area and relevant policies and procedures in effect
at other Canadian universities, and to bring forward a
recommendation to Senate by December 31, 1981."
J. Munro stated that the proposed motion is part of the recommenda-
tions of the ad hoc Senate Committee to Consider Student Academic Discipline
and Conduct which followed from consideration of academic discipline and
conduct and discussions with student members of the Committee and more
generally with the University community. He said that it was likely the
deadline could be met as the charge is workable and the Faculty Association
has recently adopted the CAUT Code of Ethics. Senators Rieckhoff and
Reilly questioned whether:Senste has jurisdiction to consider faculty ethics
and said the matter would be better discussed and negotiated between the
is administration and the Faculty Association. R. Brown added that Senate
could submit a recommendation to the Board of Governors which does have
jurisdiction over the matter. Some background information was provided
in connectionwitha former ad hoc Senate Committee which had given some
consideration to such matters.
Following lengthy discussion, question was called, and a vote taken.
MOTION CARRIED
21 in favor
15 opposed
T. McNabb suggested that Senate suspend its riles to permit immediate
election to the Committee, with nominations to be accepted from the floor.
The Chairman declined to waive the rules in preference to requesting sub-
mission of names from the Senate Nominating Committee and election at a
subsequent meeting of Senate.
ii) Senate Committee on Academic Planning and/or Senate Committee on
Undergraduate Studies
a) Paper S.81-126- Enrolment Limitations - School of Business
Administration
Addenda I, applicable to both Paper S.81-126 and to Paper S.81-127 -
.
Computing Science, was distributed to those in attendance and the Secretary
clarified the a1teratt6n
that had been made to the original motions con-
tained in the documentation. The Dean of Arts was asked to move the re-
vised motion for Paper S.81-126.
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S.M. 5/10/81
(Secretary's Note: In discussion later at Senate a minor change in
wording of Addenda I was accepted and is incorporated in the motion
set Out below.)
Moved by R. Brown, seconded by L. Hale,
"That Senate approve and recommend approval to the
Board of Governors, as set forth in S.81-126, the
following changes to the present regulations on
enrolment limitations for the Department of EUsinss
Administrat ion:
Prior to the publication of the pre-registration
booklet for each Fall semester the Department of
Business Administration will establish the minimum,
CG]'A level required for acceptance into its minor,
major, honors or other programs or into the Depart-
ment's Upper Division courses for the academic year -
Fall, Spring, Summer. This criterion will be that
CGI'A.between 2.25 and 2.60 which is predicted to
result in a total of between 400 to 500 new students
accepted annually into the Department's programs.
(Students having a CGPA of 2.6 or higher will be
accepted into the Department's programs regardless of
total number of applications; students below 2.25 will
not be accepted under any circumstances.)
To remain in a Minor or Major or.similar program in
Business Administration, a student will be expected
to maintain a CGPA of at least 2.25. The usual higher
average requirement to continue in an Honors program
will continue to be applied. If, after acceptance,
the student is discontinued in a program then for re-
entry the student must meet applicable new entry
standards.
Students who wish to take courses in the Department
but who are not in designated programs will be governed
by the CGPA in effect at the time of their course
registration."
The Chairman of the Department of Business Administration, C. Hoyt
was invited to join the assembly to respond to questions. R. Brown
opened the discussion by stating that the submission was before Senate
to provide enabling legislation to deal with an ever-growing enrolment
problem. C. Hoyt added that the Department is looking for flexibility
to allow it to react quickly to the pressures of enrolment without
seeking Senate's sanction each semester. Information was provided in
connection with scarcities of faculty resources and space.
An amendment was moved by J. Crawley, seconded to R. Starcevich,
"That a preamble to the motion be added, reading as
follows:
'Due to the lack of sufficient funding and the
inability to find an adequate number of instructors,
prior. . . .
Question was called on the amendment, and a vote taken.
[J
.
0
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S.M. 5/10/81
T. McNabb suggested that Paragraph 3 of the motion be re-worded:
"To remain in a program in Business Administration, a student will be
expected to maintain at least a minimum semester CPA equal to the
• cumulative CPA established for the current year." R. Brown rejected
the proposal, stating that any student can have a bad semester or
• course during his academic career.
P. Crlpps expressed his concerned opposition to the proposal and
offered resignation from Senate, adding that the solution to the
enrolment dilemma is to direct the money which is to be spent on the
Faculty Club into the BusinessAdministration/Computing Science
Faculties for chairs for learning. C. Pedersen commented that capital
and operating budgets are not interchangeable.
Moved by K. Okuda, seconded by K. Rieckhoff,
"That consideration of S.81-126 be postponed until
the March 1982 meeting ofnátëT" -----------------------
_-_-- -
K. Okuda noted that the effect of the regulation implemented for
the Fall 81-3 semester has not yet been gauged. C. Hoyt agreed the full
effect of the 2.25 limitation cannot be assessed, and also that the
impact of UBC's entry restrictions cannot be measured at this time. The
prime concern of the Department is class size, particularly at the upper
levels. There is an insufficient number of tenure track faculty to ensure
quality. Opinions were expressed by a number of Senators.
Question was called on the motion to postpone consideration, and a
vote taken.
MOTION TO POSTPONE FAILED
K. Rieckhoff spoke against the motion which he viewed as an attempt
to accomplish too many different things at one time, without serving any
of them properly. A. Wotherspoon felt the emergency arrangement would
permit the Department to organize itself sufficie'itiY to be in a position
of eventually increasing its quota of entrants into the program. He was
supported by R. Starcevich. K. Okuda expressed his reservations at length.
J. Munro regretted the unavailability of statistics for guidance, but was
of the opinion that steps have to be taken to mainlain the quality that
students have a right to expect. Lengthy discussion ensued.
It was emphasized that early warning should be provided if restric-
tive actions are likely to occur.
Question was called on the main motion, and a vote taken.
MOTiON CARRIED
27 In favor
S opposed.
0
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S.N. 5/10/81
b) Paper S.81-127 - Computing Science
1.
Proposed Enrolment Limitations
2.
Proposed New Course - CMPT 101-4; CMPT 103-4 - Change of
Title and Prereciuisite
Senate was asked to consider that a portion of the discussion which
may be relevant to S.81-127 may in fact have already taken place in the
consideration of S.81-126. The Chairman noted the corrections to the
original motions as defined in Addenda I. J. Crawley lodged a complaint
that there was lack of clarity in the motions which confuse the issues.
Moved by T. Calvert, seconded by A. Wotherspoon,
Motion 1 "That Senate approve and recommend approval to the
Board of Governors, as set forth in S.81-127, the
proposed enrolment limitations for Computing Science,
including the following:
1)
Prior to the publication of the pre-registration
booklet for each Fall semester the Computing Science
Department will establish the minimum CCPA level
required for acceptance into its major, minor, honors,
or other programs or into the Department's upper
division courses for the academic year - Fall, Spring,
Summer. This criterion will be that CGPA between 2.25
and 2.6 which is predicted to result in a total of
between 150 to 225 new students accepted into the
Department's programs. (Students having a CCPA of 2.6
or higher will be accepted into the Department's programs
regardless of the total number of applications; students
below 2.25 will not be accepted under any circumstances.)
To remain in a Minor or Major or similar program in
Computing Science, a student will be expected to maintain
a CGPA of at leat 2.25. The usual higher average require-
ment to continue in an Honors program will continue to be
applied. If, after acceptance, the student is discontinued
in a program then for re-entry the student must meet applic-
able new entry standards.
Students who wish to take courses in the Department but who
are not in designated programs will be governed by the CGPA
in effect at the time of their course registration.
Regulations - Restrictions on Entry to and Continuation in
Minor, Major and Honors Programs and to Upper
Division Courses in Computing Science or to
Related Joint Programs or Courses.
(These regulations are in addition to the general University
regulations covering such matters as admission to the University,
acceptance into or continuation in minor, major, honors programs,
requirements for graduation.)
1. A student desiring to take a minor, or a major, or an honors
program in Computing Science, or a combined major or honors -
program in Computing Science may continue to indicate on
registration forms the INTENDED program as under current
regulations and practice.
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S.M. 5/10/81
.
2. For formal declaration and formal acceptance into any
one of these programs involving Computing Science, a
student must be registered for a semester in which the
61st or higher credit hour is to be taken and normally
will be expected to have completed or be registered in
a semester completing the 57th credit hour. Other
cases will be reviewed and determined
by
the Department.
3. To be formally accepted into a minor or major program the
student will be required to have a CGPA of 2.25 or higher
at the time of acceptance. The usual higher average for
honors entry will continue to be applied.
4. To remain in a minor or major program the student will be
required to maintain a CGPA of at least 2.25.
The usual
-
higher average required to continue in an honors program
Will oitinuetobapplted;---------------- ---------
5. Entry to and registration in any upper division Computing
Science course requires
a)
That the student be or have been formally accepted
into one of these minor or major or honors programs
involving Computing Science and be eligible to continue
in the program, or
b)
That the student have completed or be registered in a
. semester completing the 57th or higher credit hour and
have a CGPA of 2.25 or higher. Qther cases may be re-
viewed and determined by the Depacment.
For entry and registration in subsequeut Computing Science
upper division courses the student will be required to main-
tain a CGPA of 2.25 or higher.
6. if during a semester (for example during pre-registration),
Departmental assessment is made on the basis of student
record then available and decision is co formally accept
the student into one of these programs, or to permit the
student to register for one or more upper division courses
in Computing Science, that decision shall stand for the
immediately approaching (or just commenced) semester. It
will not be cancelled because of results known at the end
of term, other than for failure to complete prerequisites,
or action under general University regulations resulting
in Required to Withdraw or Permanent Withdrawal status,
or other General regulations. It will not automatically
stand for later semesters; updated data would apply.
If the academic record at the time of review was too low
for a student to be authorized for acceptance to a program
or to take upper division courses hut
the
end of term
record for the semester just completed is adequate, the
student then may seek adjustment through the Department and
following general regulations either
a) proceed through In-person registration if not already
registered, or
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S.M. 5/10/81
b) proceed through adjustment through the Course-Change
period, if already registered.
7.
For students entering Simon Fraser University on
the
basis of work elsewhere the CGPA will he taken to he
that determined under admissions regulations, normally
on courses which can be considered for transfer. After
transfer the CGPA is based on Simon Fraser University
courses. Exceptional cases may be considered by the
Department.
8.
Where the average of a student accepted into a program
drops below that required the earlier formal acceptance
is no longer valid unless reviewed by the Department and
waiver granted for continuance.
9.
(Editorial Note: This item was deferred for separate
consideration under Motion 1 ii).)
10.
No student will be permitted to register for more than
three upper division Computing Science courses unless
specifically permitted to do so by the Department. No
student with a CGPA of < 2.6 will be permitted to
register for more than two upper division Computing
Science courses unless specifically permitted to do so
by the Department.
11.
The effective date for commencement of these regulations
to affect registration for and after the Spring semester,
1982. They will apply generally to all students for then
and thereafter granted or being granted formal acceptance
into these programs or, if not in a Computing Science
program, to students desiring to undertake one or more
upper division courses in Computing Science (unless waiver
is granted by the Department).
As it is not desired to impose hardship on students who
already are well advanced in their Computing Science programs,
the following provisions will apply to such students whose
records would indicate as of 1 January 1982, that they would
require not more than sixty credit hours to complete the
degree:
a)
A student who lacks thirty or fewer credit hours needed
to complete degree requirements will have one-year to
complete without impact from these new regulations -
(to December 1982).
b)
The Department may consider further these or other
exceptional cases to lessen hardship."
(K. Okuda drew attention to some confusion in the wording proposed
through Addenda I for the third paragraph of Motion 1 1); D. Krebs
later suggested a wording which was accepted and which has been in-
corporated in the motion above.)
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S.M. 5/10/81
•
A motion by T. McNabb that Motion 1 iii) be tabled until SCUS and
SCAP can deal with the matter of registration priorities failed for
lack of a seconder.
J. Crawley asked that it be recorded that his support of the
motion comes about because he sees it as part and parcel of the only
way to get out of the mess and not that he thinks it is an adequate
principle for other departments and other faculties.
C. Bhakthan enquired how it is intended to acco:amodate students
who drop courses in the first or second week of the current semester,
and N. Cercone stated that there would be no problem where space is
available and that appeals will be based on the par.icu1ar rationale
for dropping courses. The current drop policy was the topic of
extensive discussion, and the Chairman suggested that it was an item
- for consideration at some time in the future.
An amendment was moved by J. Munro, seconded by T. McNabb,
"That the penalty not be applied during the
add/drop period."
The Secretary indicated that the language of the motion was confusing
and that the Intended penalty-free period is during the course change
period rather than during the add-drop period. He requcsted permission
to discuss the amendment with the mover to determine the Intent and to
editorialize as required.
T. McNabb questioned the reworded substitute amendment outlined on
page 11 of the minutes, which he said should read "... during the extended
course change period (i.e. during the first three weeks of classes)." J.
Munro responded that the definition corresponding to the course add period
would satisfy his intention in moving the amendment.
The wording is as follows:
"That the penalty not be applied for drops during the extended
course change period (i.e. during the first three weeks of classes)."
MOTION 1 iii) AS AMENDED
CARRIED
An omnibus motion was moved by A. Wotherspoon, seconded by L. Hale,
"That Senate confirm approval of Motion 1. 1),
Ii), and iii) as amended."
Question was called, and a vote taken.
OMNIBUS MOTION CARRIED
Moved by T. Calvert, seconded by A. Wotherspoon,
Motion 2 "That Senate approve and recommend approval to
the Board of Governors, as set forth in S.81-127:
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S.M. 5/10/81
a)
The proposed new course CMPT 101-4 - Introduction
to a Programming Language for Computing Science
Majors, Minors/Honors; and
b)
A change in title and in prerequisite for CMPT
103-4 - Introduction to a Programming Language -
for Non-Computing Science Majors/Minors/Honors."
T. McNabb enquired if it is the intention that CMPT 103-4, passed
with 3.0 or better can be considered equivalent to CMPT 101-4 for All
purposes, and. T.. Calvert responded that if a student in CMPT 103 has
earned a grade of B and wishes to major in Computing Science, that
course could be considered a prerequisite.
Question was called, and a vote taken.
MOTION CARRIED
iii) Senate Committee on Scholarships, Awards and Bursaries
a) Paper S.81-128 - Annual Report - SCSAB
Moved by H. Weinberg, seconded by A. Wotherspoon,
"That Senate ratify the policies and terms of
reference set forth in S.81-128."
V. Loewen, Director of Financial Aid, was invited to join the assembly
to respond to questions.
J. Cochran requested information in connection with scholarships and
the amounts of money spent in each of the listed categories. K. Okuda was
interested in receiving a distribution by majors of students receiving
tuition fee repayments and open scholarships based on GPA.
It was moved and seconded that the meeting be extended for fifteen
minutes.
Question was called on the motion to extend, and a vote taken.
MOTION TO EXTEND FAILED
It was then moved and seconded that the meeting be extended by ten
minutes.
Question was called on the motion to extend for ten minutes, and a
vote taken.
MOTION TO EXTEND CARRIED
Moved by R. Brown, seconded by A. Wotherspoon,
"That consideration of S.81-128 be deferred to
the next meeting of Senate and that any Senators
having need for specific bodies of information
direct their requests through the Secretary of
Senate."
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S.M. 5/10/81
N. Cercone, Chairman of the Department of Computing Science, was in
attendance to respond to questions. T. Calvert, in opening the discussion,
pointed out that the proposal parallels that of the Business Administration
presentation in an attempt to solve similar difficulties. N. Cercone said
that his concern was the quality of the program and a reasonable opportunity
for students enroled in the program to expect to graduate. He welcomed any
suggestions that would introduce any better regulations than those proposed.
An amendment was moved by J. Crawley, seconded by C. Showler,
"That a preamble to the motion be added, reading as
follows:
'Due to the lack of sufficient funding and the
inability to find an adequate number of instructors,
prior. ..
J. Munro suggested that the real problem is the explosion of student
interest in computing science.
N. Reilly requested that a statement be added to the record of the
consideration of the Computing Science Limitation of Enrolment proposal
in connection with financial assistance and reallocation of faculty
positions, and the following paragraph is proposed to be inserted on page
9 of the minutes as an addition to the comment of-J.-Munro:
-.
"He added that the first priority in authorizing faculty
positions is the academic need of the department, which
could be based on workloads, coverage in terms of discip-
linary responsibilities and curriculum, or opportunity to
develop a centre of excellence. Two positions have been
authorized for Computing Science this year, and it is
assumed that a search for faculty is in process. As there
were no new position increases in the 1982/83 year require-
ments have been met by reallocation. It is accepted that
resources for Computing Science will need to be augmented
•
but financial uncertainties preclude a firm commitment. It
is not an automatic first priority, in hiring priorities,
to authorize replacement for positions falling vacant."
Question was called on the amendment, and a vote taken.
AMENDMENT FAILED
Question was called on the main motion, and a vote taken.
MOTION 1 i) CARRIED
Moved by T. Calvert, seconded by A. %4otherspoon,
Motion 1 ii) "That in order to he accepted as fulfilling a
.
prerequisite a student must have a grade of C
or higher."
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S.M. 5/10/81
Moved by A. Wotherspoon, seconded by T. McNabb,
"That the Open Session of the meeting be extended
untfl ii o'clock."
It was noted that the normal time of recess from the Open Session
is 10:00 P.M.
Question was called, and a vote taken.
MOTION TO EXTEND FAILED
K. Okuda questioned the statement in the documentation that Business
Administration already has a C or higher requirement to fulfil a pre-
requisite, and the Secretary undertook to research documentation.
Question was called, and a vote taken.
MOTION 1 ii) CARRIED
Moved by T. Calvert, seconded by J. Crawley,
Motion i iii) "That any student dropping a Computing Science
coursewill be given the warning 'Student advised of
low future enrolment priority for this course.' The
student will not be allowed to preregister for that
course in any of the next two semesters and will be
admitted to that course only if space exists during
the ADD/DROP period in each of the next two terms.
Appeals may be directed to the Chairman of the De-
partment who will ensure that consideration is given
as appropriate."
T. Calvert and N. Cercone explained that the motion was intended to
allow maximization, particularly at the introductory level, of opportunities
for selection of courses by all students.
At this point it was moved and seconded that the Open Session be
recessed.
Question was called on the motion to recess, and a vote taken.
MOTION TO RECESS FAILED
Moved by R. Brown, seconded by A. Wotherspoon,
"That the normal hour of recess be extended
for 30 minutes."
Question was called, and a vote taken.
MOTION TO EXTEND CARRIED
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S.M. 5.10/81
10
Question was called on the motion to postpone consideration, and
a vote taken.
MOTION TO POSTPONE CARRIED
V. Loewen was asked to be in attendance again at the next meeting
of Senate.
iv) Senate Graduate Studies Committee
a) Paper S.81-129 - New Graduate Course Proposals
Moved by B. Beirne, seconded by A. Wotherspoon,
"That Senate approve and recommend approval to the
BbdöfCdvernors, as s
Graduate Course Proposals:
MRM 661-3 - Special Topics in Resources t'anagement
MRM 662-5 - Special Topics in Resources Management
MRM 633-5 - Introduction to Remote Sensir and Aerial
Photographic Interpretations"
C. Day was in attendance to support the proposal.
In response to a question raised by K. Rieckhff, B. Beirne stated
that the MRM program is in a continuous state of development and
evolution. K. Rieckhoff urged defeat of the motion until planning
priorities are established to justify resource commitments. The Director
of the MRM Program informed Senate that a new faculy member has been
charged with responsibilities in connection with MR. 63-5, and that the
basic material for the aerial photographic lab has been already acquired;
marginal amounts of equipment will be added in coming years.
Question was called, and a vote taken.
MOTION CARRIED
Moved by L. Hale, seconded by A. Wotherspoon,
"That the Open Session of Senate be recessed."
Question was called on the motion to recess at 10:30 p.m., and
a vote taken.
MOTION TO RECESS CARRIED
H. M. Evans
Secretary
1J