S

S

S.96-65

SIMON FRASER UNIVERSITY

?

OFFICE OF THE VICE-PRESIDENT, ACADEMIC

?

MEMORANDUM

To: ?

Senate

From: ?

D. Gagan, Chair /'-

Senate Committee on Academic

lianning

Subject:

?

Master's Examining Committees

Date:

?

October

17, 1996

Action undertaken by the Senate Graduate Studies Committee and the Senate Committee

on Academic Planning gives rise to the following motion:

Motion:

"That Senate approve, as set forth in

S.96 - 65,

change to Graduate

Regulation

1.9.2 -

Master's Examining Committees."

I.

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SIMON FRASER UNIVERSITY

?

SCAP 96-39

OFFICE OF TIlEDEAN OF GRADUATE STUDIES

Memorandum

15

1

w ?

F"

TO: Alison J. Watt, ecretary ?

FROM:

Bruce P. Clayman

Senate Committee on Academic Planning

?

Dean of Graduate Studies

SUBJECT:

Master's Examining Committees ?

DATE: July 4, 1996

In reviewing the responsibilities and authorities of the office of the Dean of Graduate Studies, I

concluded that it is appropriate for the final approval of Master's examining committees to occur

at the Departmental level. At the same time, responsibility for advertising the defence to the

community will be given to the Department.

Eleven years of experience considering these recommendations from Departments in our office

has revealed that only very rarely is there need to question the recommendation and these in-

stances have resulted in only a handful of changes to the recommendations over that period.

There should be no resultant net increase to Departmental workload, since departments already

advertise defences locally and advertising to the community can be done via photocopies of the

approved recommendation sent to Media and Public Relations

et al.

The Senate Graduate Studies Committee considered and approved these changes at its meeting of

March

25,

1996. Although they constitute a delegation of authority of the Dean of Graduate

Studies to the Departmental Graduate Program Committee, they should be reflected in calendar

language and therefore require the approval of Senate and the Board of Governors. I therefore

submit the attached proposed change to graduate regulation 1.9.2 for consideration by SCAR

c.

c. M. McGinn

0

1.

MJLO4AJW.DOC 4-Jul-96

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Proposed Change to Graduate Regulation 1.9.2

Present Regulation 1.9.2

At least six weeks before the proposed date for the thesis examination, the candidate's Supervi-

sory Committee shall make a recommendation concerning the date of the thesis examination and

the composition of the Examining Committee in conformity with 1.9.1. This recommendation,

which shall include the thesis title and an abstract, shall be sent to the Graduate Program Commit-

tee for approval and to the Dean of Graduate Studies for final approval. The Examining Commit-

tee proposal shall reach the Dean of Graduate Studies Office at least one month before the exami-

nation date.

Unbound copies of the completed thesis shall be given to the Chair of the Examining Committee

for distribution to that Committee, and one copy shall be made generally available for inspection

by interested members of faculty and students. The completed thesis shall be distributed no later

than two weeks before the examination date and the Chair of the Examining Committee shall in-

form the Dean of Graduate Studies in writing that this has been done.

At least ten days before the examination, the Chair of the Graduate Program Committee shall

notify the candidate, the Examining Committee, the Dean or Deans of Faculty concerned, and the

Dean of Graduate Studies of the date, place and time of the thesis examination; this date shall not

be earlier than the originally proposed date. The Dean of Graduate Studies will notify the Uni-

versity community.

Proposed Regulation 1.9.2

At least six weeks before the proposed date for the thesis examination, the candidate's Supervi-

sory Committee shall make a recommendation concerning the date of the thesis examination and

the composition of the Examining Committee in conformity with 1.9.1. This recommendation,

which shall include the thesis title and an abstract, shall be sent to the Graduate Program Commit-

tee for final approval and to the Assistant Director - Graduate Studies in the Office of the Regis-

trar for entry into the university's records. The Examining Committee composition shall reach the

Assistant Director - Graduate Studies at least one month before the examination date. At this

time, the Chair of the Graduate Program Committee will notify the University community of the

intended time and place of the examination.

Unbound copies of the completed thesis shall be given to the Chair of the Examining Committee

for distribution to that Committee, and one copy shall be made generally available for inspection

by interested members of faculty and students. The completed thesis shall be distributed no later

than two weeks before the examination date.

At least ten days before the examination, the Chair of the Graduate Program Committee shall

notify the candidate, the Examining Committee, the Dean or Deans of Faculty concerned, and the

Assistant Director - Graduate Studies of the date, place and time of the thesis examination; this

date shall not be earlier than the originally proposed date. if the date or place has been changed,

the Chair of the Graduate Program Committee will notify the University community.

C^ -