MOTI.QN.PROPSE.D.: 

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ELECTIONS -NOT FOR DISCUSSION 

SENATE . 

COMMITTEE ON 

AGENDA ANDRULES 

DECEMBER 22 .77 

General Background Information 

Prior to 1974, under the then-existing provincial legislation, 

the

senate had provided in a rather unique way for student 

representation on senate at this institution, with provision for 

three student senator seats. In those provisions senate also had 

set some conditions on the requirements of an individual student 

to be a candidate and to continue to hold membership on senate. 

These conditions included a requirement that the individual 

candidate for or in office continue to be registered in specified 

semesters (2 of 3) in at least a prescribed minimum course load 

and with at least that minimum throughout the specified semesters. 

Throughout the same periods at this institution the requirements 

to be a student nominator or voter were less than those for 

candidates and basically required only that the individual be duly 

formally registered as a student in certain specified semesters. 

In 1974 legislation was changed in the Universities Act and it 

technically set conditions that nominators, voters, candidates had 

to be full-time students. It was quickly ascertained through 

discussions with various bodies including government representatives 

that the impacts had not been fully intended and accommodations 

were made but with some considerable unease as to legality. 

In 1977 some adjustments to the legislation were made and those 

changes now have been proclaimed. Some adjustments to the Rules of 

Senate governing elections are required. 

II The pertinent changes to legislation are as follows, (Universities 

Act):- 

1. Section 1 - Interpretation 

"Student Association" means all full-time students who 

are members of the alma mater society or the graduate 

student society of a university. 

(full-time has been dropped from the definition.) 

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2.

Section 20 - The board shall be composed of fifteen 

members, as follows: 

(e) Two full-time students elected by and from the 

Student Association 

(full-time has been added to the section, and the 

words by and, have been dropped. Similarly the words 

by and are dropped from section 21 (1).) 

3.

Section 35 (2) The senate of each university shall be 

composed of 

(f) a number of full-time students, equal to the 

number provided Tn clauses (a) to (f), elected 

y_ad from the Student Association in a manner 

that ensures that at least one student from each 

faculty is elected. 

(full-time has been added to this section. and the 

words 

y_aad 

have been dropped.) 

These changes now provide a distinction between those who 

can make nominations and/or vote and those who can be candidates 

for or members of the Board or of Senate. Nominators/Voters 

need not be full-time, nominees/members need be. 

(UVIC has received legal opinion that to be a candidate and 

to continue in office the individual must continue to be full- 

time in the pertinent periods.) 

III There are a number of differing definitions that are applied to 

full-time students, for differing purposes, e.g. 

full-time equivalents 

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15 semester hours is used 

full-time student 

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12 semester hours is used by 

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agreement with Stats Can. and for certain 

Ministry of Education reports. 

full-time through full course fee 

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12 semester hours was 

used and is still used by UBC for many faculties 

full-time for Canada Student Loan and B.C. Provincial Grant 

purposes ? 

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9 semester hours is used (60% of full- 

course program.) 

Full-time for Revenue-Canada (Taxation) for $50 monthly exemptions 

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10 hours weekly is applied. 

Discussion has been held with Ministry of Education officials 

pertaining to the changes and intent, noting the provincial 

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use for grant-in-aid purposes of full-time definition of 9 semester 

hours minimum, with assurances that use of this or higher value 

would be taken as falling within the intent. UBO and UVIC will 

use 12 hours as minimum. 

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MOTIONS 

1.

That Senate approve change to the Rules of Senate by deleting 

the present section IV. F and substituting a new section IV. F 

as described in appendix I herewith. 

If motion 1 is approved 

2.

(a) That the new rules of senate adopted through motion 1 

first be applied for the regular elections to the Board 

and to Senate being held in Spring 78-1, and thereafter. 

(b) That the new rules not be applied to those persons now 

holding membership on the Board or Senate with term of 

office ending May 31, 1978. 

Explanatory Notes: 

Regular amendments to the rules of Senate are governed by the 

rules, section VIII, Method of Amending which stipulates:- 

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Alterations of these Rules of Senate shall require written notice 

at a regular meeting of Senate prior to the meeting at which a 

vote on the proposed alteration is taken, which vote shall 

require an affirmative vote by two-thirds of the voting members 

present to carry. 

It is intended that Notice of Motion be given at the January 1978 

meeting of Senate, with voting to occur at the February meeting. 

The rules to be applied need be known at that time to permit 

completion of the extensive Spring 1978 elections by the dates 

stipulated in rules. 

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APPENDIX I 

1. ? 

Students; Student Association; Full-Time Students 

1. For the purposes of making nominations and/or voting in the 

election of students to the Senate or to the Board. 

'Student' means a person who is presently enrolled at the. 

university in a credit course or who is designated by 

resolution of the Senate as a student; for the purposes 

of these elections for undergraduate students it includes 

i)

Those registered in a credit course or courses in 

the semester in which nominations are due, or 

ii)

Those in good standing who were registered in a credit 

course or courses in the immediately previous semester 

who certify that they intend to register again at 

Simon Fraser University before missing two consecutive 

registrations. 

For the purposes of these elections for graduate students 

it includes any student duly registered as a graduate 

student other than one who currently is designated with 

"on leave" status. 

. "S 

of

of

or

be

budent Association" means all students who are members 

the alma mater society or the graduate student society 

the university;- for the purposes of making nominations 

voting in the elections to Board and to Senate it shall 

deemed to consist of those students defined above. 

2.

For the purpose of being a candidate in the election of 

full-time students to the Board or to Senate the undergraduate 

student must fulfill the conditions in F 1 (i) and be registered 

in 9 or more semester hours credit or must fulfill the conditions 

in F 1 (ii) and have been registered in 9 or more semester hours 

credit at the close of the semester and certify that he/she 

intends to register in the immediately forthcoming semester in 

not less than 9 semester hours. A graduate student must be 

duly registered as a graduate student other than one who 

currently is designated with on-leave status. 

3.

A candidate's eligibility to continue to hold office as a 

representative of students on the Board of Governors or on 

Senate requires the following:- 

i)

Must not miss more than one registration during the one 

year term of office. 

ii)

Must not withdraw from the University or be required to 

withdraw from the University. 

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iii) If 

in

Of

of

so

an undergraduate student then must be registered 

at least 9 semester hours credit and continue through- 

b the semester to be so registered - in at least two 

the three semesters associated with the one-year term 

office. If a graduate student must continue to be 

registered throughout the period of office. 