S.04-52

tmt

Simon Fraser University

t

Dean of Student Services & Registrar

tel 604.291.4176; fax 604.291.5732; email ron

Memorandum

To: ?

Senate Committee on Agenda

?

From:

And Rules ?

ean

of

?

t

Subject: ?

Transition Planning for Senate -

?

Date:

?

June 21 2004

& Registrar

New Faculty of Health Sciences

With the establishment of the Faculty of Health Sciences in September, 2004, the membership of

Senate must be adjusted to conform to provisions of

The University Act.

The Act calls for the Dean

to be an ex-officio member of the Senate and the overall membership is increased by two faculty

members and one student from that Faculty. At the present time, the search for a Dean is underway,

and since the Faculty is not established until September, there are no Faculty members or students

from which to draw Senate membership. I am advised that there is little likelihood that there will be

any significant number of faculty appointed to the Health Sciences Faculty until early 2005. Faculty

members to the search committee for the Dean were elected by and from the registered members of

IHRE. This arrangement worked well and I recommend that it be used as the model to deal with

Senate membership in the coming year as well.

I propose the following for Senate membership in 2004/2005 and for subsequent years.

For 2004/2005 only

In September 2004, the membership of Senate will be expanded to include the Dean of Health

Sciences. [The Director of IHRE (or Acting Dean) will serve until the Dean assumes office.] To

maintain the balance of representation, two faculty members and one student member should be

added to Senate under Sections (g) and (h) respectively. However, since there will unlikely be any

faculty members appointed to the Faculty of Health Sciences in September and since there are no

programs currently under the purview of that Faculty from which to elect a student, alternatives to

fill these three Senator positions must be developed. Section (1) allows for "additional members the

Senate may determine without altering the ratio set out in paragraphs (g) and (h)". For 2004/2005,

the two faculty positions should be filled for one year term of office "elected by and from the

members of IHRE" and the student position should be filled by a student elected at large for a one

year term of office. This would maintain the balance of representation mandated by

The University

Act

and at the same time, allow for representation by faculty and students closely identified with the

new Faculty.

For 2005 and the Future

The Dean of Health Sciences will be the ex officio member. Elections to Senate will be conducted

.

at the usual time in March of 2005. Two faculty members will be elected by and from the Faculty of

Health Sciences and one student undertaking studies in the Faculty will be elected. In the case of the

faculty members, in order to achieve some continuity of membership, the candidate receiving the

highest number of votes will be elected for a three year term of office while the candidate receiving

---

the second highest number of votes will be elected for a two year term of office. In accordance with

The University Act,

the student will serve for a one year term of office. In subsequent years, the

usual terms of office would apply to all faculty members elected from that Faculty.

On the question of faculty members elected jointly to Senate, there must be one such member from

each faculty. If there are no members of Senate who are also members of the Faculty of Health

Sciences at the time of the election, one Senate position will be designated for a faculty member

from the Faculty of Health Sciences.

from the establishment of the FHS:

a) Effective 1 September 2004, the Dean of the FHS will be an ex officio member of Senate,

and two Faculty Senator positions (elected by and from the FHS), and one Student Senator

position (elected by and from the FHS) will be established but not filled until 31 May 2005.

b) As there will be no faculty or students initially in the FHS, three positions will be

established under section 35 (1) of the University Act for 2 Faculty Senators to be elected by

and from the members of IHRE and 1 Student Senator elected at-large for the period 1

September, 2004 to 31 May, 2005.

c)

Elections for the FHS will take place at the usual time in spring 2005. The Faculty

Senator positions will initially be staggered with one position a 3 year term and the other

d)

During

a 2

period

September 2004 to 31 May 2005, the members elected under 2.b)

0

above will be eligible to represent the FHS on Senate committees which will have FHS

representation, and luRE members will be eligible to fill FHS positions elected by the FHS.