C
MINUTES OF MEETING OF SENATE OF SIMON FRASER UNIVERSITY
JELD MONDAY, FEBRUARY 3, 1969, FACULTY LOUNGE, 7:30 P.M.
OPEN SESSION
Present:
'Strand, K.T.
Chairman
'Baird, D.A.
'Boland, L.A.
'Burstein, K.R.
.Dampier, J.L.
-D'Aoust, B.
-Ellis, A.J.
?unt, B. L.
{aering, R. R.
-Harper, R.J.C.
'Hutchinson, J.F.
'
Lett, Mrs. Sherwood
Korbin, D.
/ MacKinnon, A. R.
'Okuda, K.
'
Prock, Mrs. L.
Rieckhoff, K. E.
'Sperling, G.B.
/ Shrum, G,M.
/ Stratton, S.
- Sullivan, D.
-Vidaver, W.
1alk1ey, J.
Wong, S.
' Williams, W.E.
Evans, 11. M.
Secretary
-Barboza, J. )
Smedley, . )
Recording Secretaries
Absent:
'Baker, R.J. (On leave)
Branca, A. E.
'Collins, N.
'Gibson, E.M.
'Hamilton, W.
.Hean, A.F.C.
'Koerner, Mrs. Otto
/ McLean, C.H.
Perry, G.N.
,Tuck, D.G.
Expressions of re
g
ret at inability to attend were received from Senators
Collins, Hamilton, Hear., Koerner, Perry, Tuck,
40
.
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p
7
The Chairman expressed regret that microphones were not yet
instal&ed
but
that these were under way.
He notified Senate that Senator S. Wong had submitted his resi
g nation to
be effective June 1, 1969, and that the early submission of Notice of
Resignation had been made by S. Wong in order that the by-election to
fill the vacancy could be held at the same time as the regular triennial
election for replacement of a student Senator.
1.
APPROVAL OF AGENDA
On a motion by K. Rieckhoff, seconded
by K.
Okuda, the Agenda was
approved.
2.
APPROVAL OF MINUTES - OPEN SESSION - JANUARY 6, 1969
K. Okuda indicated that he had been in attendance and that his name
/
should be added to those attending and deleted from those absent.
S. Wong noted that amendment was required on page 11 item 3, para-
graph. 2, adding at the end of the sentence and paragraph the words,
"and that the University is not involved".
K Burstein noted correction was necessary on page 5, paragraph 3,
line 18, after the word "publish" of insertion of the words, "before
the next deadline for submission of Agenda items".
With the above corrections the minutes were ruled approved.
3. BUSINESS ARISINGFROM THE MINUTES
(A) Report on Deferred Grades
Paper S-194
It was noted that this paperwas a response to questions which
had been raised by B. D'Aoust and was received as such.
B. D'Aoust gave Notice of Motion as follows:
"Whereas there is no direction by Senate to the Registrar
regarding the handling of 'N' and DEF' grades for pur-
poses of calculating either cumulative or semester grade
point averages, and
-40
Whereas the present practice (1) may penalize the student
- he may not get a bursary or scholarship for which he
is qualified by his other marks - and
(2)
since the computing of an average which includes an
'N' or 'DEF' grade carrying a zero value in fact results
in an erroneous reflection of a student's achievement and
(3)
since the trouble involved in re-programming the
computer to calculate averages accurately is easily offset
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9
j -c
by the reliability of the information printed out,
. Moved, (1) that where grades of 'N' and 'DEF' are
awarded by an instructor, these be left intact on
the student's record unless changed according to
present University policy, and
(2) that in calculating grade point averages,
computation be based only on passing or failing
grades
awarded by instructors.
Comment - Motion No. 1 intends to record academic
evaluation of a student's performance more accurately,
Motion No. 2 is intended to arrive at averages on the
basis of academic rather than administrative judgments."
B. D'Aoust indicated that this was Notice of Motion for the next
meeting and it was agreed that in distribution of the Notice of
Motion to Senators the Registrar should add any comments he feels
appropriate.
•
W. Williams gave Notice of Motion as follows:
"that the time for conversion of grades be extended
until the last day to drop courses in the semester
following the awarding of the grade".
•
This Notice of Motion would also be included in the distribution
•
• of
the D'Aoust Notice of Motion and the comments of the Regitra.
-
s
L
Id
3.
(B)
Report on Calendar Times
- ParS-l95
O
Moved by K. Rieckhoff, seconded by J. Hutchinson,
"that Paper 5-195 be
received and that the recommendations
on page 3,
item (c) be approved".
NOTION CARRIED
C) Other Items
K. Burstein noted. that the Senate Agenda Committee had not
clarified the criteria on the basis of which papers and items
would be accepted for the Agenda and that before the date for
submission of papers for the next meeting such clarification
should be provided to members of Senate.
K. Burstein noted that the statement had been issued indicating
approval in principle by the Board of Governors of Chairmanships
rather than lleadships of Departments and inquired as to the nature
of the decision and the issue of the statement without review by
other bodies. The Chairman commented.
4.
REPORT
OF CHAIRMAN
.
(A) K. Strand noted that the report of the Perry Committee was in
draft form with expectation that it would be presented to the
Minister of Education as soon as in final form.
(B)
Chairman made reference to institutional research at the University,
stated that recruitment for the senior position was under way and
that progress was being made.
(C)
The Chairman indicated that the Academic Board was giving consid-
eration to a system of province-wide forecasting of enrolments
which should give much more accurate and useful data than currently
available and requested that R. Haering, Acting Academic Vice-
President, who is a member of the Board, comment further.
R. flaering noted that Simon Fraser University is but part of the
total system and with growth in post-secondary education in the
province close liaison would be necessary. The Academic Board was
attempting to find a sounder basis for forecasting enrolments and
that consideration was being given the development of a mathematical
rnode.l on the basis of which certain decisions undertaken at an
institution or decisions proposed could be reviewed with reasonable
accuracy to ascertain the likely total impact on the various
institutions.
40
-
5. REPORTS
_0FCO4TTTEES
(A)
Ro i: t of Senate Commit tee on Rules and Procedures - PajrS-l9C
Review of the paper was undertaken and it
was
agreed that
on document
R.P. I under "Membership" the word "faculty" be replaced by the word
"
the"
-
Moved by K. Rieckhoff, seconded by A. NacKinnon, that with the change
noted
"that
Senate ratify the terms of reference for the Senate
Committee on Rules and Procedures".
MOTION CARRIED
(B)
Report of Senate Ad Hoc Committee on Representation of Student Croups
on Senate - Paper S-197
Discussion on the paper was undertaken.
Moved by W. Williams, seconded by J. Walkley,
"that the last paragraph of page one, lines 3, 4, and
5,
be
amended to read, "Senate should adopt in principle that
students who are not Senators should be permitted to serve
UOfl
Senate Committees where Senate calls for student
representation ---".
NOTION CARRIED
Discussion was held as to whether or not page 2 be approved. The
suggestion was opposed by some and supported by others. The Chair-
man ruled that as the Ad Hoc Committee had submitted its report
the Committee be dissolved and this ruling was accepted.
Moved by J. Walkley, seconded by K. Okuda,
"that the report of the Senate Ad Hoc Committee on Student
Representation upon Senate, with change as noted, be received".
MOTION CARRIED
6.
REPORTS OF FACULTIES
(A) Faculty
Arts
(i) Administrative Se
p
aration Of Archaeology fromP. SA.-Paoer S-198
As the microphones
had
not yet arrived it was moved by D. Korbin,
seconded by S. Wong,
"that Senate recess for fifteen minutes".
NOTION DEFEATED
4 in favour
12 Opposed
4 abstained
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Moved by D. Sullivan, seconded by J. Walkley,
"that the two motions of Paper S-198 be approved".
Discussion was undertaken. D. Sullivan, Dean of Arts,
commented on the reasons why submission had been made in
the particular fashion and emphasized that the reai its of
the proposals must be both timely and equitable.
(The microphones were installed.)
S.
Wong suggested that discussion of the paper in two parts
would be more equitable and it was moved by S. Wong, seconded
by R. Haering',
"that the question be dealt with in two parts".
MOTION CARRIED
12
in favour
4 opposed
6
abstained
Discussion was then undertaken on Part I on the motion,
"that Senate accept in principle an administrative
'
separation of Archaeology Studies from the Department
rtient of Political Science, Sociology, Anthropology,
and authorize that Archaeology Studies become an
administrative responsibility under the Office of
the Dean of Arts".
S. Wong inquired as to whether or not the parties had been
invited to the Senate meeting and the Dean of Arts responded
in
the negative. It was noted that Messrs. Briernberg,
Carlson, and Hobler were in the audience.
S. Wong inquired of the Chairman as to whether the parties
would be allowed to speak and join in the debate and the
Chairman ruled that this would be permitted.
S. Wong referred to documents provided with Paper S-198 with
particular reference to the Abstract prepared by R. Carlson
and T. Hobler. He also referred to another paper which had
been distributed within the Faculty and claimed that down to
page 6 there was agreement but that on page 6 and thereafter,
commencing with"the present facili ties" there was not agreement
and that there was indication that new appointees would be
considered. D. Sullivan responded drawing attention to Paper
R.B.3 with particular reference to paragraph 5 and the section
which states, "carries with it no obligation by the Faculty of
Arts for any increase in support, budgetary or otherwise, beyond
those resources now committed to Archaeology".
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Debate continued with argument that there was not evidence of long-term
planning and disagreement on a number of points.
40
Question was put by S. Wong to R. Carlson as to whether there was intetion.
to ask for establishment of an Archaeology Department within the next year.
Points of Order were raised to the effect that questions should be directed.
to the Dean of Arts, and that questions should be on facts, not intentions.
The Chairman ruled that the Dean would speak for
for the Faculty but that if he
did not know he could then seek the information. Comment was made on
precedent, i.e., the nature of discussions when the M.B.A. Program had been
under review, and there were disagreements.
The chairman ruled that Messrs. Briemberg, Carlson and Hobler join the
Senate table for purposes of discussion.
In response to the question pertaining to possible establishment of an
Archaeology Department within the next year, R. Carlson responded that he
did not know as there were too many variables involved.
Comment was made that the proposal and method was unusual, with inquiry as
to whether any two people could ask for separation from departments and that
if this be done the academic implications would not be known. Further
questions were raised in terms of financial and budgetary implications and D.
Sullivan indicated that the papers presented were designed to show the
academic considerations and that budge
t
ary considerations directly as such
had not been involved as that was not directly a Senate matter.
( S. Wong argued that the debate should be on the establishment of a new
( department and not on administrative separation and that the supporting
* ( papers were inadequate. Dean Sullivan replied that Senator Wong was
( misleading Senate since the approval of the motion in no way obligates the
( creation of a new department in the creation of a new department in the
( near future or at any time.
Question was raised as to the meaning of "intense conflict" and R. Carlson
stated he had no comment but the documentation thereon rested with the Dean
of the Faculty of Arts.
Further debate followed with comment by S. Wong that a paper of October 1,
1968, from the Archaeology Department to the P.S.A. Curriculum Committee
requested 17 new courses. D. Sullivan again made reference to Paper R.B,3
noting that request was not being made for a new department, and that the
October 1st document was not relevant in view of the later developments
and the comments on R.B. 3 dated December 11, 1968.
Debate continued.
* This paragraph was inserted at the request of S. Wong and D. Sullivan.
It is a substitute for the following paragraph, which was included in
the original draft minutes:-
"Argument was made that the debate should be on the establishment of a
new department and not on administrative separation and that the
supporting papers were inadequate."
8
A
Moved by S. Wong, seconded by D. Korbin,
"that paper S-198 be referred back to the Faculty
•
of Arts".
The Chairman ruled
that the ensuing
debate
would be limited
to the propriety of referral back to the Faculty of Arts.
Debate ensued with argument that there had been improper
submission in that papers went forward to the Faculty of Arts
without going through the appropriate department. The Chairman
noted that attempts had been made to bring the matter before
Senate without success, that the Senate Agenda Coirmiittee had
offered three different acivices, that when again presented to
Senate, Senate had declined to discuss the matter and had
adjourned, and that Senate had declined to treat the matter
in the abstract.
Various members spoke for and against referral back to the
Faculty of Arts and the Dean of the Faculty of Arts outlined
the procedures he had followed.
Moved by R. Harper, seconded by K. Burstein,
"that the previous question now be put".
MOTION CARRIED
S
Vote was then undertaken on the motion
"that paper S--198 be referred back to the Faculty of
Arts".
MOTION FAILED
6 in favour
17 opposed
S. Wong requested that his vote in favour of referral be
recorded.
Amendment to the main motion was moved by C. Sperlin
g
, seconded
by S. Wong,
"that in line 2 the word "administrative separation
be replaced by the words "academic department".
The Amendment was ruled out of order by the Chair and was
challenged by L. Bolandwith reference to page 144 of Robert's
Rules
f the
of
Chair
Order.
was upheld.
Vote was taken on the challenge
,
and the ruling
o
Debate on the main motion continued.
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S
C.
Sperling referred to written comment by the Acting Acadenic
•
Vice-President to the effect that he believed the
separation
to be academically sound, but: that there had not been discussion
with department members generally on this matter and basis of
decision was requested with indication of the meaning of
"academic separation", Further comment was made that the
tim:.ng of referendum was not appropriate and that the Fault:y
of Arts did not consider the matter in its entirety.
D.
Sullivan stated that three requests had been sent to the
department for information for circulation to the Faculty at
•
large at the same time that other documentation was forwarded
but that there had been no response from the department.
R. Hacring noted that vote had been undertaken in the depart-
ment and that his decision was based in large measure on the
results of the vote.
K. Burstein expressed the view that appropriate procedures
had been followed in the Faculty of Arts and inquired of
N. Brieniberg whether this was correct.
• N. Briemberg, Acting Chairman of the Department of Political.
Science, Sociology and Anthropology, discussed at length a
number of issues, referred to matters of differences of opinion
• and philosophy and provided considerable background for Senate.
R. Harper inquired of N. Briemberg as to the drawbacks to
separation as proposed and inquired of R.
Carlson
as to the
drawbacks which would result from non-separation. N. Briemherg
expressed the view that the University must decide its long-
term goals including the type of Archaeology it wished to
offer, that foresight, advance planning and intellectual debate
would be required and that he did not consider that the proposal
would be good for students. He commented that the proposal
differed from the situation which pertained in Reading and
Study in that no degree requirements and credits are involvd
in
that area but that these matters did pertain in the case
of Archaeology. R Carlson noted that the Faculty had given
consideration to this matter through referenda, that a number
of individuals had referred to documents on file in the
Office of the Dean of the Faculty of Arts and that administrative
separation seemed to be a viable method for solution of a
vexatious problem.
Various members entered the debate speaking for and against
the proposal. Reference was made to the vote in the Faculty
of Arts and to the proposal as providing an interim step
at this time.
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lo- -
a..
Amendment was moved by S Wong,
"that in line 2 after the word "sep
a
ration" the
words 'i.e., a new department' be added".
The Amendment was ruled out of order by the Chairman.
Challenge was made on the ruling. Vote was taken with six
supporting the challenge and 15 supporting the Chair. The
ruling of the Chair was upheld.
Debate on the main motion continued.
L. Boland requested that the Chairman give reasons for his
ruling on the Wong amendment as he believed the ruling was
in opposition to Robert's Rules. The Chairman responded
that the submission from the Faculty was as stated and that
the nature of the amendment changed materially the request.
Debate continued.
Moved by J. Walkley, seconded by R. Harper,
"that the previous question now be put".
NOTION CARRIED
18 in favour
2 opposed
1 abstained
Vote was then undertaken on Part I on the motion
"that Senate accept in principle an administrative
separation of Archaeology Studies from the Department
of Political Science, Sociology and Anthropology
and authorize that Archaeology Studies become an
administrative responsibility under the Office of the
Dean of Arts".
NOTION
CARRIED
16 in favour
6 opposed
2 abstained
D. Korbin and S. Wong requested that their negative votes he
recorded.
L. Boland requested that it be noted in the minutes that of
16 voting in favour of the motion 10 did not contribute in the
debate.
Senate undertook consideration of Part II on the motion,
•
"that Senate form an Ad Hoc Conniittee comprising
•
the Dean of the Faculty of Arts, the Bursar,
the Academic Vice-President, and one other Faculty
member on Senate whose responsibility will be to
see that an equitable and timely separation of
Archaeology Studies from P. S.A. is implemented".
D. Korbin referred to the current motion and to the previous
motion, and requested that his remarks be recorded. He
stated that in the current motion persons proposed were
inappropriate in that reference was made to the Dean of
Arts -- an ex-radical, to the Bursar -- an administrator,
to the Acting Academic Vice-President -- who was mobile,
and to one Senator faculty member. He considered the
motion just passed as non-intelligent and the current
motion a blatant one. The motion passed in part one by
Senate began the dismemberment of the P. S.A. Department
and it was not proposed to have some members from that group
which had made a non-intelligent decision complete the
separation. He considered thr rulings of the Chairman in
rejecting the amendments proposed for part one rather
disgraceful.
-
101
n
12
"
•
I
•
Amendment to the motion
was
moved by S. Wong, seconded
by C. Sperling,
"that there be added to the Committee two student
Senators and five lay members of Senate".
AMENDMENT FAILED
5
in
favour
12 opposed
4 abstained
Vote on the main motion was then undertaken.
NOTION CARRIED
15 in
favour
3 opposed
4 abstained
•
D. Korbin and S. Wong requested that their negative vote
be recorded.
Discussion ensued as to the nature of the Committee and
D. Sullivan pointed out that it was an Ad Hoc Committee of
Senate expected to report back to Senate. He commented further
that the purpose of the Committee was to oversee that a timely
and
standpoint
appropriate
it was
separation
an
implementa
was undertaken
tioncommittee
and
which
that
would
f
rom this
report its results back to Senate.
S. Wong argued that the motion was out of order, made reference
to section 46 (f) of the University Act and indicated that he
proposed to write to the Attorney General for a legal ruling.
Further discussion was undertaken.
Moved by K. Okuda, seconded by J. Walkicy,
"that Senate suspend its rules concerning nominating
and voting".
S
-
MOTION CARRIED
12 in favour
4 opposed
Nominations for the committee to elect one member were then
called. Nominations were received on behalf of K. Okuda,
C. Sperling and L. Boland.
Balloting was undertaken and K. Okuda was declared elected.
40
••.
S-14
2//
7.
2I
R
BUSINESS
(A)
ice
No papers
received
(B)
Query re Status of the Senate Ad. Hoc Comm
Practices
and
- Papers 5-199
. ,
S-200
ittee on Examination
Gradi
The papers were
noted.
Moved by R. Hacring,
seconded by W. Williams,
"that Senate
es tablish a standing
Committee on
Examination
CGomradimngs
ittee
and
be
Pr
re
act
ferr
i
e
ces
d
and that the
m
embership of the
to the Senate Nominating Committee"
Various members spoke for and against the motion.
a
e
m
r
xa
gum
ade
mi
e
ne
tha
ntw
a
t
nd
a
int
s
pr
r
pr
oduc
ovi
ese
de
t
nt
ion
a
e
ppr
d
of
tha
oprsuc
t
ia
t
h
t
he
e
a
re
C
i
om
s
ne
mi
e
tt
d
ee
for
coul
a
d
Col
pr
lu
ove
S
llit
uge
g
Le
d
s
e
a
tj
nge
Q
to c
r
ol
o,
wa
l
s
ect,
for
Senate,
that the work load for a standing
consjdera
toi1
by
Co
mmittee
E
grvaealuat atnd
ion
thato tcol
the
le
r
c
e
t
S
and
houl
pr
d
ovi
be
de
int
f
roduc
or
inf
e
or
d
m
a
a
n
tOion
ffic
a
e
nd
w
of
oulfor
Re
d
ë
se
xpepr
ar
ove
c
r
j
inlt
a
eoo
nd
flt
ati
n.
Reference was made to study
o
Conducte
d
by the Ad Hoc
COjt-t.
and the wide
disparity
which had then
pro and con, were made.
been round.
Further argu;ne-;
Vote on the motion was undertaken
NOTION CARRIED
11 in favour
9 Opposed
Moved by K. Okuda seconded by j. Hutchinson,
"tthahe t
mc
Se
d
naialtl e
grstaade
te
by
thaa t f'Cor
".
courses at the 100 and 200 level
Debate ensued with individuals
s
peaking for and against the proposal
Moved by L. Funt, seconded by
B.
D'Aoust,
"that this open session of the meeting
minutes - at 11:40 P.M."
adjourn in ten
MOTION CARRIED
12 in
favour
2 Opposed
40
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/ /b9
Debate returned to the motion of Okuda/Hutchjnsoji.
.
Moved by L. Boland, seconded by S. Rong,
"that the motion of Okuda/Hutchinson, be tabled".
NOTION CARRIED
15 in
favour
3 opposed
2 abstained
(C) Date of Next Meeting-
The date of next: meeting was established as March
3,
1969.
The meeting of the Open Session adjourned at 11:40 P.M.
II. N. Evans
Secretary
0