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DRAFT UNTIL APPROVED BY SENATE
MINUTES OF SENATE OF SIMON FRASER UNIVERSITY HD ON MONDAY,
OCTOBER 7, 1968, IN THE FACULTY LOUNGE AT 7:30 P.M.
OPEN SESSION
Present:
Strand, K.T.
Chairman
Baker, R.J.
Baird, D.A.
Boland, L.
Burstein, K.R.
Collins, N.
Dampier, J.L.
D'Aout:, B.
Ellis, A.J.
Foulcis, J.S.
Funt, B.L.
Hamilton, W.M.
Hean, A.F.C.
Hutchison, J.
Koerner, Mrs. Otto
Korbin, D.G.
Lett, Mrs. Sherwood
MacKinnon, A.R.
McLean, C.H.
Okuda, K.
Rieckhoff, K.E.
Sperling, G.B.
Stratton, S.
Sullivan, D.H.
Vidaver, W.
Walkley, J.
Wong, S.
Williams, W.E.
Rheumer, G.A.
Evans, H.M.
Secretary
Roberts, D.
Meyers, D.A.
Smedley, J.
Recording Secretary
Absent:
Branca, A.E.
Gibson, E.M.
Harper, R.J.C.
Perry, G.N.
Shrum, Dr. G. M.
Smith, L.
S.
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1. ELECTION RESULTS -
S
(A)
The Secretary announced that D.M. Sil1ivan had been elected as Dean
of the Faculty of Arts and that ratification by the Board of
Governors was awaited.
(B)
i.
For election as the nominee, to be appointed by Senate, of
the Faculty of Arts, replacin
g
for the completion of the term
of office of the incumbent, A. MacPherson, May 31, 1971, 129
votes were cast and J. Hutchison polled the highest number of
votes.
ii.
For election as the nominee, to be appointed by Senate, of the
Faculty of Education, replacing temporarily the incumbent,
S. Wassermann, to April 30, 1969, 23 votes were cast and
Leonne N. Smith (Mrs. Prock) polled the highest number of
votes.
iii.
For election as the nominee, to be appointed by Senate, of
Joint Faculty, replacing temporarily the incumbent,
M. Lebowitz, to April 30, 1969, 223 votes were polled, of which
one ballot was spoiled. L.A. Boland polled the highest number
of votes.
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Moved by W. Williams, seconded by L. Dampier,
"that the candidates be seated"
MOTION CARRIED
2. APPROVAL OF AGENDA
Moved by K. Okuda, seconded by A. MacKinnon,
"that the Agenda be approved"
MOTION CARRIED
3. APPROVAL OF MINUTES OF MEETING OF
.
SEPTEMBER 23, 1968
S. Wong requested that the following comments be recorded under page 9,
item C, that "Dr. Burstein said that Joint Faculty is the University".
With the amendment noted above the Chairman declared the minutes
approved.
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4. BUSINESS ARISING FROM ThE MINUTES OF SEPTE?IRER 23, 1968
(A)
REPORT BY CHAIRMAN ON FACULTY COUNCIL - PAPER 5-158
It was noted that Dean Wilson should he added to the paper as an
ex-officio member.
/D. Korbin raised questions pertaining to the restructuring of
,Faculty Council and the Chairman of Senate responded. S. Wong
inquired ertaining to the procedures which had been followed by
Faculty Couii... 71
in the past and the Chairman indicated that as
full information w.s not available data would be obtained but that
during the interim the paper presented represented the information
available.
Moved by K. Okuda, seconded
L,v K.
Rieckhoff
"that the report by the Chairman on Faculty Council -
paper S-158, -
be received"
MOTION CARRIED
(B)
OTHER ITEMS -
As no other items were raised Senate continued with the Agenda.
5. UNFINISHED BUSINESS
A.
DEFINITION OF REQUIRMENTS FOR FIRST-CLASS STANDING, HONORS,
AND CLASSIFICATION OF DECREES - PAPERS S-153 (a), S-153 (b),
S-153 (c)
The Chairman of Senate requested that the Secretary report briefly
the background pertaining to this particular topic and this was
done. The Secretary indicated that this topic had been under
review for some considerable time with reference back and forth
between Faculties .and Senate with indication that on September 9th
Senate had again referred the matter to Faculty on the understanding
that at this meeting Senate proposed to make a decision. The
Scretary briefly indicated variations in the submissions made by
the three Faculties and emphasized the desirability of arriving at
a decision. Comment was made that the matter should be considered
by Joint Faculty.
Moved by K. Okuda, seconded by K. Rieckhoff,
"that (1) for Honors First Class Standing a Grade Point
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Average of 3.5 be required and that (2) for Honors
Standing a Grade Point Average of 3.0 be required --
each on a cumulative Grade Point Average based on 132
semester hours."
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Considerable debate ensued including points of order, intent of
the motion, and the variations in submissions from the three
Faculties.
A. MacKinnon clarified the position of the Faculty of Education
indicating that it was the belief of that Faculty that major
consideration should be given to the last two years of study of
/ an individual on an Honors program pertaining to the 300 and 400
/ level courses.
Reference was made to previous motions passed by Senate and the
intent of those motions and the Secretary attempted to clarify
the situation. S. Wong requested ruling on a point of order,
ruling was made by the Chair, challenged by S. Wong and the
ruling of the Chair was upheld by the assembly.
The Chairman of Senate stipulated that two items were now under
debate, namely, a requirement of 3.5 Grade Point Average for a
First Class Honors Standing and a requirement of 3.0 for Honors
standing.
Further debate was undertaken and clarification requested with
disagreement on earlier motions and the intent of motions pas.sed by
Senate. L. Funt referred to a recent meeting held with the
Registrar and the three Deans of Faculties and the recommendations
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then submitted by the Faculties as shown in the papers provided.
Motion was made by K. Burstein, seconded by C. Sperling
"that the motion be tabled until Senate has established
procedures for recommendations for calendar entries
that have University-wide significance,"
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but the motion was ruled out of order by the Chair, challenged,
but the assembly upheld the Chair.
Further debate ensued concerning the matter of primary consideration
being given the last two years of work or Upper Division work 1 with
some disagreement.. Amendment to the motion was made by A. MacKinnon,
seconded by C. Sperling
"that first consideration be given to the final two years
of a student's program,"
Debate continued with disagreement.
Amendment to the amendment was moved by D. Korbin, seconded by
C. Sperling
"that consideration of the first two years record, or to
the last two years record, or to the record of all years
be at the student's own request."
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Debate ensued and vote was taken.
AMENDMENT TO THE AMENDMENT DEFEATED.
Debate continued and vote was taken on the Amendment to the main
motion to the effect
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"that first consideration be given to the final two
!
years of a student's program.
AMENDMENT DEFEATED
Considerable debate followed pertaining to practical methods of
determining completion of requirements and the principles under-
lining requirements for First Class Honors and Honors degree
standing.
Notice of Amendment was made by K. Rieckhoff
"that 3.5 Grade Point Average be calculated from the
Cumulative Grade Point Average based on the entire 132
semester hours required for the degree or on the 62
semester hours of 300 and 400 level courses, whichever
is
.
the higher."
Debate continued with consideration being given the Notice of
Amendment to the motion. Comments were made pertaining to the
various requirements for an Honors degree, as between Faculties
and Departments.
Reference was again made to the desirability of considering a
student's final two years of study. Additional questions were
raised concerning the necessity of indicating any classification
other than Honors Standing. Reasons were advanced for indicating
such differences.
Comment was made that it is a student's choice, subject to approval
of the Faculty based upon a student's standing, that an Honors
Degree be undertaken.
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Questions were raised concerning students who undertake all of their
work at Simon Fraser University as compared with students who under-
take some of their work in the earlier semesters outside the
University and who are given advanced standing. Problems were
noted concerning the matter of determining
,
a student's Grade Point
Average under such circumstances.
Some support was
given determination of the Grade Point Average on
Ehe total program undertaken by a student within the University
and some support was given prime emphasis on
the final studies
undertaken by a student.
Reference was made to earlier decisions and problems faced by
Senate in which students had been granted First Class and Second
Class Degrees without prior clear indication by Senate as to the
requirements,with the result that Degrees which had been issued
had been recalled and new statements issued. The necessity of
clarification was noted.
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Moved by K. Rieckhoff, seconded by G. Sperling
"that the 3.5 Grade Point Average required for an
Honors Degree be calculated from the Cumulative Grade
Point Average based on the entire 132 semester hours
required for the degree, or on the 60 semester hours
of 300 and 400 level courses included in the degree
requirement, whichever is the higher Grade Point."
Debate continued and vote was taken on the Amendment to the
first section of the main motion.
AMENDMENT CARRIED
Debate continued and clarification was again requested.
Amendment to the second portion of the main motion was made
by S. Wong, seconded by K. Rieckhoff
"that the same procedure be followed for calculating
the Cumulative Grade Point average of 3.0 required
for an Honors Degree as pertains in calculating the
3.5 Cumulative Grade Point Average required for the
First Class Honors Degree."
Debate was undertaken and vote was taken on the Amendment to
the second portion of the main motion.
AMENDMENT CARRIED
20 in favour
4 against
Question was raised pertaining the effective date of changes
and the Chairman of Senate indicated that if new criteria are
to the advantage of a student these would he applied but if former
calendar criteria would he of advantage to a student these would
apply.
Vote was taken on the main motion in two parts, as amended
"that (1) for the First Class Honors Degree a Grade
Point Average of 3.5 be required and that the 3.5
Grade Point Average be calculated from the Cumulative
Grade Point Average based on the entire 132 semester
hours required for the degree or on the 60 semester
hours of 300 and 400 level courses included in the
degree requirements, whichever., . the higher Grade Point
and (2) that the same procedure be followed for calculating
.
the Cumulative Grade Point Average of 3.0 required for an
Honors Degree as pertains in calculating the 3.5 Grade
Point Average for the First Class Honors Degree."
MOTION CARRIED
20 in favour
4 against
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It was noted that these regulations would be effective irnmedialy
if to the advantage of a student.
D. Korbin requested that a roll-call vote be undertaken and a
considerable debate ensued as to the nature of the vote requested..
Following review of Robert's Rules of Order decision was made
and vote was taken. The decision of the assembly was against a.
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roll-call vote
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with four members voting for such vote
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and the
request for such vote was defeated. S. Wong and L. Boland requested
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that their votes for a roll-call, vote be recorded and K. Rieckhoff
requested that his vote against the roll-call vote be recorded.
Further debate was undertaken.
Moved by W. Vidaver, seconded by L. Boland
"that there be no distinction in the General Degree
between different classifications."
MOTION CARRIED
16 in favour
3 opposed
It was noted that the result of this vote would provide for a
.
First Class Honors Degree, an Honors Degree, and a General Degree
which would not carry indication of any classification of First
Class Standing.
B. UPDATED REPORT OF THE COMMITTEE TO STUDY THE TERMS OF APPOINTMENT
AND TENURE OF MEMBERS OF FACULTY - W. VIDAVER
W. Vidaver presented his report and referred to same noting that
his Committee recommended that it continue as a Senate Committee
at least until such time as the censure of Simon Fraser University
is lifted.
Debate was undertaken.
Moved by K. Rieckhoff, seconded by K. Okuda
"that the recommendation be accepted."
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Following debate vote was undertaken.
NOTION DEFEATED
7 in favour
S
13 against
Debate continued.
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Moved by N. Collins, seconded by K. Burstein
"that the report be received and the Committee be
dissolved."
MOTION CARRIED
6. NEW BUSINESS
A.
DATE OF CONVOCATION 1969
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Moved by A. MacKinnon, seconded by D. Sullivan
"that the recommendation for the date of convocation
be approved."
MOTION CARRIED
The date of convocation was established as Saturday, May 24,
1969, commencing at 2.00 P.M.
B.
NOTICE OF MOTION - SENATE LIBRARY COMMITTEE - D. BAIRD -
.
PAPER S-155
Moved by D. Baird, seconded by S. Foulds
"that Paper S-155 as written be approved."
MOTION CARRIED
In order to provide continuity it was moved that
"as continuity and membership on the Senate Library
Committee is completely broken once every two years,
that for the year beginning October 7, 1968, the term
of one Senate appointment be for two years and that
the appointment of the elected member from the Faculty
of Science be for one year. Thereafter, the existing
terms of appointment be maintained."
C. ELECTION BY SENATE TO SENATE COMMITTEES - PAPERS S-152, S-152 (a)
Moved by D. Tuck, seconded by K. Rieckhoff,
"that the election by acclamation be approved."
MOTION CARRIED
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The motion involved the following Committees:
Senate Library Committee - three senators to be elected for one
year terms to September 30, 1969 - B. D'Aoust, S. Foulds, J. Walkley.
Senate Committee on Honorary Degrees - a temporary replacement
for S. Wassermann to April 30, 1969 - J.C. Harper.
An election to fill one vacancy with the term expiring when the
elected individual's term of office as senator ceases - K. Okuda.
Senate Ad Hoc Committee on Representation of Student Groups on
Senate - one senator to be elected to replace temporarily M. Lebowitz
to April 30, 1969, or until the Committee is dissolved - B. D'Aoust.
Moved by L. Dampier, seconded by D. Sullivan
"that scrutineers for the necessary elections be the
Registrar's staff."
MOTION CARRIED
Following balloting the following election results were declared.
Senate Committee on Scholarships, Awards and Bursaries, 27 votes
were cast and S. Stratton was declared elected.
Senate Ad Hoc Committee on Rules and Procedures pertaining to
Professional Conduct, 27 votes were cast and there was one spoiled
ballot. Nominees declared elected, in alphabetical order, were
J. Barlow, R. Day, R. Harper, J. Hutchinson, K. Okuda, P. Wagner.
Moved by W. Vidaver, seconded by B. D'Aoust
"that ballots be destroyed."
MOTION CARRIED
Moved by W. Vidaver, seconded by D. Baird -
"that Senate confirm the appointments resulting from
the elections."
MOTION CARRIED
D.
ASSOCIATES OF THE CENTRES. FACULTY OF EDUCATION - PAPER S-154
An informal discussion was held with A. MacKinnon providing infor-
mation concerning Associates of the Centres, with reference to
paper S-154, and to additional matters which might require clari-
fication particularly in reference to "Faculty".
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A- MacKinnon indicated that certain decisions had been made by
the Board of Governors when it was acting as Senate, prior to
the establishment of Senate, and to decisions made within the
Faculty of Education wherein the Associates of the Centre had
been granted certain privileges in respect of voting but the
clarification of "Faculty" was now needed for a variety of
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!reasons including such matters as convocation rolls.
Debate was undertaken and a number of problems identified.
Moved by S. Foulds, seconded by A. MacKinnon,
"that a Senate Ad Hoc Committee of five members be
struck to establish the status of certain groups not
yet defined as faculty, to make recommendations to
Senate, including eligibility for entry on convocation
roll, voting privileges, and related matters".
MOTION CARRIED
The Senate Nominating Committee was requested to bring forward
names of nominees for the next meeting of Senate.
E.
INDIVIDUAL STUDY SEMESTER PROPOSAL - PAPER S-156, S-156 (a)
A MacKinnon spoke to the proposal of the Faculty of Education
covering an individual study semester, gave reasons for the proposal,
indicated that the proposal had been referred to the other Faculties
and that comments had been received from the other Faculties in
this regard. He noted that the matter had been under consideration
for some time and that it was the desire of the Faculty of Education
that the proposal be approved by Senate for commencement in
January, 1969, insofar as the Faculty of Education is concerned.
Moved by A. MacKinnon, seconded by S. Wong,
"that the approval of Senate be given the Individual Study
- Semester proposal for the Faculty of Education in relation
to the Bachelor of Education degree."
Debate continued and A. MacKinnon provided additional data.
Discussion was held on the paper which had been provided by the
Faculty
of
Arts in response to inquiry from the Dean of the Faculty
of Education.
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Motion was made by D. Korbin, seconded by S. Wong, to the effect,
"that the proposal be applicable also to the Faculty of Arts" but
the motion was ruled Out of order by the Chair, was challenged,
and the Chair was upheld.-
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Notice of motion was made by S. Wong, seconded by D. Korhin,
"that Senate find the paper presented by the Faculty of Arts
is inadequate and refers it back to the Faculty of Arts for
reconsideration" but this motion was later withdrawn.
Further debate was undertaken and R. Baker questioned carefully
the nature of the proposal indicating that there was difficulty
in understanding clearly the intent of the proposal. Inquiry
was made as to whether the individual study semester would be
part of the three semesters which the student undertakes in the
Professional Development Program in Education and whether there
was suggestion that this would be part of the work done in one
of the Education semesters rather than as one of the eight
semesters in Arts or Science. It was noted that it could be
offered as part of the Bachelor of Education degree requirements.
Further debate ensued and the Secretary requested clarification
as to whether or not the individual study semester would be
the current Education 404 semester, or equivalent thereto,
with
,
the response that the work would be in that area only.
Vote on the main motion was undertaken.
MOTION CARRIED.
Further discussion ensued.
Moved by S. Wong, seconded by S. Foulds,
"that Senate recommend that the Faculty of Arts
consider the adoption of an Individual Study Semester
as approved by Senate for the Faculty of Education
and forward a reply to Senate for consideration at
the November meeting."
Debate was undertaken.
Amendment to the motion was made by K. Burstein, seconded by
G. Sperling,
"to replace the word'the Faculty of Arts' by the words
'the Faculty of Arts and the Faculty of Science'."
AMENDMENT CARRIED
ii
in
favour
7 opposed
Further discussion was undertaken. Comment was made that
pressure of work rendered undesirable demands that this
matter be considered and brought back to Senate at the November
meeting.
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Moved by L. Funt, seconded by D. Sullivan,
"that the motion with amendment be tabled"
MOTION TO TABLE
DEFEATED
9 in favour
11 opposed
Debate continued. Amendment to the motion was made by
C. Sperling, seconded by D. Sullivan,
"that the words '
forward a reply to Senate for
consideration at the November meeting' be replaced
by the words 'the Deans report to Senate as early as
possible'."
AMENDMENT CARRIED
21 in favour
1 opposed
Further debate was undertaken followed by vote on the
motion as amended,
S"that Senate recommend that the Faculty of Arts and
the Faculty of Science consider the adoption of the
Individual Study Semester as approved by Senate for
the Faculty of Education and the Deans report to Senate
as early as possible."
NOTION AS AMENDED
CARRIED
20 in favour
Further debate was undertaken with notice of motion by
B. D'Aoustfollowed by motion by D'Aoust, seconded by S. Stratton,
"that the Individual Study Semester be granted Senate
recognition as an elective for students in the Faculty
of Science."
Debate was undertaken.
Moved by L. Boland, seconded by S. Wong,
"that this motion be tabled."
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NOTION TO TABLE
CARRIED
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F.
DATE OF NEXT MEETING
Moved by K. Rieckhoff, seconded by S. Foulds,
"that the date of next meeting of Senate be
Tuesday, November 12, 1968."
MOTION CARRIED
Suggestion was made that an Executive Committee of Senate might
be established and be of help in expiditing material but it was
noted that other problems might he generated and this matter
required further consideration.
C.
OTHER ITEMS
1.
D. Korbin gave notice
of
motion that "whereas G.N. Perry,
a member of the Simon Fraser Senate has accepted a position
on a Government Commission concerned with the fundamental
re-structuring of the British Columbia Educational System,
and whereas this represents a continuation of political
appointments which the Simon Fraser University community
finds unacceptable and whereas G.N. Perry has been consistently
delinquent in his attendance and in the carrying out of his
duties as a senator, the Senate of this University
(1) censure G.N. Perry for his delinquency, (2) request the
government withdraw his appointment from the Senate, (3) request
the government to withdraw his appointment from the so-called
Perry Commission."
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S. Wong requested that students be notified clearly of require-
ments for their degrees through advertisements in the Peak and
in registration materials. The Secretary indicated that this
matter had previously been before Senate and that instructions
had been issued to individual departments to ensure that
students received appropriate notification.
H.
CONFIDENTIAL MATTERS
The Senate recessed before entering closed session, with recess
commencing at 11:55 P.M.
H.M. Evans,
Secretary.