From SENATE COMMITTEE ON AGENDA AND RULES 

SENATE RULE - REPORTS OF COMMITTEES 

NOVEMBER 15, 1973 

MOTION: ? 

"That Senate adopt the Rule on submission of 

Reports by Committees to Senate, as set forth 

in Paper S.73-153 (former S.73-126) to be 

effective at the conclusion of the present 

meeting of Senate." 

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(Formerly 

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SENATE 

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SENATE COMMITTEE ON AGENDA AND RULES 

SENATE RULE - REPORTS OF COMMITTEES 

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Date OCTOBER 23, 1973 

Notice is hereby given of the following motion to be put to the 

December meeting of Senate: 

MOTION: "THAT SENATE ADOPT THE RULE 

THE SUBMISSION OF REPORTS BY 

COMMITTEES TO SENATE AS SET FORTH IN PAPER 5.73-126 TO BE 

EFFECTIVE AT THE CONCLUSION OF THE PRESENT MEETING OF SENATE." 

Committees of Senate 

1. Reports to Senate 

a)

A Committee whose first function is regularly to place items on 

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the agenda of meetings of Senate shall not present a regular 

report to Senate beyond the submission of agenda items and the 

necessary supporting materials. 

b)

A standing committee with delegated responsibilities to perform 

duties on behalf of Senate shall report to Senate at twelve-monthly 

intervals, except where otherwise stipulated in the charge to the 

committee; the first report shall be on a date to be agreed upon 

by the Chairman of the committee and the Chairman of Senate. Senate 

ratification of administrative decisions made by a committee shall 

be sought at the time of submission of the committee's report; in 

the event of Senate failing to ratify a decision or decisions of a 

committee, the decision or decisions shall stand, and the Senate's 

failure to ratify shall be interpreted as an instruction to the 

committee involved that actions of that type shall not be repeated. 

c)

A temporary committee established by Senate to perform a limited 

specified task shall report to Senate by the date stated in its 

charge. 

d)

Existing committees of Senate shall be assigned to categories a), 

b) or c) above by the Chairman of Senate on the date of promulgation 

of this rule; the categories of committees to be established in 

future shall be specified in the charge to each committee. 

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e) ? 

Any committee of Senate may, on motion of Senate or on call of the 

Chairman of Senate, be required to present a report to Senate. 

2. Form of Reports of Committees to Senate 

Committee reports to Senate shall normally include the following: 

a)

A statement of Senate's charge to the committee. 

b)

A statement of actions taken by the committee under the charge. 

c)

Where Senate has delegated powers to the committee, a list of the 

actions that have to be ratified. 

d)

Recommendations if any. Any recommendation shall be in the form 

of a motion and handled in accordance with normal Senate procedures 

for placing notions on the agenda. 

3. Consideration of Reports 

Upon the advice of the Senate Committee on Agenda and Rules, the 

Chairman of Senate shall allocate a period of time for informal consideration 

of committee reports. Any recommendation arising from the discussion shall be 

presented'as a motion in accordance with the regular practices of Senate. 

SENATE 

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SENATE COMMITTEE ON AGENDA AND RULES 

SENATE RULE - REPORT OF COMMITTEES 

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Date OCTOBER 23, 1973 

At the May 1973 meeting of Senate, the Senate Committee on Agenda 

and Rules were instructed to recommend to the October 1973 meeting of Senate 

rules and procedures for the conduct of the business of Senate; in preparing 

their recommendation, the Committee were instructed to bear in mind Senate's 

current and precedent procedural experience, and to examine the desirability 

of all Senate Committees presenting annual reports to Senate and the appro- 

priate disposition of such reports. 

The practice proposed for the submission by committees of Senate of 

reports on their activities recognizes a felt need by many members of Senate 

for more precise information on the work of the committees of Senate. It also 

attempts to clarify the way in which Senate will handle reports from committees. 

Certain committees of Senate, such as this committee, effectively 

report to Senate at every meeting or at times specified in their charge. It 

is proposed that such committees be not asked to submit annual reports since, 

by definition, their activities are continuously before Senate. Among such 

committees are the present committee, the Senate Committee on Undergraduate 

Studies, the Committee on Honorary Degrees, and the Nominating Committee. 

Other standing committees perform duties on behalf of Senate and 

frequently have delegated powers. It is proposed that these committees be 

required to report annually to Senate and the proposed rule states how their 

decisions and use of delegated powers shall be ratified. Such committees 

include the Senate Library Committee, the Undergraduate Admissions Board, the 

Appeals Board, the Committee on Non-credit Instruction, and the Committee on 

Scholarships, Awards and Bursaries. 

So-called ad hoc committees normally have in their terms of reference 

a date on which a report should be submitted. 

The new rule also recognizes that Senate may, from time to time, 

wish to have information on the ongoing work of any committee and provision 

is made for calling for such reports either on vote of Senate or the instruc- 

tions of the Chairman of Senate. 