Simon Fraser University

University Secretariat

Memorandum

To: ?

Senate

From: ?

Alison Watt

Date: ?

August 25, 2004

Subject: ?

Amendment to the Rules of Senate re Senate committee terms

The following motion which was presented to Senate as a 'Notice of Motion' at the July

5th 2004 meeting of Senate, is now forwarded to Senate for consideration.

Motion:

"that Senate approve that the following language in bold be added to

the Rules of Senate:

VI Committees

C. The nomination and election of members to Senate committees

shall be undertaken at the June Senate meeting and at other times

when vacancies occur.

In order to ensure continued operation of

Senate committees, where necessary, the terms of office of

retiring members shall be deemed to extend until the date of the

next Senate meeting when elections can be held."

Rationale

Committee terms conclude on 31 May. If the June Senate meeting is not held until some

days after that time, there can be occasions when Senate committees may not be able to

undertake urgent business. The effect of the above amendment would be to continue the

term of appointment for the few days until the next Senate meeting, thereby bridging this

gap.