OWNTF -W.W . o6llmrzmme a

-.10

DRAFT UNTIL APPROVED BY SENATE

MINUTES OF A MEETING OF THE SENATE OF SIMON FRASER UNIVERSITY HELD ON MONDAY,

JULY 6, 1992 KLAUS RIECKHOFF HALL, 7:00 P.M.

OPEN SESSION

Present:

Saywell, W.G., Chair

Absent:

Barrow, R.

Bawa, M.

Blackman, A.

Blaney, J.

Boland, L.

Bowman, M.

Brown, R.

Carlson, R.

Ciria, A.

Covell, M.

Dill, L.

Dobb, T.

Driver, J.

Evenden, L.

Gee, E.

Giff en, K.

Gray, P.

Green, C.

Haje, P.

Hoeflich, K.

Hoegg, J.L.

Holler, A.

Jones, C.

Lim, K.

Luk, W.S.

Mauser, G.

McKeown, B.

Menzies, R.

Morrison, T.

Munro; J.

Nielsen, V.

Palmer, E.

Palmer, L.

Percival, P.

Plommer, T.

Rae,

Rieckhoff, K.

Shannon, D.

Smith, S.

Stewart, M.L.

Wade, S.

Winne, P.

Wotherspoon, A.

Beattie, S.

Cercone, N.

Cohen, M.

D'Auria, J.

Etherington, L.

Fickling, D.

Flores, J.

Heinrich, K.

Leiss, W.

Marteniuk, R.

Pinfield, L.

Saunders, A.

Shapiro, S.

Thomson, K.

Toohey, K.

Walker, A.

Warsh, M.

In attendance:

N. Heath

G. MacDonald

M. Manley-Casimir

Heath, W.R., Secretary

Grant, B., Recording Secretary

S.M. 06/07192

Page 2

APPROVAL OF THE AGENDA

The Agenda was approved as distributed.

APPROVAL OF THE MINUTES OF THE OPEN SESSION OF JUNE 1. 1992

The Minutes were approved as distributed.

Reference was made to page 2, item 3 with regard to the statement that

regulations and procedures respecting the guarantee of library resources would

be brought forward to Senate as soon as available. Senate was informed that

the Vice-President Academic has been requested to prepare this statement

which hopefully will come before Senate sometime during the upcoming Fall

semester.

Reference was made to the inquiry at the bottom of page 3 concerning student

representation on appeal committees at UCFV. Senate was advised that the

UCFV appeals committee consists of three faculty, three staff members, and

three students.

Reference was made to the request at the top of page 5 with regard to

information contained in the Annual Report of the SPCSAB. Senate was advised

that the Financial Aid office has been notified of Senate's request and

presumably the information will be available for the September meeting.

4. ?

REPORT OF THE CHAIR

The Chair was saddened to report the death of former SFU President, Pauline

Jewett. Senate was advised that a memorial service for Dr. Jewett would be held

on Thursday, July 9th at 2:00 p.m. in the Halpern Centre.

Senate Committee on Academic Planning

Paper S.92-44 - Policy on International Activities

Moved by J. Munro, seconded by J.L. Hoegg

"that Senate approve and recommend approval to the Board of

Governors as set out in S.92-44 the proposed policy on

International Activities, and that when the Board has approved the

policy, the Senate Committee on International Activities shall be

established"

G. MacDonald, Director of International Cooperation Office, was in attendance in

order to respond to questions.

The following changes suggested by J. Munro were accepted as friendly

amendments: i) the addition of the following sentence to 3.2 on page 2 - "Where

such activities involve credit instruction, they shall require the approval of the

Faculty involved and Senate"; ii) deletion of 6.2 on page 4 which is repeated in

6.4 and therefore unnecessary.

S.M. 06/07/92

Page 3

Opinion was expressed that the policy should contain a much stronger statement

with respect to activities undertaken in countries in which there are concerns

about human rights so that the involvement of the University in such a country is

not seen to be endorsing or supporting the government of that country. In

response, it was pointed out that simply writing such a statement into the policy

would not prevent such situations from occurring. It was noted that all countries

involved in international activities with SFU must be provided with a copy of the

University policy on human rights (Section 6.5.3) so that they are fully apprised of

the University's position.

Concern was expressed that the policy as it is written could lead to conflicts

between some of the principles within the policy, and it was suggested that

guidelines be established to help the committee resolve possible conflicts. It

was pointed out that it was impossible to foresee every contingency and to

identify every possible conflict between principles, but the fact that the policy

contains an unusually elaborate statement of principles as well as detailed terms

of reference ensures that the committee has adequate guidelines on which to

base their decisions.

Reference was made to section 3.1 of the policy and concern was expressed that

the section did not clearly specify that these agreements are subject to approval

either by Senate or the Board of Governors as specified by the Universities Act

and it was suggested that signing by a senior university administrator was

inappropriate. Senate was advised that signing authority was a Board issue, not

a matter for Senate to consider, and that a draft policy on the matter of delegation

of the Board's signing authority is in preparation.

Amendment moved by T. Morrison, seconded by S. Wade

"that the membership of the Senate Committee on International

Activities be changed from One Senator (Student), Elected by and

from Senate, to One Senator (Undergraduate Student), and One

Senator (Graduate Student), Elected by and from Senate"

It was pointed out that Student Senators are elected at-large rather than by

graduate or undergraduate status. It was therefore accepted as an

understanding that should there not be a student available from each category,

then two Student Senators from the same category would be acceptable.

Question was called, and a vote taken. ?

AMENDMENT FAILED

Amendment moved by P. Haje, seconded by M. Bawa

"that the membership include an International Student, Elected by

Senate"

Question was called, and a vote taken.

AMENDMENT FAILED

Reference was made to Section 3 and clarification was requested as to how one

distinguishes whether a particular activity requires signature by the President or

is covered by either section 3.2 or 3.3. Senate was advised that the spirit of the

S.M. 06/07192

Page 4

section is to capture those arrangements where the institution as a whole is

represented without fully intruding into activities at the departmental or individual

level. The policy on delegation of signing authority by the Board which will

identify contracts by size or significance will also partially cover this.

Reference was made to Section 4.6 and concern was expressed about the

definition of the word 'equitable', and further that what might be judged to be

equitable elsewhere would not be considered equitable here. The decision would

be further complicated by the reliability of the information that would be available

to the Committee. In response, it was noted that equal participation by women

might not always be possible but the use of the word equitable gave notice of the

University's intention to set a sense of balance and fairness, maintaining an

emphasis on the role of women in development. The University should clearly

define for proposers the type of information that would be required by the

Committee in considering a proposal for cooperative efforts.

A suggestion by P. Haje to include the same reference about equitable

participation of minority groups was accepted as a friendly amendment and

added as Section 4.7.

Opinion was expressed that Section 3.3 was not clear in that there are levels of

participation by individual faculty which are intermediate between activities

undertaken individually and those taken on behalf of the university which could

possibly be covered by the policy. Suggestion was made that the proposed

guidelines be applied to an existing project in order to determine their practicality

and feasibility. Senate was advised that due to complexity of issues, it was

impossible to assess any existing project on the spur of the moment.

Suggestion was made that provision for regular ongoing reviews of existing

activities should be included in the policy so that the committee would not have to

wait until concerns were raised about an existing project before review could

occur. Suggestion was also made that the committee be empowered to seek

outside expertise when controversial situations arise. Senate's attention was

directed to the fact that all of these international projects are under the

administrative supervision of an official of the University and, in many cases, they

have advisory committees of faculty as well.

It was argued that the issues under discussion were centered around moral and

ethical questions which could best be approached through the kind of broad,

general principles presented in the document.

Question was called, and a vote taken.

MOTION CARRIED

Senators were reminded about returning the Information Sheets previously

distributed on behalf of the Senate Nominating Committee for use in balloting for

elections at Senate, and their attention was drawn to the covering memo which

outlined some changes in format. Senators were also advised that subject to

approval of the Senate Committee on International Activities by the Board of

Governors, elections to this committee will take place at the October meeting of

Senate. Since this particular committee was not included on the Information

Reports, Senators will be contacted to determine their interest in being

candidates for election.

S.M. 06/07/92

Page 5

b) ?

Senate Committee on Academic Planning/Senate Committee on

Undergraduate Studies

Paper S.92-45 - Minor in First Nations Studies

Moved by J. Munro, seconded by E. Gee

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.92-45, the proposed Minor in First

Nations Studies, including new courses

FNST 101-3 The Cultures, Languages and Origins of Canada's

First Peoples

FNST 201-3 Canadian Aboriginal People's Perspectives on History

FNST 301-3 Issues in Applied First Nations Studies Research

FNST 401-3 Aboriginal Rights and Government Relations

FNST 402-3 The Discourse of Native Peoples"

Note: SCUS, acting under delegated authority and subject to Senate and the

Board of Governors approval of the overall proposal, waived the usual waiting

period to allow FNST 101 to be first offered in 92-3 and FNST 201 to be first

offered in 93-1 at the Kamloops site only.

Secretary's Note: Referring to the draft Calendar entry on page 8, Senate was

•

advised that under "Upper Division Requirements", the third Archaeology course

listed should be ARCH 436-3 rather than ARCH 456-3.

In response to an inquiry about why a waiver was required, Senate was advised

that there are two possible locations for the Minor - one in Kamloops where the

Secwepemc Cultural Education Society/SFU program has been in operation for

approximately four years, and the other, on campus. By starting the Minor

program in Kamloops this Fall, those students currently enrolled in the

SCES/SFU program will be eligible to complete their degree requirements in a

timely fashion; otherwise they would be excluded from this particular program.

In response to inquiries about funding, Senate was advised that the resources,

including those required for the Library, are basically in place to start the Minor in

Kamloops in the Fall, and when the program is mounted on campus, Library

funding for the on-campus program will be provided. Concern was expressed

about the request for support and instructional staffing of the on-campus

program, and Senate was reminded that this was, in fact, a recommendation

from a committee and Senate's approval of the document did not mandate

allocation of resources by the Faculty. It was noted, however, that two faculty

positions would be required to mount the program on campus, and Senate was

advised that these positions will be joint appointments with existing departments.

With respect to support staff, the importance of having advising and counseling

support to assist native students to make the transition on campus was stressed

as being absolutely necessary.

In response to an inquiry about membership of the steering committee which will

oversee the program, Senate was advised that the current steering committee

will continue until changes to the program occur on campus. With the Minor

S.M.b6/07f92

Page 6

status, this committee has expanded to approximately eight members, half of

which are SFU representatives and the other half are native persons, appointed

by and from the Shuswap community.

Objection was raised with respect to the name of the program in that it was

argued that it would be more appropriate to use the term Native Studies rather

than First Nations, and opinion was expressed that the program was clearly

discriminative towards one particular ethnic group.

Question was called, and a vote taken. ?

MOTION CARRIED

Senate Committee on Academic Planning/Senate Graduate Studies

Committee

Paper S.92-46 - School for the Contemporary Arts

Moved byJ. Munro, seconded by S. Wade

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.92-46, the change to the requirements

for the Master of Fine Arts"

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.92-47 - Department of English

Moved by J. Munro, seconded by E. Gee

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.92-47, the proposed

New course: ?

ENGL 999 - M.A. Field Exam

Deletion of ?

ENGL 998 - M.A. Extended Essays"

Brief discussion took place about regulations in the English Department in which

it was noted that the M.A. extended essay option had already been abolished as

an option for students in the MA program in English.

Question was called, and a vote taken. ?

MOTION CARRIED

Moved by J. Munro, seconded by E. Gee

"that Senate approve and recommend approval to the Board of

Governors, as set forth in S.92-48, the changes to the graduate

programs in the Department of Linguistics, including the following

new courses:

LING 809-4 Morphology

LING 820-4 Formal Linguistics

LING 821-4 Phonetics

S.M. 06/07/92

Page 7

LING 896-4 Directed Research

LING 897-4 Research Seminar"

Reference was made to the implementation date on the new course proposals for

LING 820 and 821. Senate was advised that the date of first offering should be

changed from Spring 1992 to Spring 1993. Brief discussion followed with respect

to some minor editorial changes to page one of the support documentation.

Question was called, and a vote taken. ?

MOTION CARRIED

iv)

Paper S.92-49 - Faculty of Business Administration

Moved by J. Munro, seconded by E. Gee

"that Senate approve and recommend approval to the Board of

Governors as set forth in S.92-49, the following new courses:

MBA 610-3 Directed Studies in Business Administration

MBA 611-3 Directed Studies in Business Administration

MBA 612-3 Directed Studies in Business Administration"

Concern was expressed that students were eligible to count credit from all three

courses towards the academic graduation requirement.

Question was called, and a vote taken.

MOTION CARRIED

OWNTF -W.W

o6llmrzmme a

Moved by J. Munro, seconded by E. Gee

Motion #1

"that .S.enate approve and recommend approval to the Board of

Governors as set forth in S.92-50, the changes to the Master's

degree in the Faculty of Education"

Motion #2

"that Senate approve and recommend approval to the Board of

Governors as set forth in S.92-50, the proposed Master of

Education program to be offered at the University College of the

Cariboo"

M. Manley-Casimir, Director of Graduate Programs, Faculty of Education was in

attendance in order to respond to questions.

In response to an inquiry about the experience and success of individuals

admitted under "degree equivalence" category, Senate was informed that the

success rate has been quite high because these students tend to be mid-career,

highly committed individuals who value the opportunity to pursue and obtain a

•

professional degree.

An amendment moved by C. Green, seconded by K. Rieckhoff to delete

references on page 2 and page 10 with respectto students paying differential

fees for the Masters program at Cariboo was ruled out of order by the Chair.

S.M. 06/07/92

Page 8

The Chair was challenged, and a vote was taken. The ruling of the Chair was

upheld. ?

Question was called, and a vote taken.

MOTION CARRIED

Moved by J. Munro, seconded by S. Wade

"that Senate approve the proposal to allow for additional transfer

credit for students in formal exchange programs, as described in

SUAB 228, subject to a revision to separate the rationale from the

action required in that paper"

N. Heath, Director of Admissions, was in attendance in order to respond to

questions.

Objection was raised to the proposed regulation because students would be able

to obtain an SFU degree with a majority of credits being obtained from other

institutions, especially institutions from outside of Canada. Particular concern

was expressed about transfer students admitted with a maximum of 60 credits

being eligible to obtain another 30 credits through enrolment in a formal

exchange program in another country. Senate was reminded that cases falling

under this policy would likely be exceptional cases, and Departmental Chairs and

Faculty Deans are required to judge whether there is a desirable number of SFU

courses prior to approval of the additional transfer credit.

Inquiry was made as to whether or not the University was prepared to provide

access to these exchange programs for students not able to afford travel

expenses in order to take advantage of receiving transfer credit in this way.

Senate was advised that students are eligible for some of the basic student aid

but access and/or financial support is limited.

Question was called, and a vote taken. ?

MOTION CARRIED

•1IiI1Tflhit**i

i) ?

Paper S.92-52 - Policy AC 35 - Centres and Institutes

Moved by J. Munro, seconded by C. Green

"that the Senate Committee on Academic Planning be given the

mandate to receive and review recommendations for the

establishment of centres and institutes under AC35 and forward

recommendations to Senate and the Board of Governors"

Question was called, and a vote taken.

MOTION CARRIED

S.M. 06/07/92

Page 9

. ?

7. ?

Notices of Motion

C. Green presented notice of his intent to bring forward a motion that Senate

direct the Senate Committee on International Activities to review the University's

participation in the Indonesia Project, with particular reference to human rights

considerations. Reference was made to the information that was circulated to

Senators by the Environmental Action Group drawing attention to the conduct of

the Indonesian Government in East Timor.

Information

The date of the next regularly scheduled meeting of Senate is Monday, August

10, 1992.

The Assembly moved directly into Closed Session at 9:15 p.m.

W.R. Heath

Secretary of Senate

-.10