FOR INFORMATION
SiMON FRASER UNIVERSITY
MEMORANDUM
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S.
To .........
R9n.
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. .RgitXar...............
.........
Scxtaz
y
. .o..
.Snate.
................
Subject ..... ZUnual. . Repar.ts
........................
From ..... Charles.. Rami.lton,,. . Chairman......
Senate. .Lib.rar.y.COInIRLtte.e.........
Date.....
November
.
. 6-1-1-9
.
Attached herewith is the Annual Report of the
University Librarian to the Senate Library Committee.
The Senate Library Committee forwards this report
to the Senate for information.
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I
THE. W.A.C. BENNETT LIBRARY: April, 1983-March, 1984
A Report to the Senate Library Committee?
by
The University Librarian
I. General
The 1983-84 year was primarily' devoted to the continued
implementation of policies articulated during the previous
year including:
a)
a collection development policy which originated
the concept of the secondary collection and put
heavy emphasis on its use
b)
the concept of the "steady-s
p
ace" library and
plans for its implementation
C)
our commitment to the rapidly developing technology
available for bibliographical control.
II. Recent Activities of Note
A.
BCLN (British Columbia Library, Network)
During 1983-84 cooperative testing of software
indicated that the BCLN was indeed technologically
feasible but that the present fiscal and political
climate rendered its implementation unlikely and the
project was reluctantly terminated. Nevertheless, the
needs of Lhe cooperating institutions for improved
systems, leading to on-line public access, remain and,
at SFU, we immediately began to plan our own techno-
logical future.
B.
RECON (Retrospective
Conversion
of Library Records)
After six years of separate government funding
which allowed us to convert over two-thirds of our
bibliographic records to an electronic format, we were
told that no more special
funding
would be available
and that the government-funded part of the Recon Project
would have to be terminated. This led to the immediate
loss of seven positions and places the entire burden
of conversion on our regular staff.
C.
Collections Evaluations
Library staff embarked on a. two-stage Collections
Evaluation Project, undertaken in cooperation with
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Library representatives which was designed to:
1)
evaluate the various components of the collection,
using criteria developed by the American Library Associa-
tion, and
2)
decide whether the jointly determined level of
collection development is appropriate for the particular
requirements of that-discipline at SFU.
By the end of the 1983-84 year about 50% of the
first stage interviews had been completed and the project
is scheduled for completion during 1984-85.
D.
Periodical Reading Room Open Door Policy
During the Fall semester the Periodiöal Reading Room
door was temporarily removed in order to allow access to
current periodicals whenever the Library was open rather
than just when the Periodical Reading Room itself was
open as had previously been the case.
Since there has been no significant loss of access
due to migration of material and the net result has been
increased service at no increase in cost the door remains
in storage.
E.
Space
The first floor of the Library building was vacated
by the Instructional Media Centre late in 1983 and, in
res p
onse to a proposal from the Library, the University
Space Committee allocated the first floor to the Library
with the following exceptions:
1)
several rooms were allocated to the Office of the
Vice-President, Academic for use as faculty offices until
other accomodation is available.
2)
the TV and Multimedia Studios were assigned to
the Centre for the Arts for use as film studios until
more permanent quarters become available.
We had planned to install high-density shelving on
the first floor to store the lesser used materials and
solve two pressing problems on the Collections floors
1)
Shortage of student study space
2)
Shortage of shelving space
This is an essential element of our "steady-space"
plan but when no money was available for high-density
shelving we compromised with a plan to move the lesser-
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used materials and the shelves on which they are located
to the first floor, filling the resulting space with
approximately 190 units of additional student seating.
We expect to implement the revised plan during 1984-85.
F.
Fine Arts Room
We opened a Fine Arts Room on the 5th floor to
house the, non-print materials used by the Centre for
the Arts. These materials have been used quite heavily
and it soon became clear that the service and housing
of non-book materials would be a matter of increasing
concern if the Centre expanded its Curriculum.
G.
Backfile Usage Survey
The preliminary results of a backfile usage survey
indicated that during the first nine months of the study
47.8% of the titles on our bound
p eriodical shelves showed
no recorded use - that is, not even a single volume of a
particular periodical title was reshelved by Library staff
during that period in 47.8% of the titles.
This has profound implications for 'our collection?
policy and will be broadly discussed over the next months.
III. ?
Goals for the Cornin q
Year
1)
Continued investigation and implementation of a data
tape library,
2)
Augment our services at the Downtown Site,
.3) Analyze and possibly reorganize our support services
for rnicroforms, ?
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4)
Work toward the implementation of a new bibliographic
control system which will serve cataloguing, acquisitions,
serials and loans as well as providing the basis for a
public access catalogue.
5)
Continue the Recon project,
6)
Remove a
p
proximately 20,000 volumes from the collection and
store approximately 100,000 little used volumes on the
first floor.
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THE LIBRARY PENALTIES APPEAL COMMITTEE: APRIL, 1983-MARCH, 1984
A REPORT TO THE SENATE LIBRARY COMMITTEE?
by
THE UNIVERSITY LIBRARIAN
The Library Penalties Appeal. Committee met three
times during
1983-84 to
consider appeals against various
Library regulations. The majority of the appeals were
against lost book fine3 but others concerned address problems,
recall, notices not received or received late, books returned
late or appellants denying they ever took out a particular
book. ?
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Meetings:
1)
August 25, 1983
The Committee considered five appeals, with one
appellant appearing in person. These deliberations
resulted in four denied apoeals and one reduced fine.
2)
December 6, 1983
sine appeals were heard with one appellant
appearing in person before the Committee. At this
session, six appeals were denied and one fine was
cancelled. The remaining two cases were pcstponed
to the next meeting in order to allow the individuals
involved to make a personal presentation.
3)
March 6, 1984
The Committee discussed eleven cases, including
the two carried forward from December 6th, with
four people appearing personally before the Committee.
After some deliberation the Committee ruled that
five appeals be denied, four fines cancelled and two
reduced..
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Sum-nary of Activities: 1983-84
Appeals Denied
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15 ?
65%
Fines Cancelled
?
5 ?
22%
Fines Reduced ? 3 ?
131
Total, Appeals ?
23 ?
100%
S
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Page 2.
During this period the Library's Loans Division
recorded 507,128 circuations of which 23 generated
problems sufficiently i
1
ntransigent to require the services
of the Library Penaltis Appeal Committee. While the
number of appeals as a proportion of the larger activity
may seem so small as to be statistically insignificant,
I believe the Committee performs a critical service for
both the Library and its users by providing an independent,
neutral appeal meharxism.
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