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DRAFT UNTIL APPROVED BY SENATE

MINUTES OF SENATE OF SIMON FRASER UNIVERSITY

HELD IN THE BOARD AND SENATE ROOM

ON MONDAY JANUARY 8, 1968, AT 7 PM

Present:

P.D. McTaggart-Cowan

Chairman

R. J. Baker

K. R. Burstein

J.S. Foulds

B. L. Funt

E.M. Gibson

C. Kirchner

I. Koerner

E.S. Lett

S.K. Lower

A. R. MacKinnon

J.W. Matthews

G.M. Shrum

G. Sperling

D.H. Sullivan

D.G. Tuck

W. Vidaver

•:

J. Walkley

S. Wasserman

S. Wong

D.A. Meyers

Secretary

N. Dawson

Recording Secretary

In attendance:

D. Roberts, Information Officer

D. A. Baird

N. Bawtree

A.E. Branca

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M. Collins

J.L. Dampier.

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A.J. Ellis

W.M. Hamilton

R.J.C. Harper

A.F.C. Hean

•

M.A. Lebowitz

•

R.N. Maud

C.H. McLean

•

G.N. Perry •

Yandle

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APPROVAL OF MINUTES

The Minutes of the meeting of 4 December, 1967, were approved

with the following amendments:

Page 3, Item 3C, insert "S. Wong requested that his opposition

to the Motion be recorded."

Page 5, Item 3H, final paragraph, amend to read "The Chairman

said that each Faculty representative on the Search Committee...."

The Minutes of the meeting of 11 December, 1967, were approved

without amendment.

BUSINESS ARISING

The Chancellor reported that the four candidates approved by Senate

had agreed to accept Honorary Degrees; they were R.T. McKenzie, who

would be Convocation Speaker, C.J. Frederickson, H.R.MacMillan and

M.M. Waterman.

B. DRAFT CALENDAR

The Chairman in reply to several questions said that the points

raised had been resolved in each case within the spirit of the

discussions in the Senate meeting of 11 December, 1967.

NEW BUSINESS

UNIVERSITY ORGANIZATION - S-76 and-S-83

Before returning to the Motion tabled at the 4 December meeting

"that the Dean of Arts be elected by Faculty for appointment by the

Board of Governors for a limited term, the method of appointment to

be decided by the Faculty", Senate considered recommendation B.1 of

Paper S-83.

Moved by G. Sperling, seconded by E.M. Gibson

"that subject to its being interpreted within the

context of the Universities Act, Section 46(d), the

method of selection, criteria of eligibility and tenure

office

of Deans be recommended to the Board of Governors

by each Faculty for itself"

I....

Moved by D.C. Tuck, seconded by K.R. Burstein, as an amendment

to the Motion

"that the words 'subject to the approval of Senate'

be added"

AMENDMENT CARRIED

The Chairman clarified the amended resolution:

•

"that subject to its being interpreted within the

context of the Universities Act, Section 46(d), the

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method of selection, criteria of eligibility and tenure

of office of Deans be recommended to the Board of

Governors by each Faculty for itself, subject to the

approval of Senate"

as intending that the Faculty recommendation would be transmitted to

Senate for its approval and subsequent transmission as a recommendation

to the Board of Governors.

With this clarification, the amended MOTION CARRIED.

The Chairman then ruled that this Motion subsumed that tabled

by D.H. Sullivan at the 4 December meeting.

•

It was pointed out that there was a need to move quickly on this

in the Arts Faculty, where the term of office of the present Dean

would soon expire. It was agreed that the Dean of Arts would report

to the February meeting of Senate the Faculty's recommendations as to

the method of selection, the criteria of eligibility, and tenure of

office of the next incumbent.

COURSES WITH LOW ENROLMENTS - S-84

Several members questioned the validity of the figures given

in the report, saying that the inclusion of such courses as Directed

Readings and Honors Essays did not create a true picture.

On 'the question of credit for contact hours, it was agreed that

this would be left until after discussion of Paper S-92 on Senate-Board

Working Relations, as it was felt that the academic/financial implications

could be better dealt with by the proposed joint Senate-Board Committee.

Moved by R.J. Baker, seconded by W. Vidaver

"that Senate continues to receive each semester reports

of courses with low enrolments; that such reports indicate

the nature of the courses, and that Senate receives the

report in Paper S-84 for information"

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MOTION CARRIED

During further discussion it was agreed that Paper S-84 would be

distributed to Heads of Department for comment and rewritten with

consolidated comments for resubmission to Senate.

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Moved by R.J. Baker, seconded by S.K. Lower

"that Senate defer consideration of the financial

implications of such matters as arise from this report,

until the responsibilities of the Board of. Governors

and the Senate on matters of finance are clarified"

MOTION CARRIED

RELEASE OF GRADE DISTRIBUTIONS - S-85

Moved by R.J. Baker, seconded by K.R. Burstein

"that the Registrar be permitted to release the distribution

of grades for all courses at Simon Fraser at his discretion"

MOTION CARRIED

After discussion it was agreed that a shortened form of the full

grade distributions list would be sent to Departments.

PROPOSAL FOR "OCCASIONAL STUDENTS" - S-86

Moved by A.R. MacKinnon, seconded by D.H. Sullivan

"that Senate concur in this procedure for Occasional

Studentships, and that the proposal be forwarded to the

Board of Governors for consideration of the fee schedule"

In reply to questions it was stated that the student's transcript

would show him to be a registered student, but not for course credit;

a student would not normally be allowed to attend for more than two

consecutive semesters.

Some members felt that opening registration to a large number of

such students would tend to deter students registered in credit courses

from joining in the extra-curricular activities-of-the Centre.

A.R. MacKinnon said that the admission requirements set Out in the

proposal would limit numbers and safeguard the interest of the credit

course students.

Moved by D.H. Sullivan, seconded by R.J. Baker as an amendment to

the Motion

. .

"that the number of occasional students be limited

to five per term for this and the ensuing semester"

AMENDMENT LOST

MOTION CARRIED

/ . . .

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E. LIMITATION OF ENROLMENT - S-87

Moved by J.W. Matthews, seconded by. G. Sperling

"that Paper S-87 be referred to the Deans of the Faculties

with a request that they consult each Department Head as

to the need for a restriction in enrolment in his Department,

specifically in September, 1968, and report to the February

meeting of Senate"

MOTION CARRIED

Moved by D.H. Sullivan, seconded by J. Walkley

"that Senate strike an ad hoc committee of the Deans of

the Faculties and one member of each Faculty to be

co-opted by the Dean, to present to the February meeting

of Senate recommendations on the comprehensive aspects

of limiting enrolment"

MOTION CARRIED

FACULTY MEMBERS TAKING DEGREES - S-88

Moved by D.G. Tuck, seconded by S. Wasserman

"that Faculty members in the rank of Instructor and above

not be permitted to take a degree or a course for credit

at this institution"

MOTION CARRIED

STUDENT REPRESENTATION AND OPEN SCHOLARSHIP MEETINGS - S-89

In discussing the paper Senate agreed that whilst it was opposed

to any student being present when the Committee was considering.

another's transcript and confidential documents necessary to support.

an application, it welcomed the Scholarship Committee's proposal for

an open meeting on general questions concerning scholarships, awards

and bursaries.

Moved by J.W. Matthews, seconded by W. Vidaver

"that Senate receives this report and endorses the

suggestion for an open meeting for discussion of general

questions on the award of scholarships, bursaries, university

awards and athletic awards, and requests the Senate Scholarship

Committee to implement this proposal"

MOTION CARRIED

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H. GENERAL EDUCATION - S-90

S. Wasserman presented the Committee's report.

Moved by S. Wasserman, seconded by J. Walkley

'that recommendations 1-7 as follows be adopted:

1. That the Senate accept, in principle, the mounting

of a University General Education program.

That the amount of involvement in general education

programs be determined by individual faculties.

3. That the task of administering the General Education

programs falls under the aegis of the new Academic

Vice-President of the University

3.1 That until such time as the new Vice-President

takes office, the new General Education program

be administered by a three-man committee,

appointed by the Senate.

4. That large enrolment courses (described in Paper S-13

as "window"-courses) be mounted.

4.1 That these courses be 3 semester-hour courses.

4.2 That students enrolled in such courses receive

grades on a Pass-Fail basis.

That seminars, workshops and other related activities

be mounted.

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5.1 That these be derived from "window" courses

whenever possible.

5.2 That these be non-credit offerings.

That technical instruction courses be considered under

the aegis of General Education.

6.1 That these may be required or recommended for

individual students.

7. That non-prerequisite and/or interdisciplinary courses be

mounted.

S...

7.1 That these may carry credit at the discretion of

the individual department.

7.2 That students taking these courses be graded on a

Pass/Fail basis (if not part of their required

Honors or Major program) if they so desire.

I....

7.3 That some of these courses be primarily for upper

division students.

7.4 That there be no prerequisites for interdisciplinary

courses."

In discussing the report it was suggested that Senate accept in

principle the mounting of the General Education program and that

recommendations 1-7 be considered guidelines.

MOTION CARRIED

Moved by S. Wasserman, seconded by 1. Walkley

"that recommendations 1-4 as follows be adopted:

That immediate steps be taken to implement small

portions of the program at the outset.

That portions of the programs be implemented as early

as the Spring 1968 semester.

That the above recommendations be seen as a basis for

the establishment of a General Education program on

this campus.

That a comprehensive Calendar entry describing the

General Education program not be written until such

time as specific details are satisfactorily worked out."

In reply to questions it was stated that the proposal to proceed

immediately with some parts of the program referred to General Education

courses already in the Calendar. Introduction of any new credit courses

would require Senate approval.

MOTION CARRIED

Senate noted Questions 1-3 on page 3 of the report, and agreed these

be referred to the three-man committee to be established.

Moved by D.H. Sullivan, seconded by J. Walkley

"that the Senate Nominating Committee be enjoined to

bring to the February meeting of Senate nominations

to establish a three-man committee to guide this

General Education program until the appointment of an

Academic Vice-President is secured"

NOTION CARRIED

AWARD OF N.A. DEGREE TO MRS. I.A. GRANGER - S-91

Moved by J.W. Matthews, seconded by S. Wong

"that the award of the degree of Master of Arts to

Mrs.

I. A.

Granger be approved"

MOTION CARRIED

I....

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3. J. SENATE-BOARD WORKING RELATIONS - S-92

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The Chairman said that the Board of Governors had concurred in

the proposal which was now presented for consideration by Senate.

Moved by D.H. Sullivan, seconded by S. Wasserman

"that the Senate Nominating Committee recommend to the

February meeting of Senate the names of three members

of Senate, at least two of whom shall be academics,

to serve on the ad hoc Joint Committee of the Senate and

Board of Governors"

MOTION CARRIED

OTHER BUSINESS

RESIGNATION OF D. BERG.

Moved by S. Wasserman, seconded by S. Wong

"that the resignation of D. Berg as a representative of

Joint Faculty on Senate be accepted"

MOTION CARRIED

ATTENDANCE OF FACULTY MEMBER AT BOARD OF GOVERNORS' MEETINGS

Moved by K.R. Burstein, seconded by C. Sperling

"that Senate respectfully requests the Board of Governors

to invite Senate to elect a Faculty member to attend its

future meetings"

It was moved by D.G. Tuck that the Notion be tabled.

MOTION TABLED

PLANS FOR LIMITATION OF ENROLMENT IN SEMESTER 68-1 BY SOME

DEPARTMENTS IN ARTS.

J.S. Foulds said that complaints had been made to him by students

that they were unable to enrol in certain Arts courses which were already

fully subscribed owing to pre-registration by the Departments concerned.

Moved by D.H. Sullivan, seconded by the Chancellor

"that the Dean of Arts investigate and report to the

February meeting of Senate"

MOTION CARRIED

.1....

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4. D.

TIME OF SENATE MEETINGS

A proposal that Senate meetings should start at 5 p.m. and recess

during the evening was made. It was agreed to discuss this at the next

meeting, when the members would have their timetables for the new

semester.'

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• 5.

DATE OF NEXT MEETING.

The next meeting of Senate will be held on Monday, 5 February, 1968,

at 7.00 p.m.

The meeting adjourned at 9.45 p.m.

D.A. Meyers

Secretary