DRAFT UNTIL APPROVED BY SENATE
Minutes of a meeting of the Senate of Simon Fraser University held on
Monday, May 15, 2000 at 7:00 pm in Room 3210 West Mall Centre
Open Session
Present: ?
Blaney, Jack, President and Chair
Absent: ?
Al-Natour, Sameh
Atkins, Stella
Chan, Albert
Baldwin, Paul (representing L.Copeland)
D'Auria, John
Barrow, Robin
Fletcher, James
Benezra, Michael
Harris, Richard
Boland, Larry
Jones, John
Budra, Paul
Marteniuk, Ron
Chuah, Kuan
Mauser, Gary
Clayman, Bruce
McArthur, James
Cowan, Ann (representing C. Yerbury)
McBride, Stephen
Davidson, Willie
Mclnnes, Dina
Deigrande, James
Naef, Barbara
Driver, Jon
Niwinska, Tina
Dunsterville, Valerie
Ogloff, James
Emerson, Joseph
Paterson, David
England, William
Russell, Robert
Finley, David
Sanghera, Baiwant
Glues, Mary Ann
Smith, Michael
Heaney, John
Warsh, Michael
Hyslop-Margison, Emery
Wong, Milton
Kanevsky, Lannie
Zazkis, Rina
Kirczenow, George
Mathewes, Rolf
McFetridge, Paul
Munro, Jock
Osborne, Judith
Peters, Joseph
Peterson, Louis
Pierce, John
Reader, Jason
Steinbach, Christopher
To, Shek Yan
Waterhouse, John
Wessel, Sylvia
Words, Michael
Heath, Ron, Dean of Student Services and Registrar
Watt, Alison, Director, University Secretariat
Grant, Bobbie, Recording Secretary
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On behalf of the University, the Chair extended thanks and appreciation to the
following Senators who were completing their terms on Senate: L. Boland, M.A.
Gillies, J
.
Heaney, C. Kirczenow, L. Kanevsky, R. Mathewes, S. Al-Natour, M.
Benezra, K. Chuah, J
.
Emerson,
J .
Fletcher, E. Hyslop-Margison, T. Niwinska, J.
Reader, and S. McBride. The Chair also welcomed J. Driver in his new role as
Dean of Graduate Studies.
Approval of the Agenda
The Agenda was approved as distributed.
Approval of the Minutes of the Open Session of April 3, 2000
The Minutes were approved as distributed.
Business Arising from the Minutes
There was no business arising from the Minutes.
Report of the Chair
i) ?
Paper S.00-43 - For Information - Interpretation of Search Committees for
Deans Policy (A13.05) and Search Committees for Vice-Presidents (GP 29)
Paper S.00-43 which provided an interpretation on the meaning of 'incumbent'
was presented to Senate for information.
Reports of Committees
i) ?
Senate Committee on Academic Planning
a) Paper S.00-44 —Planning and Review Framework - New Guidelines for
Academic Plans and Revised Guidelines for External Reviews of
Academic Units
Motion #1
Moved by J. Munro, seconded by J
.
Osborne
"that Senate approve the Guidelines for Academic Plans as set forth
in S.00-44"
Question was called, and a vote taken.
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MOTION CARRIED
Motion #2
Moved by J
.
Munro, seconded by J
.
Osborne
"that Senate approve the revised Guidelines for External Reviews
of Academic Units"
Reference was made to point 5 on page 2 of the documentation and inquiry was
made as to whether the wording excluded the possibility of the committee
having a majority of its members from outside of Canada. Senate was advised
S.M. 15 May 2000
Page 3
. that the wording was a reflection of current practice and although committees
were mainly composed of Canadian academics, non-Canadians would not be
prevented from membership.
Question was called, and a vote taken. ? MOTION CARRIED
b)
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Paper S.00-45 - Senate Committee on University Priorities - Proposed?
Terms of Reference
Moved by J. Munro, seconded by J. Osborne
"that Senate approve the terms of reference of the new Senate
Committee on University Priorities effective 1 June 2000"
Question was called, and a vote taken. ?
MOTION CARRIED
ii) ?
Senate Committee on International Activities
a)
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Paper S.00-46 - Establishment of an Ad Hoc Committee to Review the?
Eastern Indonesia University
Development Project
Moved by J. Munro, seconded by J. Reader
• "that Senate approve the establishment and the proposed
composition and terms of reference for an Ad Hoc Committee to
Review the Eastern Indonesia University Development Project, as
set forth in S.00-46"
Quest i o n
was called, and a vote taken.
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MOTION CARRIED
6. ?
Other Business
i)
Paper S.00-47 - For Information - Report to Senate - Results of Elections to
Senate and the Board of Governors
Senate received information regarding the results of Spring 2000 Faculty and
Student elections to Senate and the Board of Governors.
ii)
Paper S.00-48 - Notice of Motion: Revisions to the Rules of Senate
Senate received a notice of motion with respect to proposed revisions to the
Rules of Senate. The following opinions/comments were expressed:
• Statement of purpose - perceived conflict between the first and last sentences
including a concern that issues that were not germane to the university as a
whole would be excluded from Senate consideration. Senate was advised that
the intent of the last sentence was to broaden the opportunity for matters of
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interest that go beyond academic governance to the university to be brought
to Senate, not to restrict them. The addition of the Statement of Purpose had
been approved as part of the Senate Review Committee report.
S.M. 15 May 2000
Page 4
Suggestion that it might be better to have the question period at the end of the
agenda instead of at the beginning so that all of Senate's normal business
could be taken care of first. It was pointed out that the question period was
limited to a maximum of 15 minutes.
Concern that the quorum for Senate was such a small number and did not
include any requirement for student representation
The Chair reminded Senators that debate and discussion would take place at the
next meeting of Senate.
iii) ?
International Baccalaureate Students and Advanced Placement Students
a)
Paper S.00-49 - For Information - SLC - Library Privileges for lB Students
(Follow-up from S.M. 6/12/99)
A report on the consideration by the Senate Library Committee of the suggestion
that the SFU Library reinstate free Library privileges for TB students was
presented to Senate for information. Since this information was pertinent to the
next agenda item, the Chair suggested that any discussion or comments be
generated during the consideration of the next paper.
b)
Paper S.00-50 - Motions re Library cards for TB Students and Al' Students
Motion #1
Moved by C. Kirczenow, seconded by J. Reader
"that Senate recommend to the Board of Governors that SFU
provide free SFLJ library cards on request to high school students in
the International Baccalaureate Program"
Opinions expressed in support of the motion included the following comments:
• the opportunity to use the Library and experience the atmosphere at the
University encouraged lB students to attend SFU and provided the university
with an edge in recruitment of these students
• providing this service to a relatively small group of students did not involve a
lot of money and was cost effective when compared with other more
significant financial resources allocated to recruitment. Suggestion was made
that since the University as a whole benefited from having these students on
campus, funding from the University should be allocated to the Library to
cover any additional expenses
• the small number of students involved would not significantly impact the
competition with regular students in terms of borrowing books, and books
that were borrowed by lB students were subject to the normal recall process.
The school year for high school students differed slightly from the university
and their high demand times would be lower demand times for SFU students
• this service provides an opportunity for the University to increase its
involvement with the community
• suggestion to provide students with a temporary registration number that
would enable them to access the on-line resources and therefore eliminate
S.M. 15 May 2000
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• some of the costs associated with the circulation of materials. It was noted
that copyright provisions in the contracts signed by the university with on-
line vendors restricted on-line access to registered students, faculty and staff
of the university
• a key factor of getting high school students on campus was to make them
realize the difference in academic atmosphere and access to a high quality
library would demonstrate that; the university should try this at least on an
experimental basis
• there was no evidence to suggest that the small expenditure to implement this
proposal was not worth it
• along with free library cards, it was important to personally interact with the
schools, teachers and students in order to attract the best students to SFU and
simply giving out free cards was not enough
Opinions expressed in opposition to the motion included the following
comments:
• deprives regular undergraduate students access to Library materials which
may already be scarce
• there was no data that this service actually recruits students or is an effective
recruitment tool
• concern about equity between IB/AP students and other academically
excellent students if one group is subject to a different process
• the Library was facing a reduced budget and suggestion was made that it
might be more feasible to implement a reduced rate for lB students rather
than free library privileges
• Library services have had to be reduced and it was not fair to subsidize
students who do not pay for Library services when existing students pay fees
to have access to the same services
• public libraries in the greater Vancouver area could meet the needs of lB
students
• if a book borrowed by an lB student is recalled and not returned, unlike
registered students against whom penalties can be applied, there would be no
sanctions available to get the book back
Changes suggested by M. Wortis and J
.
Munro were accepted as friendly
amendments with the motion revised as follows:
"that Senate approve the proposal that SI
T U provide free SFU
library cards on request to high school students in the International
Baccalaureate Program for a period of three years, with additional
information with respect to cost and effectiveness for recruitment to
be collected during that period before deciding whether to continue
beyond the three years"
Moved by L. Boland, seconded by L. Peterson
"that the motion be tabled"
Question was called, and a vote taken. ?
MOTION TO TABLE FAILED
Question was called, and a vote taken. MOTION (AS AMENDED) CARRIED
S.M. 15 May 2000
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The Chair explained that the same revisions as reflected in Motion #1 would be
incorporated into Motion #2.
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Motion #2
Moved by G. Kirczenow, seconded by M. Benezra
"that Senate approve the proposal that SFU provide free SFU
library cards on request to high school students in the Advanced
Placement Program for a period of three years, with additional
information with respect to cost and effectiveness for recruitment to
be collected during that period before deciding whether to continue
beyond the three years"
It was noted that there were many more students doing AP programs than there
were students in lB programs, and since AP students were much harder to
identify, concern was expressed that this regulation would have to apply to all
Grade 12 students and would then have serious repercussions in circulation and
access for the Library.
Moved by M.A. Gillies, seconded by C. Steinbach
"that the motion be tabled"
Question was called, and a vote taken.
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MOTION TO TABLE CARRIED
Suggestion was made that it would be useful to find out how many books were
actually borrowed by persons paying the $50 fee. Senate was advised that the
information could be obtained and provided to Senate. The Chair indicated that
it was necessary to obtain more information about AP students and the numbers
involved with respect to the tabled motion.
iv) ?
Paper S.00-51 - Motion to invite T. Kazepides to September Senate
Moved by E. Hyslop-Margison, seconded by J
.
Reader
"that given Dr. Tasos Kazepides thirty years of dedicated service to
Simon Fraser University, and his status as professor Emeritus in
Education, I respectfully request that he be invited to the
September meeting of Senate to speak on the Hellenic Chair issue"
Changes suggested by L. Boland were accepted as a friendly amendment with
the motion revised as follows:
"whereas Dr. Taso Kazepides thirty years of dedicated service to
Simon Fraser University, and whereas his status as Professor
Emeritus in Education, that Senate invite him to the September
meeting of Senate to speak on the Hellenic Chair issue"
S.M. 15 May 2000
Page 7
. Opinion was expressed that if the intent of the motion was to allow a dissatisfied
individual to speak to a specific issue of relevance to Senate, it would be a
precedent setting move and would not qualify for consideration by Senate. If the
intent was to have a review of the Hellenic Studies program, then the various
affected parties such as the incumbent and representatives from the Hellenic
Congress would have to be present. Clarification was requested with respect to
the purpose of the motion.
Senate was advised that in the spirit of having an open community of debate,
and given the time and service that T. Kazepides has given to the University,
opinion was expressed that he deserved the opportunity to speak in a public
forum such as Senate.
It was pointed out that e-mail had already provided a much wider public forum
for T. Kazepides to express his views and that his right to be heard had been
satisfied. It was felt that there would be no useful purpose served by having a
debate at Senate.
Question was called, and a vote taken. ? MOTION FAILED
v)
Paper S.00-52 - For Information - Disposition of Continuing
Appointments Without Term /Special Appointment Policy
Senate was reminded that the proposed policy had been discussed at the
September meeting (S.99-53) and was referred to SCAR for consideration and
disposition. Senate received information that, following a review, the intent was
to encompass the types of appointments envisaged in S.99-53 into the revised
Limited Term Faculty Policy (Al2.05) which was currently under negotiation
with the Faculty Association.
vi)
Paper S.00-53 - Endowment Policies: Revised policy A10.03 Endowed
Motion #1
Moved by J. Osborne, seconded by C. Steinbach
"that Senate approve and recommend approval to the Board of
Governors, revised Policy A10.03 - Endowed Academic
Appointments, as set forth in S.00-53"
Question was called, and a vote taken. ?
MOTION CARRIED
Motion #2
Moved by J. Osborne, seconded by J. Reader
"that Senate approve and recommend approval to the Board of
Governors, new policy A10.06 - Appointment of Specially Funded
S.M. 15 May 2000
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University Chairs, Professors and Research Fellows, as set forth in
S.00-53"
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Reference was made to point 3.2.1 under the sections for University Chairs and
University Professors, and concern was expressed that the procedures did not
require a chair to consult with the department as a whole prior to the
recommendation of a particular individual to the Dean.
It was pointed out that nominations for persons outside the university had to go
through the full appointment process as specified in point 3.2.3 where reference
was made to policy A10.01 - Appointments policy, and that all nominations had
to be supported by the Departmental Tenure Committee which was an elected
departmental body.
Concern was expressed that the DTC was a small group and it would be better to
have the department as a whole discuss both types of appointments.
Amendment moved by G. Kirczenow, seconded by E. Hyslop-Margison
"that the following phrase be included as part of point 3.2.1 in the
both sections dealing with University Chairs and University
Professors: Prior to advising the Dean on the appointment of a
particular individual the Chair shall consult the Department as a
whole regarding the appointment of that individual"
Re-wording suggested by J
.
Osborne was accepted as a friendly amendment,
with point 3.2.1 in both sections to be revised as follows:
"that nominations to appoint an individual as a University
Chair/ University Professor which have the demonstrated support
of the Department must first be approved by the Dean.....
Question was called, and a vote taken.
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AMENDMENT CARRIED
Question was called, and a vote taken. MOTION (AS AMENDED) CARRIED
vii) Paper S.00-54 - For Information - External Review - Department of
English
In accordance with past practice for out-of-date external reviews, Senate received
information that it would not be useful to bring the external review of the
Department of English to Senate but anyone wishing to review the document
that was presented to SCAP should contact the Office of the Vice-President,
Academic.
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S.M. 15 May 2000
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viii) Convocation
The Chair reminded Senators that Convocation ceremonies were scheduled for
June 7-8-9, 2000 and it was his hope that many Senators would attend.
7. ?
Information
Date of the next regularly scheduled meeting - Monday, June 5, 2000.
Open Session adjourned at 8:05 pm. Following a brief recess, Senate moved into Closed
Session.
Alison Watt
Director, University Secretariat
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