SIMON FRASER UNIVERSITY
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Office of the President
MEMORANDUM
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S.9949
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To: ?
Senate
From: ?
Jack P. Blaney, President
Subject: ?
Vice-Presidential Search Procedures - SCAR Agenda Item 3
Date: ?
August 31, 1999
Further to my memo of June 9, 1999 and in the spirit of the earlier discussions about the
Vice-Presidential procedures, I recommended to SCAR a further amendment to the
procedures in place of the original wording approved by Senate and amended by the
Board of Governors. SCAR supported this recommended change:
MOTION:
That Section 2. (b) of the Vice-Presidential Search Procedures be amended as
follows:
(viii) arranging open meetings for the short-listed candidates for the
positions of Vice-President, Academic, Vice-President, Research and
Associate-Vice-President, Academic;"
If approved by Senate, the amended wording will return to the Board of Governors for
consideration at its meeting on 23 September.
A
j .
P. Blaney
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SIMON FRASER UNIVERSITY
PRESIDENT'S OFFICE
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BURNABY, BRITISH COLUMBIA V5A 1S6
Telephone: (604) 291-4641
Fax:
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(604) 2914860
June
9,
1999
Memo To:
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Senate Committee on Agenda and Rules
From: ?
Jack P. Blaney
President
Re:
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Search Committees for Vice-Presidential Appointments
The Board of Governors, at its meeting held on May 27, 1999, approved, as set forth in
S.99-41, the composition, terms of reference and search procedures for vice-presidential
appointments with one amendment to the wording of the terms of reference.
Item 2(b)(viii) in the Terms of Reference under Search Committee Procedures now reads
as follows:
(viii) establishing whether the names of the shortlisted candidates will be made public
and whether there will be an open meeting for shortlisted candidates. If there is
not an open meeting, the Chair of the Search Committee will provide an
explanation.
This amendment will need to go to Senate for consideration and approval.
Blaney
JPB:vr
g:\99\lO-2\vpsearch.doc
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Sin.,
on 'FraserUniversity
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Memorandum
To ?
Senate
From ?
Marilyn Bowman
Vice Chair of Senate
Date:
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May 4, 1999
Subjed: ?
Search Committees for Vice-Presidential Appoj.ntrnt.s
The following matter has been considered by the Senate o,mmittee on Agenda and Rules
which submits the following motion ,tç Senate:
MOTION: "that Senate approve and recommend approval to the Board of
Governors, as set forth in S.99- the composition, terms of
reference and search procedures for Vice-Presidential appointments"
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a.
B. SEARCH COMMITTEE PROCEDURES
1. GENERAL
(a)
The Search Procedure shall usually begin no later than 12
months prior to the expected date of the appointment.
(b)
The Registrar shall be responsible for conducting elections for
Search Committees.
(c)
A quorum shall be 60% of the membership of the committee.
(d)
All members of a Search Committee are expected to maintain in
confidence the information discussed by the committee, except
where the committee subsequently agrees otherwise.
(e)
if a member of the Search Committee, by invitation of the
Committee, becomes a candidate for the position being searched, s/he
shall resign from the Committee.
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In the event of a perceived conflict of interest that could
compromise or be seen to compromise the member's judgment of the
candidate(s), s/he shall disclose the nature of that conflict to the
committee in sufficient detail to enable the committee to determine
whether the member should resign from the committee.
(g) if a member of a Search Committee leaves the Committee, the
Chair may appoint a replacement.
2.
TERMS OF REFERENCE
(a) ?
Where the Vice President has a term appointment, the
President or Vice President, Academic, as appropriate, shall first
decide, following appropriate consultation, whether, s/he is willing to
consider re-appointment of the incumbent and then determine
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whether the incumbent is willing to consider reappointment, if the
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response to either of these questions is in the negative, the search
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process will begin without delay. If the respbnse to both questions is
positive, the Search Committee shall review the incumbent's
performance. The review will include meeting with the incumbent
and broad consultation across the university, with the Deans and
Vice Presidents, and with appropriate external constituents. If the
committee is satisfied with the results of the review, it may
recommend reappointment.
(b) Where there is no incumbent seeking reappointment or where
the incumbent has not been recommended for reappointment, the
responsibilities of the Search Committee foE a Vice President shall
include:
(i)
inviting the University community to an open meeting to present
their views on what qualities the committee should look for iii a
candidate;
(ii) developing
a job description for the position;
(iii)
calling for nominations and applications arid determining
whether or not it will advertise for the position and include in the
search persons from outside Simon Fraser University;
(v)
encourage applications from the equity designated groups.
(vi)
keeping a record of the search process;
(vii) drawing up
a
shortlist and interviewing the top-ranked
candidates;
(viii)
establishing whether the names of the shortlisted candidates
will be made public;
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(ix)
establishing
establishing
such further operational procedures, as it may
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require
(x) bringing to the President within a reasonable period of time one
or more recommendations for appointment to the position.
The Search Committee is advisory-to the President.
(c) ?
If the President does not find it possible to recommend to the
Board of Governors the appointment of a candidate recommended by
the Committee, the President shall so inform the committee, and shall
supply an explanation of the decision. In such an event the Vice
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President's Search Committee shall again undertake the
responsibilities outlined above.
3. APPOINTMENT OF A VICE PRESIDENT
(a)
The appointment of a Vice President requires the approval of the
Board of Governors.
(b)
Where an external candidate is appointed as Vice President
Academic, Vice President Research or Associate Vice President,
Academic, it will also require an academic appointment for the
person being appointed.
(c)
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For the Vice President, Academic, the Vice President Research and
the Associate Vice President, Academic, the normal term of office is
five years.
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(d) In the event that a vice presidential vacancy occurs at short
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notice, the President or Vice President Academic, as appropriate,
may recommend an interim appointment of an acting vice president
which would normally not exceed 12 months.
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