DRAFT UNTIL APPROVED BY SENATE

Minutes of a meeting of the Senate of Simon Fraser University held on

Monday, May 14, 2001 at 5:30 pm in Room 3210 WMC

Open Session

Present: ?

Stevenson, Michael, President and Chair

Atkins, Stella

Bawa, Parveen

Budra, Paul

Cooper, Kait

D'Auria, John

Driver, Jon

Fairey, Elaine (representing L. Copeland)

Gerson, Carole

Grimmett, Peter

Gupte, Jaideep

Hill, Ross

Jackson, Margaret

Jones, John

Klymson, Sarah

LaRocque, Linda

Love, Ernie

Marteniuk, Ron

Mathewes, Rolf (representing W. Davidson)

Mauser, Gary

McInnes, Dina

Naef, Barbara

Ogloff, James

Osborne, Judith

Paterson, David

Percival, Paul

Peters, Joseph

Pierce, John

Runyowa, Mac

Russell, Robert

Sekhon, Devinder

Sirri, Odai

Steinbach, Christopher

Stewart, Ryan

Waterhouse, John

Winne, Phil (representing R. Barrow)

Weldon, Larry

Wortis, Michael

Yerbury, Cohn

Zazkis, Rina

Heath, Ron, Dean of Student Services and Registrar

Watt, Alison, Director, University Secretariat

Grant, Bobbie, Recording Secretary

Absent:

Chan, Albert

Chang, Jack

Clayman, Bruce

Delgrande, James

Dill, Larry

Dunsterville, Valerie

Finley, David

Giffen, Ken

Gill, Alison

Hold, Angela

Livadiotakis, Georgia

McArthur, James

McFetridge, Paul

Miralles-Sanchez,Veronika

Smith, Michael

Thandi, Ranbir

Wessell, Sylvia

Wong, Milton

Yau, David

In attendance:

Fauquenoy, Marguerite

Heath, Nick

S.M. 14 May 2001

Page 2

Approval of the Agenda

The Agenda was approved as distributed.

2. ?

Approval of the Minutes of the Open Session of April 2, 2001

The Minutes were approved as distributed.

3. ?

Business Arising from the Minutes

There was no business arising from the Minutes.

4. ?

Report of the Chair

The Chair advised Senate of his recent trip to Asia on behalf of the University

which included follow up business with the Asia Development Bank and meetings with

community leaders and Alumni in Hong Kong, Kuala Lumpur and Singapore.

ii)

Paper S.01-30 - Order-in-Council Appointments (For Information)

On behalf of Senate the Chair extended a welcome to two new Order-in-Council

appointments - Devinder Sekhon and Ranbir Thandi; and acknowledged the

reappointment of OIC Senators - Dina McInnes and Barbara Naef.

5. ?

Question Period

In response to an inquiry about the current status of the University's budget allocation,

the Chair advised that the University would receive close to the

increase previously

reported. Senate was advised that the original budget letter fell short of expectations and

a considerable amount of lobbying had been done to restore the increase to original

expectations.

A request was made for an update with respect to the proposed move of the School for

Contemporary Arts to the Woodward's building in downtown Vancouver. The Chair

confirmed that the Government had announced support for the inclusion of SFU's School

for Contemporary Arts in the Woodward's project and had advised that the project would

be separate from the normal funding of capital projects since it would be centered in the

Ministry of Tourism and Culture. With that assurance the University proceeded with

planning even though Contemporary Arts was ranked as the second priority in terms of

capital projects for the University. After the project was well developed, the University

was informed that the Government felt the project belonged within the Ministry of

Advanced Education and Training and the University was asked whether it would adjust

its priorities if fast track funding became available. Subsequent to the University's

agreement, the Government then returned the project to the other Ministry and asked the

University to confirm that it remained a top priority. Following consultations with senior

administrators, the Chair informed the Ministry that the University would agree to adjust

its priorities provided that the Ministry recognized that the Technology and Environment

Centre (TEC) remained a top priority and planning towards the establishment of that

building continued. The Ministry agreed to continue to fund planning on that building,

although in a lesser amount, and the University agreed to continue pre-planning on the

S.M. 14 May 2001

Page

• Woodward's project on the understanding that if the Woodward's project was not

approved, full scale funding and planning on the TEC building would return. The Chair

noted that the adjustment in priorities was made for several reasons. Firstly, although

Contemporary Arts had been ranked second, it was a very high priority as it was the

worst accommodated unit in the University. Secondly, it was strategically important for

SFU to continue its positioning in downtown Vancouver, especially given the

considerable community-wide support for the inclusion of Contemporary Arts in the

Woodward's project. Thirdly, the Chair expressed opinion that the next Government was

strongly committed to considerable expansion in Applied Sciences and he felt that

support in that area was most likely. Therefore, it was believed that the decisions taken

will optimize and make considerable progress for both priorities.

Additional questions arose with respect to the impact of relocating the School downtown

and Senate was advised that an ongoing cultural presence on both campuses and the issue

of course scheduling would be looked as part of the planning process of the project.

The Chair informed Senate that because of the issues affecting the TEC building, the

Vice President Academic will begin an immediate aggressive proactive planning process

to assure some transitional arrangements to accommodate the stresses in Science and

Applied Sciences for new faculty and laboratories over the next several years. Plans are

being developed and will be reported to Faculties.

0 ?

Reports of Committees

Senate Appeals Board

i) ?

Paper S.01-3 1 - Annual Report (For Information)

N. Heath, Director of Admissions and Secretary to the Senate Appeals Board, was in

attendance in order to respond to questions.

Reference was made to cases from 1988 and 1996 and inquiry was made about time

limits. Senate was advised that this issue had been considered previously and a decision

had been made not to impose any time limits. Further information was requested as to

why the appeal from 1988 had been sustained. N. Heath advised that he would provide

Senate with the information at a later meeting.

Senate Committee on University Priorities

Paper S.01-32 - Establishment of Centre d'études francophones Québec-

Pacifique

Moved by J. Pierce, seconded by J. Ogloff

S.M. 14 May 2001

Page 4

"that Senate approve and recommend approval to the Board of Governors

the establishment of the Centre d'études francophones Québec-Pacificque

as outlined in S.01-32"

M. Fauquenoy, Acting Chair, Department of French, was in attendance in order to

respond to questions.

Brief discussion took place with respect to a Quebec government official on the Steering

Committee.

Question was called, and a vote taken.

MOTION CARRIED

ii)

Paper S.01-33 - Three-Year Plan of the Vice-President Academic 2001-2004 (For ?

Information)

The Vice-President Academic provided Senate with information about the planning

process which led up to the generation of the three-year plan. Senate was advised that

departments were requested to generate academic plans for submission to Deans

following a set of planning guidelines. These departmental plans were then molded into

Faculty and University priorities by the Deans and the Vice-President Academic and the

first draft of the three-year plan was submitted to the Senate Committee on University

Priorities (SCUP). SCUP in turn made various comments and observations that were

incorporated into the documentation before Senate. The plan was intended to recognize

departmental and Faculty plans and to establish a direction for the university as a whole

which was outlined in the seven listed goals (p.9).

Discussion took place in which the following comments and observations were made:

• although the document recognized the importance of the more traditional role of the

university, the language referring to the current policy towards tuition fees in the

Province was disappointing, and it would have been nice to see a greater emphasis

placed on the need for increased Government funding

• Page 2, Environmental Context, Societal changes, in first line the word 'effect'

should read 'affect'

• although the document referred to the crisis facing the University with respect to

space and operating and renovation funds, there was no sense of urgency in the

language to seek strong support from the Government for more resources to resolve

these serious problems

• the language associated with goal 3 focuses exclusively on recruitment and does not

discuss retention

• a fraction of the 1% of the total university budget which is proposed to be put into the

Strategic Initiatives Fund should be allocated towards the protection of core programs

Senate was advised that efforts were being made to identify an interim solution to some

of the space problems. There was a considerable amount of one-time only money

available this year to fund renovations and start up costs and the Administration was very

S.M. 14 May 2001

Page

•

much aware of the urgency of finding infrastructure funding to devote to core

infrastructural problems such as space.

Senate Committee on Undergraduate Studies

Paper S.01-34 - Undergraduate Curriculum Revision - School of Computin

Science (For Information)

Senate received information that the Senate Committee on Undergraduate Studies, acting

under delegated authority, approved the use of ECON 103 or ECON 105 instead of

ECON 100, deleted in 1998, as an allowable social sciences course for calculating the

GPA requirement for internal transfer to Computing Science, effective immediately.

ii)

Paper S.01-35 - Undergraduate Curriculum Revision - Department of Histo

(For Information)

Senate received information that the Senate Committee on Undergraduate Studies, acting

under delegated authority, approved the resurrection of HIST 412 which had been

temporarily withdrawn.

iii)

Paper S.01-36 - Undergraduate Curriculum Revision - Department of Statistics

and Actuarial Science (For Information)

Senate received information that the Senate Committee on Undergraduate Studies, acting

under delegated authority, approved a waiver of the two-semester time lag for ACMA

490 for early offering in Summer semester 0 1-2.

D) ?

Senate Policy Committee on Scholarships. Awards and Bursaries

Paper S.01-37 - Revised Terms of Reference - Shrum Entrance Scholarships (For

Information)

Senate received information that the Senate Policy Committee on Scholarships, Awards

and Bursaries, acting under delegated authority, approved a revision to the terms of

reference for all Shrum Entrance Scholarships in order to comply with Canadian

Interuniversity Athletic Union regulations regarding entrance scholarships.

ii)

Paper S.01-38 - New Award - Faculty of Business Administration - Dean's

Student Service Award (For Information)

Senate received information that the Senate Policy Conmiittee on Scholarships, Awards

and Bursaries, acting under delegated authority, formally approved the Dean's Student

Service Award in the Faculty of Business Administration.

iii)

Paper S.01-39 - Revised Terms of Reference - SFU Athletic Scholarships and the

Athletic Entrance Awards (For Information)

Senate received information that the Senate Policy Committee on Scholarships, Awards

and Bursaries, acting under delegated authority, approved a revision to the terms of

S ?

reference for SFU Athletic Scholarships and Athletic Entrance Awards in order to allow

the University to more easily comply with CIAU regulations.

S.M. 14 May 2001

Page

Reference was made to the CGPA requirement for the Entrance Award and opinion was

expressed that the term 'Entrance' did not appear to be appropriate. It was noted that

despite the word "Entrance", some students receive this award at the end of their first

year. Senate was advised that the revision was an effort to bridge between CIAU and

NAIA regulations and provide better flexibility to the University to distribute the awards.

7. ?

Other Business

Paper S.01-40 - Election Report - Senate and Board of Governors. Spring 2001

(For Information)

Senate received information with respect to the results of Spring 2001 elections of faculty

and students to Senate and the Board of Governors.

ii)

Paper S.01-41 - Announcement - Senate Vacancy (For Information)

Senate received information that Judy Zaichkowsky would be absent from Senate for two

semesters starting at the beginning of May and that a by-election would be required by

and from the Faculty of Business Administration to seek a replacement.

iii)

On behalf of Senate, the Chair extended thanks and best wishes to the following

Senators who are completing terms of office at the end of May 2001: James Ogloff, Rina

Zazkis, Larry Dill, David Finley, Kait Cooper, Angela Hold, Georgia Livadiotakis,

Veronica Miralles-Sanchez, Mac Runyowa, Christopher Steinbach, Ryan Stewart and

David Yau. ?

8. ?

Information

The date of the next regularly scheduled meeting is Monday, June 4, 2001.

Open Session ended at

6:45

pm. Following a brief recess, Senate moved into Closed Session.

Alison Watt

Director, University Secretariat