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DRAFT UNTIL APPROVED

BY SENATE

MINUTES OF THE SENATE OF

SIMON FRASER

UNIVERSITY

HELD IN

THE BOARD AND SENATE

ROOM

ON MONDAY, NOVEMBER 7, 1966, AT

1:30 PM

PRESENT:

P. D.

McTaggart-Cowan

Chairman

A. Baird

Baker

T. B. Bottomore

A. E. Branca

T. H. Brose

C. L. Bursill-Hall

F. Candelaria

L. Dampier

F. Ellis

W. M. Hamilton

A. F. C. Hean

I. Koerner

S. Lett

S. K. Lower

C. H. McLean

A. R. MacKinnon

J. Mills

K. E. Rieckhoff

G. M. Shrum

S. Stratton

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A. M. Unrau

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W. Vidaver

D. P.

Robertson

Secretary

R. V. Broderick

Recording Secretary

ABSENT:

M. Bawtree

A. J. Ellis

•

C. J. Frederickson

•

C. N. Perry

E. M. Shoemaker

ATTENDANCE:

Roberts, Information Officer

John Mynott, President of Student Council

(for part of item 4 A' only)

The Chairman announced that he wished to consider item 3

as the first

item on the agenda, in order to permit the replacement for C. Kirchner

to take his place at the meeting. This was agreed upon.

3 A

Moved by A. R.

MacKinnon, seconded by W. Vidaver

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"that S. Stratton replace G. Kirchner on Senate for

the Fall Semester, 1966"

CARRIED

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S. Stratton was then invited into the meeting and introduced by the

Chairman to the members of Senate.

The Chairman announced that the business of the meeting would be conducted

as set Out in the agenda and requested the Secretary to report on items

under 4 - Other Business.

The Secretary reported that the following items hd been included

in the agenda under 4:

Letter from Student Society rejecting proposal of

Representative of Students on Senate.

I.S.E.P. plan to foster interchange of students

across Canada.

Financial Statements.

D. Brochure.

E. President's

Annual

Report.

It was agreed that the agenda was satisfactory.

APPROVAL OF MINUTES

On page 5. under 3 C, in the first line the word "grade" was

inserted between the words "mean" and "point". With this.

correction the minutes as distributed were approved.

BUSINESS ARISING FROM THE MINUTES

Senate's Responsibility under section 46 (f) of the Universities Act

T. H. Brose in presenting his paper stated that he had brought

the matter before Senate to open a discussion on whether Senate

was properly discharging its obligations as set out in the Act.

He suggested that Senate might wish to consider the establishment

of a committee to act as a review committee on the question of

promotions and appointments, types of departments, areas of study

and academic implications of problems that arise from economic

considerations made by the Board.

The President stated that it was his hope that at a later meeting

Senate might discuss the questions discussed on university organ-

zation at the recant AUCC meetings and the impact of the Duf f-

Berdahi Report.

It was then agreed that Senate take note of this discussion and

that the paper presented by T. H. Brose be borne in mind for the

time ienen Senate considers the whole question of university

govern2nt and organization.

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3 B

REPORT OF ELECTIONS OF FOUR JOINT FACULTY MEMBERS OF SENATE

The Secretary presented his paper and thanked Professor Brose for

having pointed out that candidates had not been asked for their

agreement to stand for election and that biographical data had

not been given. He then asked the members if

ir .

future elections

it was their wish to have indicated the names of the nominators.

Moved

by T. B. Bottotnore, seconded by K. E. Rieckhoff

"that in future Senate elections the nam'es of

nominators should be noted in material sent

to the electors."

CARRIED

DATE OF SPRING CONGREGATION 1967

Moved by G. It. Shrum, seconded by A. R. MacKinnon

"that the Spring Congregation be held on May 20th, 1967"

CARRIED

DEANS ON SENATE GRADUATE STUDIES COIITTEE

Dean Rieckhoff presented his paper..

Moved by W. Vidaver, seconded by G. L. Bursill-Hall

"that Deans be added to the membership of the

Senate Committee on Graduate Studies"

CARRIED

EXEMPTING STUDENT SOCIETY OFFICERS FROM GENERAL EDUCATION

REQUIREMENTS

It was pointed out that the whole question of

eneral education

courses was presently under review in the Faculty of Education,

and that other faculties will soon be involved.

Moved by J. F. Ellis, seconded by K. E. Rieckhoff

"that the Registrar be asked to respond to Mr.

Wong's request by stating that the matter of

general education courses is now under con-

siderationand that there would be no change

from the calendar requirements at this time"

CARRIED

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s w

b k

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4 A

LETTER FROM STUDENT SOCIETY REJaCTING PROFOAL OF REPRESENTATIVE

OF STUDENTS ON SENATE

The Regiscrr reported that beceis he felt that the letter from

the StudeLt SocLcy, which had been dtstrbuted to all members,

required some clarification, he conslte 'th Dean Bottomore,

acting President at the cie, about the a

bilicy of meeting

with the students before the letter was disc. ed in Senate. With

the concurrence of Dean Boctomore a meeting w. held on Friday,

November 4th. Present were the Registrar, Profeors Baker, Brose

Ellis, Rieckhoff and students John M'nocc, Dave 'fork, Mike Campbell

and Greg Stacey. As a result of this meeting Mr. M;nor:t was asked

if he and some. of his collegues wished to present the Student

Society's case in person at a Senate meeting. He agreed this would

be desirable.

the meeting the student newspaper editor, Mr.

Mike Campbell, was asked to consider char. he was not present at the

meeting as a reporter and he agreed but has since asked to accom-

pany the student delegation to Senate as a reporter.

Moved by A. E. Branca, seconded by K. E. Rieckhoff

"that the student delegation be admitted"

CARRIED

Moved by A. N. Unrau, seconded by J. L. Dampier

"that the request of the reporter to attend the meeting

for the interview be denied"

CARRIED

John Mynott, the President of the Student Council, was then

introduced to the trLeecing.

In his presentation, Mr. Mynott stated that the question of open

and public meetings, as stated in item I. of the letter distributed

to Senate, was the most important facet of the whole question. He

was asked to what extent this was a Student Council decision and to

what extent it was a publically discusse

issue. He stated that the

decision was a decision of the Executive Council in consultation

with a number of students on ca.mpu and some of the executive and

other members of the Canadian Union of Students.

Mr. Mynott left the meeting at 3:10 PM.

Moved by A. E. Branca, seconded by J. Mills

"chat a Senate committee be established to meet with

committee of students to discuss the question of

student participation in Senate"

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A.a..tJ

/IJ.f

n he would take the

to investigate the

Senate and the

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The Chairman stated that from the

discussi

terms of reference for the committee to be

whole question of student participation iu.

openess of Senate meetings.

The Chairman then called for a vote n the moc:cn by A. E. Branca,

seconded by J. Mills.

CARRIED

It was further agreed that the committee be composed of four members,

the membership of the committee to be left to the discretion of

the Presider.c with the reccr

snendatjon that one member be a non-

faculty member of Senate and that one member be the Registrar.

3 F

CREDIT CHANGE

IN PROFESSIONAL

DEVELOPNT

PROGRAM

It was pointed out that the University would honor its undertaking

made to students prior to the change and that the change would

be announced in the new calendar so that oncoming students would

be aware of it. In making this proposal the University was not

changing the time r

equired for an E A. certificate, but was pro-

posing not to recommend acLy ii-Lore E.B. certificate candidates.

The E.A. certificate requirements, as far as time is concerned,

would be very similar to the time required at U.B.C. or University

of Victoria.

R. J. Baker stated that he felt Senate should be concerned about

whether this was a good program and should also be concerned about

the shortage of teachers and the University's obligation to alle-

viate this situation. He further pointed out that the proposal would

have to

o to the Joint Board of Teacher Education. He expressed

the opinion that if Senate was convinced that this was a good pro-

grain it should pass it and if the Joint Board of Teacher Education

has any objections the University will be notified.

Moved by K. E. Rieckhoff, seconded by G. L. Bursill-Hall

"that the proposed credit change. in the Professional

Development Program be approved"

CARRIED

3 C

COiENT ON STJ1ER SESTER GRADES BY HEADS OF DEPARTMENTS

Moved by K. E. Rieckhoff, seconded by A. R. MacKinnor.

"that the report of the Registrar, based on the

comments of the Heads of DeparcmerL, on Summer

Semester Grades be accepted"

CARRIED

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3 H

APPOINTMENT OF REPRESENTATIVES TO ACADEMIC BOAR.

A paper had been circdat:ed by the President recotnmerLding that

Senate consider the appointment of R.

er and C. D. Nelson

as the two members of the University to th

Ltademic

Board.

Moved by G. L. Bursill-Hall, seconded by

C..

H. McLean

"chat R. J. Baker and C. D. Nelson be th Senate

appointees to the Academic Board"

CARRIED

3 I

REPORT FROM FACULTY OF EDUCATION ON MENTAL HEALTH TRAINING FOR

TEACHERS

A. R. MacKinnon reported that in

accordance

with the decision

made by Senate on October 3rd, theFaculty of Education had

discussed the request from the Canadian Mental Health Association

on the mental health training ir. the professional preparation of

teachers.

The Faculty of Education

recommended

that the President should

advise

the Canadian Mental Health Association as follows:

The Faculty of Education

endorsed

the principle of sensi-

tzirLg teachers to the emotional problems affecting children,

expressed in the letter from the C.M.H.A.

2. Faculty

decided

that no special provision was necessary

for initiating specific courses in mental health, since they

felt that student sensitivity to these problems occurred

during the period of time spent in the Professional Develop-

ment Program. Adeçuate screening before entry to the Program

was seen to eliminate the danger of unsuitable students

being admitted into teacher training.

With regard to point 2., Faculty agreed that the C.M.H.A

should be informed of the particular kind of program in

teacher training operating at Simon Fraser University.

Faculty felt that the C.M.H.A. should be informed that

there is continuing examination of this question within

the Faculty, especially in the Department of Behavioral

Science Foundations, where this aspect of teacher pre-

paration is of particular concern.

Moved by A. R. MacKinnori, seconded by T. B. Bottomore

"that a letter along the lines recommended by the Faculty

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of Education, as reported by A. R. MacKinnon, be sent

to the Canadian Mental Health Association"

CARRIED

4 B

I.S.E.P.

A proposal to waive fees of visiting students ut, r the Inter

Regional Scholarship Exchange Program to a maximum

of five stu-

dents for the 1967-68 academic year was distributed to all members.

T. B. Bottomore reported that the Scholarship Committee felt that

this matter should go before Senate because it was not sure how the

trimester system would fit into this exchange program..

he Chairman expressed the opinion that until more than Guelph

and this University were on the trimester system the exchanges would

probably cake place in the fall and spring and that each case

would be looked at on an individual basis.

Moved by K. E. Rieckhoff, seconded by G. L. Bursill-Hall

"that the proposal be approved with the understanding

that the choice of the students should be cleared

with the departments in which the students were majoring"

CARRIED

FINANCIAL STATEMENT

The Chairman reported that at U.B.C. and University of Victoria

he believed only one copy of the financial statement was sent to

Senate. He stated that it was his view that there was no reason

why distribution of this document should be restricted. He had

also distributed to the members copies of the Public Bodies Finan-

cial Information Act Return: a public document which anyone can

obtain upon request.

Moved by J. L. Dampier, seconded by K. E. Rieckhoff

"that the Financial Statement be accepted"

CARRIED

The question of the financial reports for the three provincial

universities being on a similar basis was discussed. A. F. C.

Hean reported that the Board of Governors had recognized that the

other universities were not reporting on the same basis as the

Board felt this University should and had decided three years ag

that Simon Fraser would adopt a policy of full disclosure.

The

Chairman reported that the Bursars of the three universities are

working on trying to reach a uniform presentation. He further

stated that he felt that universities across Canada are moving

towards full disclosure of financial information. The President

stated that the document had been brou

ht to Senate because the

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Act states that a copy of the annual. report should be transmitted

to Senate.

Moved by K. E. Rieckhoff, and secorLd. T

"that Senate endorse the principi. f full disclosure

in Financial Szatements and open ribution of the

Financial Statements"

CARRIED

4 D

BROCHURE

Copies of the new University Brochure were distributed to all members.

4 E

PRESIDENT'S ANNUAL REPORT

Copies of the President's Annual Report were distributed to all

members. The President stated that he had cut down the information

in the financial part of the Annual Report and asked that those

members who had the opportunity to compare the Financial Statement

with the financial information in the ArLral Report submit to him

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any comments they might have.

Moved by K. E. Rieckb.off, seconded by I. Koerner

"that those responsible for the design of the Brochure

and Annual Report be commended"

CARRIED

4 F

DATE OF NEXT MEETING

The Chairman announced that the next meeting of Senate would be

held on Monday, December 5, 1966, at 1:30 PM.

The meeting adjourned at 4:45 PM

D. P. Robertson

Secretary